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HomeMy WebLinkAboutMinutes - January 2, 1962 - CC (2)191 CITY HALL AZUSA, CALIFORNIA TUESDAY, JANUARY 2, 1962 7:30 P.M. The City Council of the City of Azusa met in regular session at the above time and place., Mayor Ortuno called the meeting to order and led in the salute to the flag. Invocation was given by Rev. Fr. D. Babilonia, St. Frances of Rome Catholic Church. Present at Roll Call: Councilmen: Mc.Lees, Johnson, Teasley, Ortuno Absent: Councilmen: Paul Also Present: City Attorney Williams, City Administra- tor Caswell, Superintendent of Light and Water Smith, Deputy City Clerk Torrey Mayor Ortuno asked if there were any corrections in the Minutes of December 18th meeting. Councilman Johnson requested the following corrections: On page 7, relative to proposed Gil- fillan lease of property at 5th and Virginia, the last sentence of paragraph one should be changed to read: "The City has made a proposal to Gilfillan Bros., and they have indicated their acceptance, for a lease at $210 per month.,," Also, on the fifth line of same paragraph, change: "..agreement should be based on a fee of 7% over fair market..." to ",..agreement should be based on a fee of 7% of fair market..." The Deputy City Clerk requested a change under Step Raises: #11, Arthur Wilkerson, Fireman, Step 4, effective date should be changed to 2/1/62 instead of 1/1/62. Councilman Teasley requested that the City Administrator supply each Council member with a calendar for 1962, for use at the Council Table. Call to Order Invocation Roll Call Appvl. Minutes 12/18/61 The hour of 7:30 P.M. was set for public hearing in regard to Pub.Hrg. the Weed Abatement Program. There being no publication needed, re Weed it was reported that all lots had been posted. With no written Abatemeni communications having been received, and no one in the audience wishing to be heard in regard to this matter, it was Moved by Councilman Teasley, seconded by Councilman McLees and unanimously carried that the hearing be closed. Moved by Councilman Teasley, seconded by Councilman Johnson and unanimously carried that the lots be ordered cleared and proper notices given to the property owners. The City Attorney prepared an Amendment of Grant of Easement, Amend. which easement was obtained by the City in 1956 from Roy E. Gr,Ease. and Sarah L. Courtney for installation of a sewer through the (Courtney; center of the block between Azusa Avenue and San Gabriel Ave. now north of 12th Street, provided the City would restore and re- Battaglia; place the surface of the ground and repair any damage due to construction of this sewer pipe line. The present owner of the property, Harry C. Battaglia, wants to build an apartment house, the courtyard of which would overhang this present easement. This Amendment would substitute a new paragraph, stating that the City shall not be liable for replacing or restoring any pavement or improvements placed within said right of way by Grantor or to pay for any damage thereto caused by City's operations. m 193 CITY HALL AZUSA, CALIFORNIA TUESDAY, JANUARY 2, 1962 Page 2 Moved by Councilman Johnson, seconded by Councilman McLees and unanimously carried that the Amendment of Grant of Easement be approved and authorization be given for the Mayor and City Clerk - to sign same on behalf of the City, and also that the same be re- corded when executed by the present owner, Mr. Battaglia. The City Attorney reported that the Gilfillan lease on property Gilfillan ' at 5th and Virginia is in process of preparation and, therefore, lease action at this meeting is withheld. Due to construction work currently being carried on within the Ord.689 City, an emergency Ordinance was prepared amending the Munic- Warning ipal Code relating to the requirement of warning devices. Devices Councilman Johnson offered the following emergency Ordinance entitled: LID AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING M THE AZUSA MUNICIPAL CODE TO REQUIRE WARNING DEVICES AT EXCAVA- t` TIONS AND OBSTRUCTIONS IN PUBLIC STREETS. Lb The Ordinance was read in full. Moved by Councilman Johnson, seconded by Councilman Teasley that the Ordinance be adopted. Ordinance passed and adopted by the 'following vote of Council: AYES: Councilmen: McLees, Johnson,.Teasley, Ortuno NOES: Councilmen: None