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HomeMy WebLinkAboutMinutes - June 17, 2019 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL, THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY, THE PUBLIC FINANCING AUTHORITY REGULAR MEETING MONDAY, JUNE 17, 2019 – 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. Mayor Rocha called the meeting to order at 6:30 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: GONZALES ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Gonzalez, City Attorney Martinez, Chief of Police Hunt, Director of Human Resources & Risk Management Bragg, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia. PUBLIC COMMENT None given. CLOSED SESSION The City Council recessed to closed session at 6:32 P.M. to discuss the following: 1. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to California Government Code, Section 54957.6. City Negotiator: Sergio Gonzalez, City Manager and Tanya Bragg, Director of Human Resources & Risk Management Organizations: SEIU (Service Employees International Union- Local 721), ACEA (Azusa City Employees Association), AMMA (Azusa Middle Management Association), APOA (Azusa Police Officers Association), CAPP (Civilian Association of Police Personnel), and APMA (Azusa Police Middle Management Association) 2. CONFERENCE WITH LEGAL COUNSEL – THREAT OF LITIGATION – Pursuant to California Government Code, Section 54956.(d)(2). One potential case – 975 W. Foothill Blvd. REGULAR SESSION Mayor Rocha called the meeting to order at 7:30 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: CARRILLO, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: GONZALES ALSO PRESENT Elected Officials: City Clerk Cornejo, City Treasurer Vasquez. Staff Members: City Manager Gonzalez, City Attorney Martinez, Chief of Police Hunt, Director of Public Works/City Engineer Bobadilla, Director of Human Resources & Risk Management Bragg, Director of Economic & Community Development Marquez, Director of Utilities Robledo, Police Captain Bertelsen, Budget Administrator Lam, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia. The Pledge of Allegiance was led by Mr. Hector Elizalde. The invocation was given by Mr. Hector Elizalde. CLOSED SESSION REPORT The City Council reconvened at 7:30 P.M.; City Attorney Martinez announced the following regarding Closed Session: Item 1 – the City Council provided direction to its negotiators, no further reportable action; and Item 2 – the City Council heard a presentation from legal counsel regarding the threat and options, no further reportable action. PUBLIC COMMENT Ms. Andrea Carr-Fraijo expressed concerns regarding alcohol consumption and drug use near Valley Dale Liquor Store. City Manager Gonzalez stated that the Liquor Store is located in the Unincorporated County area and therefore under the jurisdiction of the Sheriff; and Azusa Police Department will coordinate with the Sheriff Department. Mr. Hector Elizalde, representative of Congresswoman Napolitano, announced the 8th Annual Veteran’s Forum on June 29, 2019 and provided information about the event. Mr. Jorge V. Rosales commended City Staff for their work on the proposed budget; and encouraged the Council to pursue a sales tax increase to cover the budget shortfall and not consider the Utility Users Tax Modernization. City Manager Gonzalez introduced Ms. Carla Boggs, representative of Senator Rubio. Ms. Boggs provided an update on behalf of Senator Rubio stating that $5.5M in funding for homelessness has been obtained; 18 of the 19 bills proposed by Senator Rubio have passed; and announced a “Coffee with the Senator” event on July 13 at the library. REPORTS, UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL 1. Summary of Community Facilities District Refinancing Director of Finance Johnson provided a summary of the Rosedale Bond Refinance results stating that the bond refinance was completed in June 2019 with $24.4M PAR value; the bonds were rated “A” by Standard & Poor’s with a “Stable” outlook; reduced interest rates and elimination of “pay-go” generates annual savings of $1.98M or $35.67M in total over the next 18 years; and homeowners will see an average savings of $2,528 on property tax bills every year through 2037. 