HomeMy WebLinkAboutH- 4 Change Order #39-49 for Police Facility Addition & Alteration . ,‘.-77, *
The City of Azusa
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.011' Police Department •
John Broderick,
Chief of Police
AGENDA ITEM
To: Honorable Mayor and City Council
From: John Broderick, Chief of Police 14:.
Via: Rick Cole, City Manager ----.G
Date: December 7, 1998
Recommendation
Approve the attached 11 change orders, No.'s 39 through 49 inclusive, for the Police Facility
Addition and Alteration Project. The total dollar amount for these change orders is $331,693.00.
Background
A more detailed description of each change order is provided in the attached appendices(A through
K), but a brief line item description and their individual costs are as follows:
C.O. No. Description Cost
39 Forego the secure parking at the corner of Foothill Blvd. No cost
& Alameda Ave. for the furring of walls in the south
building to match Phase I and add a women's toilet.
40 Removal of 137 loads of unacceptable backfill material $36,238
(oversized rocks) as per specifications.
41 Heating and air conditioning (HVAC) modifications and $88,674
additions for overall police project.
42 24 electrical modifications and additions in Phase II. $39,708
43 Upgrade jail kitchen to meet commercial requirements per $83,959
the Los Angeles County Health Services Department.
44 Revise jail sally port and visitation room with more durable $10,801
detention facility material.
* * *
Phone #(626)812-3200 • 725 North Alameda Avenue, Azusa, California 91702-2504 • FAX#(626)812-9308
al2X2&1 4'1/2/94
45 Modify the 1 hour fire escape corridor and 2 hour occupancy $35,479
separation relocation.
46 Additional concrete paving and tile flooring. $6,018
47 Modify ducts above seismic separations and modification of and $11,081
additional building seismic separation material.
48 Seven new interior wood doors and related hardware. $10,801
49 Additional fire rated boxes above lobby ceiling as required by $10,000
resident inspector.
Total $331,693
Although the total cost of these change orders is substantial, they are crucial in order to resolve
elements of the project that were originally eliminated due to budgetary constraints, meet code
requirements, and to achieve the same professional appearance in the south operations building as
that of the north and central buildings. The project is nearing completion, which we anticipate to
occur in late January to early February 1999, and without any further substantial change orders.
Fiscal Impact
The additional costs of these change orders, $331,693, will be funded by the Division of State
Architect(DSA)$500,000 grant award and will not impact the General Fund.Furthermore,the total
cost of the police facility construction project listed in the October 1998 "Budget vs Actual Costs"
spreadsheet is$5,618,214 remains valid.However,the addition of this DSA grant award affords the
listed change orders a funding source and the opportunity to include technological components that
had been either eliminated or reduced in scope, back into the project (i.e., the automated vehicle
locator[AVL] system and mobile digital computer[MDC] solution).This brings the overall budget
of the Public Safety Project to a total of$6,118,214, which will be reflected in future monthly
spreadsheets.
Prepared by:
Sam Gonzalez, Lieutenant
Project Manager
Appendix A
C.O. 39
Background
The original scope of work in the Police Facility Addition and Alteration Project included the
northwest corner parking lot at Foothill Blvd. and Alameda Ave. This parking lot was scheduled to
have site walls erected around it, a saw cut opening in the existing masonry wall separating the lot
from the police complex,and a stucco finish.No new landscaping was included in the plans for this
area, but the parking lot was to receive a new slurry seal finish.
However,in light of the limited parking around the City Hall complex,the corner lot accommodating
"ride-share"commuters and neighboring businesses,and to avoid conflict with the new downtown
construction project, Police Department staff revisited other options. The secure parking needs of
the Police Department could be achieved with an alternate parking plan. This will allow the funds
allocated for the corner lot to be redirected to other areas that had been previously eliminated in the
beginning of the construction project due to budgetary constraints.