ABSENT: Councilmen: Paul and numbered Ordinance No. 689. ' The City Attorney prepared a Resolution re: increases of all Re: Res. salaries fixed by salary range, leaving vacant certain posi- on incr. tions and deleting the position of Administrative Assistant. salaries, Inasmuch as no action has been taken by Council for those on etc. a fixed salary, it was (tabled) Moved by Councilman Teasley, seconded by Mayor Ortuno that this matter be tabled until a full Council is prfsent. Motion carried by the following vote of Council: AYES: Councilmen: Johnson, Teasley, Ortuno NOES: Councilmen: McLees ABSENT: Councilmen: Paul The City Attorney pointed out that the Council's motion at the last meeting was sufficient to effect the increase, as of December 31, 1961, for employees on a salary range. The City Attorney stated he had two questions to bring before the Council: The first one concerns the possibility of con- tracting for services of City Engineer. The second is a letter he received that day from Councilman Johnson, inquiring as to the legality of the action of Council in abolishing the posi- tion of Administrative Assistant. ' In view of the fact that the attorney had not had an opportun- ity to study the communication, Mayor Ortuno asked that these matters be tabled until full Council is present, and the Council members agreed to this request. Councilman Johnson requested a written reply to her letter prior to the next meeting. 194 1 CITY HALL AZUSA, CALIFORNIA TUESDAY, JANUARY 2, 1962 Page 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROV- ING AGREEMENT FOR ELECTRICAL DISTRIBUTION FACILITIES AND ENERGY BETWEEN THE CITY OF AZUSA AND ARTISAN PRESS, AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST SAME. Moved by Councilman Johnson, seconded by ,Councilman Teasley and unanimously carried that further reading be waived. Moved by Councilman Teasley, seconded by Mayor Ortuno that the Resolution be adopted. Resolution passed and adopted by the following vote of Council: AYES: Councilmen: McLees, Johnson, Teasley, Ortuno NOES: Councilmen: None ABSENT: Councilmen': Paul and numbered Res. No. 4283. The City Administrator presented a request from Chief of ' Police Kendrick for acceptance of the resignation of Police Office Clinton C. Collins, Jr., probationary patrolman, effective December 31, 1961. Moved by Councilman Teasley, seconded by Mayor Ortuno and unanimously carried .that the resignation be accepted. Resig.of C.Collins, probation- ary patrol- man (accptd) The City Administrator presented a request from Chief of Appt. Police Kendrick for approval of appointment of Donald E.Rush D.Rush & and Randolph D. Frazelle as Probationary Police.Officers, R.Frazelle, effective January 1, 1962, at Step #1 of salary plan. Prob.Pol.Off. Councilman Johnson offered for first reading the following 1st Rdg. entitled Ordinance creating the office of.Director of Finance, Ord. re: and requested that it be read in full: Dir. of Finance AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING THE AZUSA MUNICIPAL CODE BY ADDING THERETO PROVISIONS CREATING THE OFFICE OF DIRECTOR OF FINANCE AND.:ESTABLISHING THE POWERS AND 'DUTIES THEREOF. Second reading of this Ordinance scheduled for,regular meeting of January 15th. The hour of 8:00 P.M. was set for Public Hearing on Substandard Pub.Hrg. Structure Case No. 44, located at 227 N. Soldano. The City Sub.Str. Administrator asked that Council close the hearing as the ad- No. 44 dress is incorrect, and this Substandard Structure, with the (term.) corrected address of 327 N. Soldano, will be given a new case number. M �. Moved by Councilman Teasley, seconded by Councilman Johnson Gi. and unanimously carried that the hearing be closed. Moved by Councilman Teasley, seconded by Mayor Ortuno and unanimously carried that proceedings on Substandard Structure Case No. 44 be terminated. In accordance with Council policy, Superintendent of Light & Re: elec. Water Smith advised Council that Southern California Edison energy to Company had been granted permission to serve electrical various energy to property located at 349, 351, 355 and 359 S. Irwin- properties dale; 1.605 W. Roosevelt; 350, 354, 358 and 362 S. Motor; and 1615 W. Roosevelt, all in the City of Azusa. A Resolution was presented authorizing an Up and Down Light Res.4283 Agreement between