2. City Clerk Cornejo gave notice that the following City Board and Commissioners terms of office will expire on September 30, 2019: 2 positions Library Commission 3 positions Park & Recreation Commission 1 position Personnel Board 2 positions Planning Commission The following City Commissioner term of office has been vacated and will expire on September 30, 2020: 1 position Park & Recreation Commission Applications for these positions will be accepted in the Office of the City Clerk through 5:00 p.m. on Wednesday, August 14, 2019. Applications are available in the City Clerk’s Office - 213 East Foothill Boulevard, City Library - 729 N. Dalton Avenue, Light & Water Department - 729 N. Azusa Avenue, Police Department - 725 N. Alameda, and at: www.ci.azusa.ca.us. Mayor Pro-Tem Alvarez hoped that all dads had a great Father’s Day; and announced that the groundbreaking of Block 36 took place and expressed his excitement about moving forward with the project. Councilmember Macias hoped that everyone had a great Father’s Day; discussed a recent article that was published regarding the increase in the number of homeless in Azusa, expressed health and safety concerns, and stated the need to provide more resources to the homeless; thanked Director of Finance Johnson for her work in refinancing the bonds; and announced that children from Azusa’s Sister City, Zacatecas, will be visiting the City of Azusa on July 17. Councilmember Carrillo expressed his excitement for the groundbreaking of Block 36; stated that over $500,000 has been raised during the Kids Come First Golf Tournaments over the years and thanked Staff and sponsors for the event; and reminded everyone that the river is not meant for recreation. Mayor Rocha announced that the meeting would be adjourned in memory of Mr. Ted Garcia, Longtime Azusa Resident. He reminded everyone to report graffiti and provided contact information; stated that no licenses have been pulled for street vending, discouraged individuals from purchasing from them due to health concerns, and asked the public to report street vendors; announced the following events: Summer Reading Program - events take place every Tuesday at Memorial Park, June 22 – Let’s Talk Neighbor to Neighbor, June 22 – Guardian of Angels Documentary, June 29 – Veteran’s Forum, June 29 – Azusa Rotary The Answer to Classic Rock, July 11 - Concerts in the Park; reminded everyone that there is a $1,000 fine to use illegal fireworks; echoed the concerns of Councilmember Macias regarding the increase in homeless in Azusa; inquired about when construction at the Block 36 site will begin; and asked that everyone keep the service men and women in their daily prayers. City Manager Gonzalez responded that construction may begin as early as July 15; Staff will keep the Council updated. PAGE TWO – 6/17/2019 SCHEDULED ITEMS ADOPTION OF FISCAL YEAR 2019/20 CITY, UTILITIES, PUBLIC FINANCING AUTHORITY, AND SUCCESSOR AGENCY OPERATING AND CAPITAL IMPROVEMENT PLAN BUDGETS AND CITY GOALS AND PRIORITIES Director of Finance Johnson requested that the Council not adopt Resolution No. 2019-UB06 as the meeting is not a joint meeting with the Utility Board and the Resolution will be presented at the June 24, 2019 Utility Board Meeting for adoption. She presented the Fiscal Year 2019/20 Citywide Operating and Capital Improvement Budgets stating that the proposed budget was presented to City Council on May 28, 2019; minor updates were made since the Study Session; and a General Fund Budget of $46.9M and Citywide Budget of $170.9M were proposed. Fiscal Year 2019-20 General Fund Highlights include a structurally imbalanced budget with a projected deficit of $2.3M which includes proposed personnel changes of $104K, capital outlay and CIP requests of $1.1M, increased Fire Safety Services contract by 16% or $794K, impact of labor negotiations with 6 bargaining units (one-time) $780K, increased CalPERS costs of approximately $818K, increased insurance premiums by $216K, and increased retiree medical costs of approximately $212K; the uncommitted reserve fund balance is expected to decrease to $9.58M by the end of FY 19-20; restructuring of the Recreation and Family Services, Library, and Public Works Departments; and the renaming of the Recreation & Family Services to the Community Resources Department and will absorb the Library Department and the Transit Division. Projected Reserves Balances at the end of FY 2019-20 are expected to be $9.8M; the current General Fund Cash Reserve Policy includes four categories: Budget Stabilization and Catastrophic Event (15% of budget or $6.6M), Capital and Infrastructure Replacement ($1.5M), Insurance ($1.0M) and Retiree Benefits ($1.5M); and the budget forecast projects budget deficits of $(2.3M) to $(3.3M) over the next five years, with a spike occurring in FY 2020-21. There are three options to address the forecasted budget deficits: 1) Use reserves to cover projected deficits, 2) Make budget cuts by reducing services offered to the community, 3) Enhance