Foregoing the construction at the corner lot would give the police complex a less ominous
appearance and provides an opportunity for the funds to be better utilized. Police staff recommends
that the corner lot receive the scheduled slurry seal to give it a newer appearance, but redirect the
$20,000 credit for the elimination of the site walls, saw cut, and stucco toward the old police
building.That is,use the funds to have most of the block walls in the building either receive a plaster
or drywall finish and add a second toilet stall in the female locker room.
Fiscal Impact
The cost for this additional work is $21,405.62, but with the $20,000 credit and the Hazama Corp.
waiving the$1,405.62 difference,this improvement to the project is achieved with a no cost change
order. A copy of C.O. 39 is attached for your review.
CHANGE
ORDER# 39 Distribution to:
OWNER El FIELD
ARCHITECT n OTHER
CONTRACTOR a
PROJECT: Azusa Police Facility CHANGE ORDER NUMBER: 39
(name,address) 725 North Alameda Avenue
Azusa,California 91702 INITIATION DATE: 11/24/98
TO(contractor): Hazama Corporation CONTRACTOR'S PROJECT NO: CA199
1045 W.Redondo Beach Blvd.,Ste 400
Gardena,CA 90247 CONTRACT FOR: City of Azusa
CONTRACT DATE: 03/03/97
You are directed to make the following changes in this Contract:
A. Indirect Cost
Furring Walls in the South Building
A Furring Basement existing CMU walls with Drywall $5,061.00
B Plaster over existing CMU walls $1,248.00
C Furring 1st Floor existing CMU walls with Drywall $4,843.00
Revised Women's Locker Room Layout in the Basement
A Additional Demolition $462.00
B Revise Plumbing $865.00
C Revised HVAC System $2,433.00
D Additional Floor Tile $400.00
E Additional Toilet Accessories/Partition(Allowance) $1,500.00
Sub-Total $16,812.00
Overhead/Profit(Indirect Cost-5%) $840.60
Sub-Total of Indirect Cost $17,652.60
B. DIRECT COST
1.Delay Calendar Days 5 Days
2.General Condition($880/day) $4,400.00
3.Overhead/Profit(Direct Cost-15%) $660.00
Sub-Total of Direct Cost $5,060.00
C. TOTAL Sub-Total of Direct Cost&Indirect Cost $22,712.60
Bond(0.65%) $147.63
Insurance(0.42%) $95.39
TOTAL $22,955.62
D. CREDIT
A Delete South Parking Lot-Site Walls ($18,600.00)
B Delete South Parking Lot-Saw cut CMU Wall and Area Drains(Allowance) ($800.00)
C Delete South Parking Lot-Stucco ($2,150.00)
$1,405.62
Total Amount This Change Order: $0.00
Not valid until signed by both the Owner and Architect.
The Original Contract Sum was $ 2,908,916.00
Net Change by previously authorized Change Orders $ 804,081.00
The Contract sum prior to this Change Order $ 3,712,997.00
The Contract Sum will be unchanged) by this Change Order $ 0.00
The New Contract Sum including this Change Order $ 3,712,997.00
The Contract Time will be(increased)-(deoreased.)-(tineliaage4)by 5 Days
The Date of Substantial Completion as of the date of this Change Order therefore is 11/9/98
Authorized:
WMM Associates The City of Azusa Hazama Corporation
3731 Wilshire Boulevard Suite 670 725 North Alameda Avenue 1045 W.Redondo Beach Blvd.,Ste 400
Los Angeles,C. fomia 110 Azusa,California 91702 Gardena,California 90247
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By: � /� By: o3Z By: ..
Date: /� Date: //-QZ3— Date: ,P '13
LaSalle National Bank
135 South LaSalle Street
Chicago,Illinois 60603
By:
Date:
Appendix B
C.O. 40
Background
The Project Manual for the City of Azusa Addition and Alteration Project and foundation
investigation report by our soils consultant, Converse Consultants West,recognized that the police
complex is literally on very rocky ground. Therefore, it was impossible to determine the exact
number of unacceptable soil material (i.e., oversized rocks) that would have to be removed and
replaced with suitable backfill. The specifications for the police complex required that all rocks in
excess of 6" in diameter were unacceptable backfill and would have to be removed.