the City and Artisan Press for electrical Light Agmt. service. (Artisan .Press) Councilman Johnson offered the following Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROV- ING AGREEMENT FOR ELECTRICAL DISTRIBUTION FACILITIES AND ENERGY BETWEEN THE CITY OF AZUSA AND ARTISAN PRESS, AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST SAME. Moved by Councilman Johnson, seconded by ,Councilman Teasley and unanimously carried that further reading be waived. Moved by Councilman Teasley, seconded by Mayor Ortuno that the Resolution be adopted. Resolution passed and adopted by the following vote of Council: AYES: Councilmen: McLees, Johnson, Teasley, Ortuno NOES: Councilmen: None ABSENT: Councilmen': Paul and numbered Res. No. 4283. The City Administrator presented a request from Chief of ' Police Kendrick for acceptance of the resignation of Police Office Clinton C. Collins, Jr., probationary patrolman, effective December 31, 1961. Moved by Councilman Teasley, seconded by Mayor Ortuno and unanimously carried .that the resignation be accepted. Resig.of C.Collins, probation- ary patrol- man (accptd) The City Administrator presented a request from Chief of Appt. Police Kendrick for approval of appointment of Donald E.Rush D.Rush & and Randolph D. Frazelle as Probationary Police.Officers, R.Frazelle, effective January 1, 1962, at Step #1 of salary plan. Prob.Pol.Off. 06 1 1 1 1 CITY HALL AZUSA, CALIFORNIA TUESDAY, JANUARY 2, 1962 Moved by Councilman Teasley, seconded by Mayor Ortuno and unanimously carried that the above two appointments be approved. The City Administrator presented a request from Chief of Police Kendrick for acceptance of the resignation of Reserve Officer A. L. Nicholson from the Azusa Police Reserve Corps, effective November 28, 1961. Moved by Councilman Teasley, seconded by Councilman McLees and unanimously carried that the resignation be accepted. 197 Page 4 Resig.of Reserve POLO££. A -.Nicholson (accepted) Police Chief Kendrick submitted his request for new legisla- Re: Glue - tion regarding the intentional inhalation of airplane glue. Sniffing It was pointed out that this is a dangerous practice with (City Atty. many after-effects, and that there is nothing in the State to prepare Statutes to control the use of this material for such purposes. Ord.) Moved by Councilman Teasley, seconded by Councilman Johnson and unanimously carried that the City Attorney be authorized to prepare an Ordinance, incorporating the provisions as out- lined in the letter from Police Chief Kendrick, dated Decem- ber 28, 1961. The City Administrator submitted his report on proposals from Re: Pro - various auditing firms. A letter was submitted from Pyle, posals Lance, Schlinger & Soll, stating that they are barred from from submitting bids. The City Administrator pointed out that bids Auditing were not requested. Another communication was received from Firms Richard H. Vicenti, giving an indication of $2,000 as cost of (referred auditing. Swenson, Clark and Company had previously submitted to Fin. their proposal of $2,500. Committee) Moved by Councilman Teasley, seconded by Mayor Ortuno and unanimously carried that this matter be referred to the Finance Committee who shall report back at next regular meeting on January 15th. The City Administrator reported that a letter was sent to Re: Storm Mr. Dell McDaniel, subdivider of C & M Homes, requesting pay- debris ment of $872.36 for costs incurred by the City in cleaning up cleaning storm debris from Tracts 26013 and 26356. In reply to this costs - letter, Mr. McDaniel telephoned and requested Council be in- C&M Homes formed that he feels no responsibility in this matter and, due to the fact that he feels there is no valid claim, there will be no payment forthcoming from him. Mr. Harold Vallentine, of 17469 E. Sierra Madre, appeared before Council, stating he felt the area in question re- quired a 6' ditch to drain the canyon instead of the present 30" ditch. Moved by Councilman Johnson, seconded by Councilman Teasley and unanimously carried that the City Administrator contact Harold Johnson, consulting engineer, for verification of his report to Council re drainage ditches in the new subdivisions. Res.4284 Two resolutions were prepared accepting Grants of Easements: (McDonald & one for sewer line from Jack H. McDonald and