HomeMy WebLinkAboutE-10 Staff Report - Waive Auditorium fees Chamber of Commerce-RevisedCONSENT ITEM
E-10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: JEFFREY LAWRENCE CORNEJO, JR, CITY CLERK
ADRIAN GARCIA, MMC, CHIEF DEPUTY CITY CLERK
DATE: JANUARY 21, 2020
SUBJECT: REQUEST FROM AZUSA CHAMBER OF COMMERCE TO WAIVE FEES
FOR THE USE OF THE AZUSA AUDITORIUM
BACKGROUND:
On January 13, 2020, the City received an application from the Azusa Chamber of Commerce,
which has partnered with the League of Women Voters, for the use of the Azusa Auditorium on
January 29, 2020, from 5:00 p.m. to 10:00 p.m. in order to conduct a Candidates’ Forum for the
candidates who are on the ballot of the General Municipal Election of March 3, 2020. The
proposed action waives all fees associated with the use of the auditorium.
RECOMMENDATION:
Staff recommends that the City Council take the following action:
1)Waive all fees associated with the use of the auditorium.
ANALYSIS:
The Azusa Chamber of Commerce in conjunction with the League of Women Voters of East San
Gabriel Valley has requested the use of the Azusa Auditorium on January 29, 2020 to hold a
Candidates’ Forum for individuals running for City Council and Mayor. As the applicant, the
Azusa Chamber of Commerce has requested that all fees associated with the use of the auditorium
be waived. Per the City’s Resolution of Fees and Charges, the cost for use of the auditorium is
$100 per hour after 4:00 p.m. and a 25% discount for Azusa-based non-profit organizations. There
is also a Custodian cost (Staff Time) of $40 per hour. The Chamber of Commerce has requested for
the Candidate’s Forum to be Broadcast Live on Channel 3, the Fee for a video technician is $250.
Per the auditorium policy, only the City Council can waive these fees. Approval of the
recommended action will waive $825 in fees as follows:
REVISED APPROVED
CITY COUNCIL
1/21/2020
Request to Waive Fees for the Use of the Azusa Auditorium
January 21, 2020
Page 2
2
Rental Fee 5hrs $100 per hour $500
25% Discount $-125
Custodial Fee 5hrs $40 per hour $200
Video Technician Fee $250
Total $825
FISCAL IMPACT:
The proposed recommendation waives the Auditorium Rental fee of $375, Custodian fee (Staff
Time) of $200 and Video Technician fee of $250 for a total General Fund revenue waiver
amount of $825.
Prepared by: Fiscal Impact Reviewed by:
Adrian Garcia, MMC Talika M. Johnson
Chief Deputy City Clerk Director of Administrative Services
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachment:
1) Auditorium Application