Phase I of the construction project required numerous trenches for utility services,conduits,footings
and fire sprinkler systems. Also,the elevation change and new central building required grading to
allow the placement of appropriate concrete. The majority of oversized rocks encountered in Phase
II was during the digging of the elevator pit and grading at the front trellis area. A total of 117 truck
loads of oversized rocks were removed in Phase I and a total of 20 loads are anticipated to complete
the removal in Phase II.
These loads were inspected by the construction superintendent to verify that the rocks were
unsuitable as backfill and the disposal tickets were reviewed by Converse Consultants and the Police
Department. Also, each load was disposed of at the negotiated price of$200 each.
Fiscal Impact
The additional cost of this change order, $36,238,will be funded by the Division of State Architect
(DSA) $500,000 grant award and will not impact the General Fund. A copy of C.O. 40 is attached
for your review.
•
e�y
CHANGE
ORDER# 40 Distribution to:
OWNER nFIELD
ARCHITECT n OTHER
CONTRACTOR n
PROJECT: Azusa Police Facility CHANGE ORDER NUMBER: 40
(name,address) 725 North Alameda Avenue
Azusa,California 91702 INITIATION DATE: 11/24/98
TO(contractor): Hazama Corporation CONTRACTOR'S PROJECT NO: CA199
1045 W.Redondo Beach Blvd.,Ste 400
Gardena,CA 90247 CONTRACT FOR: City of Azusa
CONTRACT DATE: 03/03/97
You are directed to make the following changes in this Contract:
A. Indirect Cost
Haul off existing oversized rocks from 1st Phase $23,400.00
Haul off existing oversized rocks from 2nd Phase(Allowance$200x20 loads) $4,000.00
Sub-Total $27,400.00
Overhead/Profit(Indirect Cost-5%) $1,370.00
Sub-Total of Indirect Cost $28,770.00
B. DIRECT COST
1. Delay Calendar Days 7 Days
2. General Condition($880/day) $6,160.00
3. Overhead/Profit(Direct Cost-15%) $924.00
Sub-Total of Direct Cost $7,084.00
C. TOTAL Sub-Total of Direct Cost&Indirect Cost $35,854.00
Bond(0.65%) $233.05
Insurance(0.42%) $150.59 •
D. CREDIT TOTAL $36,237.64
$0.00
$36,237.64
Total Amount This Change Order: $36,238.00
Not valid until signed by both the Owner and Architect.
The Original Contract Sum was $ 2,908,916.00
Net Change by previously authorized Change Orders $ 804,081.00
The Contract sum prior to this Change Order $ 3,712,997.00
The Contract Sum will be(increased) by this Change Order $ 36,238.00
The New Contract Sum including this Change Order $ 3,749,235.00
The Contract Time will be(increased) by 7 Days
The Date of Substantial Completion as of the date of this Change Order therefore is 11/16/98
Authorized:
WMM Associates The City of Azusa Hazama Corporation
3731 Wilshire Boulevard Suite 670 725 North Alameda Avenue 1045 W.Redondo Beach Blvd.,Ste 400
Los Angeles,C lifomia 90010 Azusa,California 51702 Gardena,Califomia 90247
By: er,,e1 /7(___.— By: 7,/<;.:6;5-7> By: itAS1.6"leti,%Se
#.4 Arow:Gui:Nise
Date: //-2`f Date: //'1.)---5 fl Date: `X `
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LaSalle National Bank `
135 South LaSalle Street
Chicago,Illinois 60603
By:
Date:
Appendix C
C.O. 41
Background
The reason for this change order is that the existing conditions interfering with the HVAC plan could
not be known until all the ceilings were removed. These unforseen conditions and limited scope of
work in the south building have resulted in requiring additional work in order to achieve a successful
and efficient HVAC system.