Dell M. McDaniel, McDaniel) and one for road purposes from Cecil Marie Parks, Frank R. Res.4285. Parks, Mary.Louise McDaniel and Dell M. McDaniel, both for (`Parks -& proposed Riveria Apartment Building on San Gabriel Canyon Rd. McDaniel) Councilman Teasley offered the following two Resolutions,each (Grants of one entitled: Easements) 198 1 1 I I 199 CITY HALL AZUSA, CALIFORNIA TUESDAY, JANUARY 2, 1962 Page 5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ACCEPTING A CERTAIN GRANT OF EASEMENT AND DIRECTING THE RECORDING THEREOF. Moved by Councilman Teasley, seconded by Councilman McLees and unanimously carried that further reading be waived. Moved by Councilman Teasley and seconded by Councilman McLees that the two Resolutions be adopted. Resolutions passed and adopted by the following vote of Council: AYES: Councilmen: McLees, Johnson, Teasley, Ortuno NOES: Councilmen: None ABSENT: Councilmen: Paul and numbered Resolutions No. 4284 and No. 4285, respectively. A request was submitted by Superintendent of Light & Water L: Smith that the Council authorize the Personnel Board to hold M an intra -departmental examination for Water General Foreman, i`- due to Mr. Calloway Garnett's intended retirement on Febru- ary 28, 1962. Superintendent Smith reports there are 3 men who have been with the City Light and Water Department for Ln several years who he believes would qualify for the position because of their experience and knowledge. Moved by Councilman Teasley, seconded by Mayor Ortuno and unanimously carried that the Personnel Board be authorized to hold an intra -departmental examination for Water General Foreman. The Planning Commission presented Notice of Public Hearing ' on application of David Cairns for proposed zone change from "R -lb" and "R -lc" to "R-3" on property at northeast corner of 12th St. and San Gabriel Ave., to be held at 7:30 P.M. on January 3, 1962. It was stated that the City owns property within 300' of the above-mentioned property. Req. for intra - depart. exam. for Water General Foreman (appvd) Not. Pub. Hrg. on Zone Chg by Plan. Comm. (Cairns) The editor of the new employees newspaper, A*C*E ECHOES, A*C*E presented a copy of the newspaper.to each Council member and ECHOES asked the blessing of the Council for this publication: Also, if the Council members would like to submit any material for the newspaper at any time, they are invited to do so. ' Moved by Councilman Teasley, seconded by Councilman Johnson and unanimously carried that the staff of the publication, A*C*E ECHOES, be commended on their actions and news items of the employees of the City. Relative to Substandard Structure #4, located at 909 N. Azusa Subst.Str. Ave., owned by the Grace Pollard Estate, of which Charles No. 4 Sewell is administrator, the City Administrator reported that (Sewell) this property must be vacated immediately, also that no re- sults have been obtained under the Substandard Structure Pro- (Fire Dept gram which was commenced over a year ago on this case. Be- to act) cause of the imminent hazard existing, the Fire Department is prepared to take necessary action under provisions of Article I, Section 1.10, of the Azusa Fire Code, unless the ' Council has definite objections. Council members indicated they had no objection and suggested that the Fire Department proceed as above-mentioned. Notice of Annual Meeting of the stockholders of The Azusa Re: Annual Agricultural Water Company was presented to Council. This Mtg.Stock- meeting is to be held at 10:00 A.M. on Monday, January 15th, holders, at the office of the Company, for the purpose of electing a Azusa Agric Board of Directors for the ensuing year. A certificate of Water Co. 200 1 U 201 CITY HALL AZUSA, CALIFORNIA TUESDAY, JANUARY 2, 1962 Page 6 proxy for 4,673 shares of stock in the name of the City was attached to the notice. Councilman Johnson stated that the City should have more representation on this Board inasmuch as they now hold more shares of stock, and that she would like two members of Council, the City Attorney and the City Admin- istrator, and one man from the Monrovia Nursery. Moved by Councilman Teasley, seconded by Councilman McLees and unanimously carried that the Personnel Board be requested to hold an open examination for position of Cashier Clerk and an unassembled promotional examination