revenues, including the consideration of extraordinary measure(s); the City is undergoing a survey/outreach to assess community wishes and gauge willingness to consider ballot measures to enhance revenues. Proposed Revenues are projected at approximately $44.5M; Proposed Expenditures are projected at approximately $46.9M; General Fund Debt Service is projected at approximately $1M or 2.2% of the total budget. The FY 2019-20 Citywide Budget is proposed at $170.9M; increased personnel requests result in an estimated impact of $137K; and proposed total Full-Time Equivalents (FTEs) is approximately 332 which include part-time positions. The five-year Capital Improvement Program proposes a $14.6M outlay for FY 2019-20; approximately $272K is funded from the General Fund; approximately $11.9M is funded from non-General Fund sources; $2.4M remain unfunded; and an estimated $29M are carryovers from FY 2018-19. Discussion ensued regarding concerns about the structural deficit and the possibility of an increase in taxes; it was pointed out that there is a significant increase to the contract cost with Los Angeles County Fire; the need to bring in additional revenues; and the need to renegotiate contracts. Staff was commended for their work on preparing the budget. Councilmember Carrillo offered Resolution No. 2019-C20 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING THE BUDGET AND APPROVING APPROPRIATIONS FOR THE CITY OF AZUSA FOR THE FISCAL YEAR COMMENCING JULY 1, 2019 AND ENDING JUNE 30, 2020 Moved by Councilmember Carrillo, seconded by Mayor Pro-Tem Alvarez and carried by the following vote of the Council to adopt Resolution No. 2019-C20 adopting the budget and approving appropriations for the City of Azusa for the fiscal year commencing July 1, 2019 and ending June 30, 2020; and reaffirm the City of Azusa Fiscal Year 2019/20 City Council Goals and Priorities. AYES: COUNCILMEMBERS: CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: GONZALES Mayor Pro-Tem Alvarez offered Resolution No. 2019-P1 entitled: A RESOLUTION OF THE BOARD OF DIRECTORS OF THE AZUSA PUBLIC FINANCING AUTHORITY ADOPTING THE BUDGET AND APPROVING APPROPRIATIONS FOR THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2019 AND ENDING JUNE 30, 2020 And offered Resolution No. 2019-R09 entitled: A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY FOR THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ADOPTING THE OPERATING BUDGET AND APPROVING APPROPRIATIONS FOR THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA FOR THE FISCAL YEAR COMMENCING JULY 1, 2019 AND ENDING JUNE 30, 2020 PAGE THREE – 6/17/2019 Moved by Mayor Pro-Tem Alvarez, seconded by Councilmember Carrillo and carried by the following vote of the Council to adopt Resolution No. 2019-P1 adopting the budget and approving appropriations for the Public Financing Authority of the City of Azusa for the fiscal year commencing July 1, 2019 and ending June 30, 2020; and adopt Resolution No. 2019-R09 adopting the budget and approving appropriations for the Successor Agency of the Former Redevelopment Agency of the City of Azusa for the fiscal year commencing July 1, 2019 and ending June 30, 2020. AYES: COUNCILMEMBERS: CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: GONZALES DISCUSSION AND DIRECTION REGARDING PROPOSED COMMERCIAL AND OVERSIZED VEHICLE ORDINANCE Chief of Police Hunt presented the Staff Report stating that the current Ordinance allows the City to restrict parking of commercial vehicles of more than 6,000 pounds; however it does not take oversized vehicles into consideration. Staff suggested that the Ordinance be amended to add new definitions for “oversized vehicles,” “park,” and “recreational vehicle”; continue the prohibition on the parking of commercial vehicles with a weight of more than 6,000 pounds; add a prohibition to the parking of unattached trailers and boats on all City streets; prohibit the parking of “oversized” vehicles on any City street for more than sixty (60) minutes between 6:00 a.m. of any day and 2:00 a.m. of the following day or more than thirty (30) minutes between 2:00 a.m. and 6:00 a.m. of any day; provide an exception to the time limits to allow “oversized” vehicles to be parked for seventy-two (72) hours provided certain conditions are met, such as packing for a trip, or authorize a permit issued by the City to allow parking for seventy-two (72) hours. Discussion ensued regarding the proposed 72 hour parking exception and the process to obtain the proposed permit; it was the consensus of the Council to have the permit process streamlined to be easily obtained online. City Attorney Martinez reiterated that Staff would draft the Ordinance to include a permit process, and bring back information on how the process could be streamlined at the July 15, 2019 meeting. CONSENT CALENDAR: Moved by Councilmember Macias, seconded by Mayor Pro-Tem Alvarez and carried by the following vote of the Council, to approve Consent Calendar Items E-1 to E-17. AYES: COUNCILMEMBERS: CARRILLO, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: GONZALES 1. The minutes of the Special Meeting of May 28, 2019 were approved as written. 