Phase I of the Police Facility Addition and Alteration Project included the complete renovation of
the former light and water(north)building and the construction of a new essential services(central)
building. There are nine package style HVAC (air conditioning & heating) units that supply these
two buildings. However, installation of these systems was difficult in the north building and at the
transition point to the central building. Moreover, additional elbows and duct connections were
required due to unknown and unforseen existing structural and architectural elements.Therefore,the
mechanical sub-contractor estimated that an additional $27,580.80 was necessary to complete the
work.Fortunately,the mechanical engineer of record,APEX Engineering,reviewed the situation and
reduced the solution down to $15,676.69 (line item A on attached change order [C.O.]form), for a
savings of$11,904.11. Also, additional 15 fire dampers were required in the central building and a
fire damper installation at the corridor leading from the central building into the south building was
modified to improve the corridor aesthetics. These two issues are listed as line items B and C
respectively on the attached C.O. form, totaling $5,240.
The remaining seven issues listed as line items D through J inclusively are HVAC modifications and
additions necessary in Phase II of the project. As you may well know, the approach in the south
building was far less aggressive than that taken in the north building. In Phase II, many electrical,
mechanical,and plumbing components were scheduled to be reused in spite of their approximate 30
years of service. Unfortunately, although the existing 5 ton package style HVAC unit scheduled to
be reused for the briefing room is in good repair,no other component was acceptable.New supply
and return air plenums with a filter rack, new duct work and diffusers, and a thermostat were
required.Also,the unit had to be removed from the roof to demolish existing metal decking that did
not meet building codes, the roof area where the HVAC unit sat was structurally unsound and
required additional joists, and new sheet metal flashing was installed to avoid roof leaks. These
issues are listed as line items D through G on the attached C.O. form.
Another cost saving measure put into place at the beginning of the project was to reuse all existing
duct work in the original police building. As you know,the basement duct work had to be removed
because of extreme lead contamination, but the duct work on the first floor is still scheduled to
remain. However,in order to salvage this duct work,some modifications are necessary. The ceiling
in the former police building was known as a "hard lid" ceiling because it was constructed with
drywall and plaster.The remodeled police building has a new and modern drop"T-bar"type ceiling.
Therefore, in order to have the original sheet metal duct work fit into the new"T-bar" scheme, 38
areas where registers come down into the ceiling had to modified with flexible duct. Also, the
original registers were designed for a"hard lid"ceiling and had to be replaced with an appropriate
register for a"T-bar"ceiling. This solution was also reviewed by APEX Engineering and they were
able to reduce the number of area modifications from 47 down to 38. This issue is addressed as line
item H on the attached C.O. form.
The existing controls that operate the three main multi-zone units are nearly 30 years old and in poor
condition. According to APEX Engineering, the HVAC maintenance contractor for the City of
Azusa, and the manufacturer of the new multi-zone units, these old controls may very well not
operate the new system. Therefore, it is prudent to replace these three old control systems with new
ones. Finally, the duct work between the main multi-zone HVAC unit on the roof controlling the
majority of the first floor and the ten points of connection to the duct system had to be modified to
accommodate the elevation change of the new roof line. These two issues are listed as line items I
and J on the attached C.O. form.
The total cost for all the HVAC modifications and additions for the entire police complex,including
both Phase's I and II is $88,674.
Fiscal Impact
The additional cost of this change order, $88,674,will be funded by the Division of State Architect
(DSA) $500,000 grant award and will not impact the General Fund. A copy of C.O. 41 is attached
for your review.