for the position of Util- ities Commercial Clerk. Relative to engineering services for the City, the City Admin- istrator reported his findings for using County services: No one person within the County organization would do both road and subdivision work, sewers, storm drains, etc., as the County will do no street work and the Road Commissioner will do no subdivision work. Other cities use these facilities, and the County Engineer is called the City Engineer, and the Road Commissioner is called Superintendent of Streets. The County is offering more and more in the area of services, as they have less and less County area. They will extend any level of service the City wants, on a demand service basis, and the City would prepare the agreements for such services. The City Attorney stated that this can be only on a temporary basis until the position of City Engineer is filled, unless there is a vote from the people; however, the City needs someone to furnish engineering services on an interim basis. Re: Engr. Services Moved by Councilman Johnsons seconded by Councilman Teasley and unanimously carried that Councilman McLees, the City Attorney and City Administrator represent the Council on this Board of the Azusa Agricultural Water Company for the election of new Board members. Councilman Johnson,further stated that as Mayor Ortuno repre- sents the City now, he could be given the proxy and vote at the meeting as directed, WSJ A communication was presented to Council of notice of Special LCC Conf. C'r League Conference in Sacramento on February 1-2, 1962,,re: Feb. 1-2 Metropolitan Government. Councilman Teasley stated he would (tabled like to attend and represent the Council at this Conference. to 1/15) C� X Moved by Councilman Teasley, seconded by Mayor Ortuno and unanimously carried that this matter be tabled to the next regular meeting. The City Administrator presented a request from Superintendent Re: Intra - of Light & Water Smith that the Council authorize the Personnel depart. Board to hold an intra -departmental examination for Utilities exam. for Commercial Clerk and an open examination for Cashier Clerk. Utilities This request is made because of the intended resignation of Commercia: one of the Utilities Commercial Clerks. The present Cashier Clerk and ' Clerk is believed to be the only person interested in this open exam intra -departmental examination for advancement to Utilities for Cash. Commercial Clerk. Clerk (L&W Dept Mrs. Joan McKinney Parks, Personnel Clerk, appeared before Council and explained that this situation had occurred a year ago, and the Personnel Board held an unassembled examination, which is just an oral examination, thus eliminating the written test and the cost of same. Moved by Councilman Teasley, seconded by Councilman McLees and unanimously carried that the Personnel Board be requested to hold an open examination for position of Cashier Clerk and an unassembled promotional examination for the position of Util- ities Commercial Clerk. Relative to engineering services for the City, the City Admin- istrator reported his findings for using County services: No one person within the County organization would do both road and subdivision work, sewers, storm drains, etc., as the County will do no street work and the Road Commissioner will do no subdivision work. Other cities use these facilities, and the County Engineer is called the City Engineer, and the Road Commissioner is called Superintendent of Streets. The County is offering more and more in the area of services, as they have less and less County area. They will extend any level of service the City wants, on a demand service basis, and the City would prepare the agreements for such services. The City Attorney stated that this can be only on a temporary basis until the position of City Engineer is filled, unless there is a vote from the people; however, the City needs someone to furnish engineering services on an interim basis. Re: Engr. Services 202 1 Fj I CITY HALL AZUSA, CALIFORNIA TUESDAY, JANUARY 2, 1962 Page 7 Moved by Councilman Johnson, seconded by Councilman Teasley and unanimously carried that the Personnel Board be authorized to recruit engineers. Councilman Teasley stated that Harold Johnson is thinking of setting up a municipal department in his :firm for such ser- vices, which