2. Resolution No. 2019-C21 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 3. The Human Resources Action Items, in accordance with the City of Azusa Civil Service Rules Section 5.75 and applicable Memorandum of Understanding(s), were approved as follows: Merit Increase and/or Regular Appointment: C. Grant, E. Estrada, C. Solis, R. Jaramillo, M. De Graaf, E. Coulter. 4. A Professional Services Agreement with LDM Associates, Inc. for Community Development Block Grant (CDBG) administrative and labor compliance services was approved in an amount not to exceed $40,000 for FY 2019-20; and the City Manager was authorized to execute the agreement on behalf of the City. 5. The updated Memorandum of Understanding between the Los Angeles County Sheriff’s Department, Taskforce for Regional Auto Theft Prevention (TRAP) and the City of Azusa to continue participation in TRAP was approved; and the City Manager was authorized to execute the MOU on behalf of the City. 6. The disbursement of funds up to $614,084.66 from the City’s designated Insurance Reserve account to settle two Worker’s Compensation claims was approved, if a settlement is reached. 7. Resolution No. 2019-C22 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA Approving THE AZUSA- RMC JOINT POWERS AUTHORITY BUDGET FOR FISCAL YEAR 2019-20. 8. The renewal of the Operating Contract for the Azusa City Jail with the G4S Secure Solutions (USA) Inc. was approved for another three (3) year term with two additional optional one (1) year terms; and the City Manager was authorized to execute the agreement, subject to changes made by the City Attorney and Human Resources Director to the insurance and indemnity provisions as recommended by the City’s insurance carrier, on behalf of the City. 9. The City Manager was authorized to enter into a professional services agreement with TKE Engineering, Inc. for a not to exceed fee of $74,140 to provide professional engineering services for the Foothill Boulevard Pavement Rehabilitation from Azusa Avenue to Alosta Avenue Project. PAGE FOUR – 6/17/2019 10. Resolution No. 2019-C23 was adopted and entitled: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING AND ADOPTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2019-20 IN THE AMOUNT OF $343,668,853. 11. A template for a License Agreement to allow temporary access to City-owned trash enclosures located in the City’s Downtown was approved; and the City Manager was authorized to prepare and execute the agreement on behalf of the City. 12. The Police Department was authorized to enter into a five-year agreement with the County of Los Angeles Department of Animal Care and Control for an estimated amount of $190,000 for Fiscal Year 2019-20. 13. The amended and restated Memorandum of Understanding between the City of Azusa and the Service Employees International Union, Local 721 was approved. 14. The amended and restated Memorandum of Understanding between the City of Azusa and the Azusa Police Management Association was approved in draft format; and the City Manager was authorized to execute the agreement, subject to non-substantive changes to the MOU provisions. 15. The amended and restated Memorandum of Understanding between the City of Azusa and the Azusa Police Officers’ Association was approved in draft format; and the City Manager was authorized to execute the agreement, subject to non-substantive changes to the MOU provisions. 16. The City Treasurer’s Report for the month of April 2019 was received, reviewed, and filed. 17. The issuance of Blanket Purchase Orders detailed on the schedule, in an amount of $25,000 or more as outlined in Sec. 2-518(a) of the Azusa Municipal Code were approved. ADJOURNMENT: The meeting was adjourned by consensus of the City Council in memory of Mr. Ted Garcia, long time Azusa resident. TIME OF ADJOURNMENT: 9:08 P.M. __________________________________________ CITY CLERK NEXT RESOLUTION NO. 2019-24 (City) NEXT ORDINANCE NO. 2019-01 NEXT RESOLUTION NO. 2019-R09 (Former Redevelopment Agency) NEXT MEETINGS: July 1, 2019 (Canceled) and July 15, 2019 PAGE FIVE – 6/17/2019