•
•
CHANGE
ORDER# 41 Distribution to:
OWNER n FIELD El
ARCHITECT n OTHER
CONTRACTOR n
PROJECT: Azusa Police Facility CHANGE ORDER NUMBER: 41
(name,address) 725 North Alameda Avenue
Azusa,California 91702 INITIATION DATE: 11/24/98
TO(contractor): Hazama Corporation CONTRACTOR'S PROJECT NO: CA199
1045 W.Redondo Beach Blvd.,Ste 400
Gardena,CA 90247 CONTRACT FOR: City of Azusa
CONTRACT DATE: 03/03/97
You are directed to make the following changes in this Contract:
HVAC Modifications/Additions
A. Indirect Cost
A Duct Modifications at the North and Central Buildings $15,676.69
B Additional Fire Dampers at the Central Building $4,580.00
C Modify Fire Damper at Corridor Ceiling due to existing structure $660.00
D Replace HVAC System at Briefing Room in the South Building $6,283.00
E Remove Existing Metal Deck Roof above Briefing Room $781.00
F Additional Platform Joist Modification for replaced HVAC unit above the Briefing Room $2,290.90
G Additional Sheet Metal Flashing $450.00
H Modify existing duct and dropstack for 1st floor in the South Building $12,267.00
I Replace existing Controls for the South Building $22,799.00
J Modify Existing ducts of MZ-1 for 1st floor in the South Building $6,204.37
Sub-Total $71,991.96
Overhead/Profit(Indirect Cost-5%) $3,599.60
Sub-Total of Indirect Cost $75,591.56
B. DIRECT COST
1.Delay Calendar Days 12 Days
2.General Condition($880/day) $10,560.00
3.Overhead/Profit(Direct Cost-15%) $1,584.00
Sub-Total of Direct Cost $12,144.00
C. TOTAL Sub-Total of Direct Cost&Indirect Cost $87,735.56
Bond(0.65%) $570.28
Insurance(0.42%) $368.49
TOTAL $88,674.33
D. CREDIT $0.00
$88,674.33
Total Amount This Change Order: $88,674.00
Not valid until signed by both the Owner and Architect.
The Original Contract Sum was $ 2,908,916.00
Net Change by previously authorized Change Orders $ 840,319.00
The Contract sum prior to this Change Order $ 3,749,235.00
The Contract Sum will be(increased)-(4efease4)-(4nishanged-)-by this Change Order $ 88,674.00
The New Contract Sum including this Change Order $ 3,837,909.00
The Contract Time will be(increased)-(deereaseel-)40Ratianged)by 12 Days
The Date of Substantial Completion as of the date of this Change Order therefore is 11/28/98
Authorized:
WMM Associates The City of Azusa Hazama Corporation
3731 Wilshire Boulevard Suite 670 725 North Alameda Avenue 1045 W.t edondo Beach Blvd.,Ste 400
Los Angeles,Caa'.'.rnia 901 0 Azusa,California 91702 Gardena,California 90247
/* By: f eLi1
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Da / 2 Date: //o& Sa Date: /�5��
LaSalle National Ban ir
135 South LaSalle Street
Chicago,Illinois 60603
By:
Date:
Appendix D
C.O. 42
Background
As stated in previous change order agenda items, a less aggressive approach was taken in the south
building. The approach in the south building was to reuse as much of the existing mechanical,
electrical, and plumbing components as possible. However, the designing architectural firm of
WMM Associates recognized that with today's technology and related electrical needs versus the
original 1969 electrical design,there would undoubtedly be a need for electrical modifications and
additions in Phase II. To date, a total of 24 electrical modifications and/or additions have been
required in Phase II. For example, additional conduit runs to accommodate computer cabling and
HVAC controls on the ground floor, repair and secure conduits in the basement, reroute supply
conduits to existing lights under parking canopy,additional fire exit signs and alarms as required per
the fire department field inspection, etc. All 24 modifications and/or additions were reviewed by
WMM Associates to ensure the validity of the work.
Fiscal Impact
The additional cost of this change order, $39,708,will be funded by the Division of State Architect
(DSA) $500,000 grant award and will not impact the General Fund. A copy of C.O. 42 is attached
for your review.