will be more reasonable than the current charges, ' as several cities are having the problem of retaining a City Engineer. The City Administrator stated that the City has a greater problem because of the City's Municipal Light & Water Depart- ment, which causes a greater work load that other cities do not have. By using County services, Azusa can determine what the problems are and the solution to them, and that is the reason for suggesting County services,, 1c� Moved by Councilman McLees, seconded by Councilman Teasley that CJ the proposition of removing the position of City Engineer from Civil Service be entered on the ballot for the April election. �+ Motion carried by the following vote: m AYES: Councilmen: McLees, Teasley, Ortuno NOES: Councilmen: Johnson ABSENT: Councilmen: Paul Regarding quotations on the Fiberglass Aerial Platform, to be mounted on an International truck owned by the City Light De- partment, Superintendent of Light & Water Smith recommended the proposal of $10,500 from Standard Auto Body, Inc., for Pitman Model 50 HDF Aerial. Platform and SABCO UT -6 body, be accepted, ' and photographs of this model were shown to Council. Mr,. Tom Roland, representing the Calavar Corporation, and Preston Burlingham from Standard Auto Body Co., Inc., appeared_ before Council and offered to answer any questions that Council may have relative to this aerial platform. The City Administrator recommended that the bid of Standard Auto Body, Inc., be accepted. Moved by Councilman Teasley, seconded by Councilman McLees and unanimously carried that the recommendation of the City Admin- istrator be accepted, and the contract be awarded to Standard Auto Body Co., Inc.; also that the City Administrator be author- ized to issue a purchase order for the amount mentioned in said bid. It was moved by Councilman Teasley, seconded by Mayor Ortuno and unanimously carried that Councilman Paul be excused from the meeting, due to illness. A reconfirming resolution was prepared re: proposed new dis- tribution formula for gas tax funds. Councilman Johnson offered the following Resolution entitled: ' RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA URGING THE LOS ANGELES COUNTY BOARD OF SUPERVISORS TO ADOPT A POLICY ESTABLISHING A MORE EQUITABLE DISTRIBUTION OF HIGHWAY USERS TAX FUNDS RECEIVED BY THE COUNTY AND THE CITIES WITHIN THE COUNTY.. Moved by Councilman Johnson, seconded by Councilman Teasley and unanimously carried that further reading be waived. 203 Re: Aeria Fiberglas Platform quotation (Bid of Standard Auto Bod accepted Res.4286 re: Prop. New Distr. Formula fo Gas Tax Fund 4? 2®4 1 N CITY HALL AZUSA, CALIFORNIA TUESDAY, JANUARY 2, 1962 Page 8 Moved by Councilman Johnson, seconded by Councilman Teasley that the Resolution be adopted. Resolution passed and adopted by the following vote of Council: AYES: Councilmen: McLees, NOES: Councilmen: None ABSENT: Councilmen: Paul Johnson, Teasley, Ortuno and numbered Res. No. 4286. A request was received from Sid Ostrow, Inc., auctioneers, for permission to hold an auction sale at 777 W. Foothill Blvd. (Angeles store) on January 10, 1962. Moved by Councilman Johnson, seconded by Councilman Teasley and unanimously carried that permission be granted. Councilman McLees offered the following Resolution entitled: 1. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING M CERTAIN CLAIMS AND DEMANDS AND SPECIFYING'THE FUNDS OUT OF Gtr WHICH THE SAME ARE TO BE PAID. cc Moved by Councilman McLees and seconded by Councilman Teasley m that the Resolution be adopted. Resolution passed and adopted by the following vote of Council: AYES: Councilmen: McLees, Johnson, Teasley, Ortuno NOES. Councilmen: None ABSENT: Councilmen: Paul and numbered Res. No. 4287. It was moved by Councilman Johnson and seconded by Councilman McLees that the following proposal be placed on the ballot in t the April election: "Should the positions of City Treasurer and City Clerk be appointive?" Motion failed to carry by the following vote of Council: AYES: Councilmen: McLees, Johnson NOES: Councilmen: Teasley, Ortuno ABSENT: Councilmen: Paul Moved by Councilman Johnson, seconded by Councilman Teasley and unanimously carried that the meeting adjourn. Time of adjournment: 9:22 P.M. City Cierk, Req.Auctic Sale at 777 W. Foothill (Angel's) Res.4287 Bills & Req. 206 1 L