•
CHANGE
ORDER# 42 Distribution to:
OWNER n FIELD 0
ARCHITECT I I OTHER 0
CONTRACTOR I
PROJECT: Azusa Police Facility CHANGE ORDER NUMBER: 42
(name,address) 725 North Alameda Avenue
Azusa,California 91702 INITIATION DATE: 11/24/98
TO(contractor): Hazama Corporation CONTRACTOR'S PROJECT NO: CA199
1045 W.Redondo Beach Blvd.,Ste 400
Gardena,CA 90247 CONTRACT FOR: City of Azusa
CONTRACT DATE: 03/03/97
You are directed to make the following changes in this Contract:
Electrical T&M Basis Works
A. Indirect Cost
Electrical T&M Basis Works for Modifications of existing conditions and additional works $17,960.02
Electrical T&M Basis Works on going(Allowance) $5,000.00
Sub-Total $22,960.02
Overhead/Profit(Indirect Cost-5%) $1,148.00
Sub-Total of Indirect Cost $24,108.02
B. DIRECT COST
1.Delay Calendar Days 15 Days
2.General Condition($880/day) $13,200.00
3.Overhead/Profit(Direct Cost-15%) $1,980.00
Sub-Total of Direct Cost $15,180.00
C. TOTAL Sub-Total of Direct Cost&Indirect Cost $39,288.02
Bond(0.65%) $255.37
Insurance(0.42%) $165.01
TOTAL $39,708.40
D. CREDIT $0.00
$39,708.40
Total Amount This Change Order: $39,708.00
Not valid until signed by both the Owner and Architect.
The Original Contract Sum was $ 2,908,916.00
Net Change by previously authorized Change Orders $ 928,993.00
The Contract sum prior to this Change Order $ 3,837,909.00
The Contract Sum will be(increased)-(cleefeased.)-fansliaaged)-by this Change Order $ 39,708.00
The New Contract Sum including this Change Order $ 3,877,617.00
The Contract Time will be(increased)-(4esrease4)-(uathaffeed4 by 15 Days
The Date of Substantial Completion as of the date of this Change Order therefore is 12/13/98
Authorized:
WMM Associates The City of Azusa Hazama Corporation
3731 Wilshire Boulevard Suite 670 725 North Alameda Avenue - 1045 W.Redondo Beach Blvd.,Ste 400
Los Angeles,Ca' mia 900 Azusa,California 91702 Gardena,California 90247
By: f By: C—l � By: 05.• .�(//- .75II
Date: � �" Date: //o?f d/ Date: /7
LaSalle National Bank
135 South LaSalle Street
Chicago,Illinois 60603
By:
Date:
Appendix E
C.O. 43
Background
The original plans for the police construction project did not include any upgrades to the jail proper,
nor for the kitchen area. The 30 year old Type I jail facility has been"grand fathered"by the State
Board of Corrections (B.O.C.) and is not held to all new code standards. However, the kitchen is
separate and independent of the jail proper and subject to inspection not only by the B.O.C.,but also
the Los Angeles County Health Services Department. Furthermore,the jail ceased to operate since
May 11, 1998, in order to allow for Phase II construction to begin in the south building. This
included the jail processing area (not jail proper) and afforded the jail proper to be used as a
temporary male locker room. Although the City jail is currently closed, the Police Department
entered into a inter-operational agreement with the Glendora Police Department to use their jail
facility, which we staff with our jail personnel.
The Detention Facility Specialist from the LACO Health Services Department charged with
inspection of all food processing areas for jail facilities in the county informed us that although the
plans did not call for the jail to be upgraded to current code requirements,this would not hold true
for the kitchen. The current jail kitchen was allowed to operate meeting residential grade
requirements,but since the jail was closed for more than three months,the kitchen could not reopen
unless it met current commercial grade criteria. Therefore, the professional food facilities
consultants from Laschober& Sovich were retained to review the situation along with the project
architects,WMM Associates.Drawings and specifications were drafted and approved by the LACO
Health Services Department.The single largest cost component of the kitchen is the equipment,but
value engineering by the Hazama Corporation reduced the kitchen equipment costs from $50,000
down to $39,005. However, additional demolition, plumbing, flooring, and electrical work is also
required. This equipment and additional work are listed as line items A through G on the attached
change order form.
Fiscal Impact
The additional cost of this change order, $83,959,will be funded by the Division of State Architect
(DSA) $500,000 grant award and will not impact the General Fund. A copy of C.O. 43 is attached
for your review.
•
CHANGE
ORDER# 43 Distribution to:
OWNER n FIELD
ARCHITECT n OTHER Q
CONTRACTOR n
PROJECT: Azusa Police Facility CHANGE ORDER NUMBER: 43
(name,address) 725 North Alameda Avenue
Azusa,California 91702 INITIATION DATE: 11/24/98
TO(contractor): Hazama Corporation CONTRACTOR'S PROJECT NO: CA199
1045 W.Redondo Beach Blvd.,Ste 400
Gardena,CA 90247 CONTRACT FOR: City of Azusa
CONTRACT DATE: 03/03/97
You are directed to make the following changes in this Contract:
Kitchen Remodeling
A. Indirect Cost
A Demolition at Kitchen $308.00
B Kitchen Equipment $39,005.00
C Plumbing $2,760.00
D New Tile Floor $2,780.00
E Waterproofing under tile $2,700.00
F Electrical Change $9,785.00
G Electrical Power Supply Change(Allowance) $2,500.00
Sub-Total $59,838.00
Overhead/Profit(Indirect Cost-5%) $2,991.90
Sub-Total of Indirect Cost $62,829.90
B. DIRECT COST
1.Delay Calendar Days 20 Days
2.General Condition($880/day) $17,600.00
3.Overhead/Profit(Direct Cost-15%) $2,640.00
Sub-Total of Direct Cost $20,240.00
C. TOTAL Sub-Total of Direct Cost&Indirect Cost $83,069.90
Bond(0.65%) $539.95
Insurance(0.42%) $348.89
TOTAL $83,958.75
D. CREDIT $0.00
$83,958.75
Total Amount This Change Order: $83,959.00
Not valid until signed by both the Owner and Architect.
The Original Contract Sum was $ 2,908,916.00
Net Change by previously authorized Change Orders.. .. $ 968,701.00
The Contract sum prior to this Change Order $ 3,877,617.00
The Contract Sum will be(increased)-(deerease4)-(4inskianged-)-by this Change Order $ 83,959.00
The New Contract Sum including this Change Order $ 3,961,576.00
The Contract Time will be(increased)-(4effeased)-(onshange4)by 20 Days
The Date of Substantial Completion as of the date of this Change Order therefore is 1/2/99
Authorized:
WMM Associates The City of Azusa Hazama Corporation
3731 Wilshire Boulevard Suite 670 725 North Alameda Avenue 1045 W.Redondo Beach Blvd.,Ste 400
Los Angeles,C fomia 900 0 Azusa,California 91702 Gardena,California 90247
By /GG Y. By •
Date: //...2 5- Date: lf'd-.7--- 8' Date: //�1-- `�/
LaSalle National Bank /
135 South LaSalle Street
Chicago,Illinois 60603
By:
Date:
Appendix F
C.O. 44
Background
As part of the budget saving measures at the beginning of the police construction project,the interior
jail sally port door was to be a standard hollow metal door. However, history has proven that the
sally port is subject to be a high traffic area and often subject to abuse by prisoners.Therefore, since
funds are available, it is more prudent to have a detention metal fabricator make a jail bar door
similar to that used in the former sally port. This type of jail door also requires steel door supports
for anchoring and welding.
The visitation room is another area subject to abuse by prisoners. This was the case in the former
visitation room in the presence of on duty jailers.In light of the new visitation room not being in the
direct view of jail staff, additional detention style wire mesh in front of the security glass window
would help preclude an inmate from breaking the glass and using it to hurt themselves or others.
Fiscal Impact
The additional cost of this change order, $10,801,will be funded by the Division of State Architect
(DSA) $500,000 grant award and will not impact the General Fund. A copy of C.O. 44 is attached
for your review.
•
e
CHANGE
ORDER# 44 Distribution to:
OWNER n FIELD a
ARCHITECT n OTHER
CONTRACTOR n
PROJECT: Azusa Police Facility CHANGE ORDER NUMBER: 44
(name,address) 725 North Alameda Avenue
Azusa,California 91702 INITIATION DATE: 11/24/98
TO(contractor): Hazama Corporation CONTRACTOR'S PROJECT NO: CA199
1045 W.Redondo Beach Blvd.,Ste 400
Gardena,CA 90247 CONTRACT FOR: City of Azusa
CONTRACT DATE: 03/03/97
You are directed to make the following changes in this Contract:
Revised Door#170A and Additional Wired Mesh for Window"T"
A. Indirect Cost
A Additional Wired Mesh for Window'T"at Visitation Room(F.O.B.) $673.00
B Additional Steel Grating Door#170A at Jail Sally Port(F.O.B.) $2,895.00
C Installation of A&B above $2,100.00
D Revised Hardware for Door#170A $370.00
F Installation of Door Supports $1,248.00
Sub-Total $7,286.00
Overhead/Profit(Indirect Cost-5%) $364.30
Sub-Total of Indirect Cost $7,650.30
B. DIRECT COST
1.Delay Calendar Days 3 Days
2.General Condition($880/day) $2,640.00
3.Overhead/Profit(Direct Cost-15%) $396.00
Sub-Total of Direct Cost $3,036.00
C. TOTAL Sub-Total of Direct Cost&Indirect Cost $10,686.30
Bond(0.65%) $69.46
Insurance(0.42%) $44.88
TOTAL $10,800.64
D. CREDIT $0.00
$10,800.64
Total Amount This Change Order: $10,801.00
Not valid until signed by both the Owner and Architect.
The Original Contract Sum was $ 2,908,916.00
Net Change by previously authorized Change Orders $ 1,052,660.00
The Contract sum prior to this Change Order $ 3,961,576.00
The Contract Sum will be(increased)-(4JesFeasec13-funshaaged-)-by this Change Order $ 10,801.00
The New Contract Sum including this Change Order . . $ 3,972,377.00
The Contract Time will be(increased)-(41eoreased)-(-unshatiged3 by 3 Days
The Date of Substantial Completion as of the date of this Change Order therefore is 1/5/99
Authorized:
WMM Associates The City of Azusa Hazama Corporation
3731 Wilshire Boulevard Suite 670 725 North Alameda Avenue 1(.145 W.Redondo Beach Blvd.,Ste 400
Los Angeles,Cyfomia 90010Azusa,California 91702 Gardena,California 90247
a • =C•
By:����� 1-37-- ------ /ca 5-2'
BY
•
Date:
N-S.5•-43 Date: /X'a., - 9,K Date: 7 / 6
LaSalle National Bank
135 South LaSalle Street
Chicago,Illinois 60603
By.
Date:
Appendix G
C.O. 45
Background
The original construction drawings were designed to build a one hour rated fire escape corridor
tunnel system and a two hour occupancy separation at the jail processing area. These drawings were
reviewed by the City plan checker, the State Fire Marshall, and Los Angeles County Fire
Department,with their required changes being addressed in previous change orders.However,these
plan check reviews are only one aspect of the process and the project is continually subject to field
inspections. During one such field inspection by the City Building Department, it was discovered
that approximately two dozen additional fire dampers would be required in the south building to
meet current code requirements. Unfortunately, in addition to the additional fire dampers, several
other trades (electrical, framing, drywall, fire caulking and mechanical) would be impacted with
additional work.The general contractor,the Hazama Corporation,estimated the cost for such work
between $50,000 to $60,000.
To avoid this expense, the project team (Police Department, architects, and general contractor)
worked with the City Building Department to develop a less costly solution. Moreover,the existing
conditions prohibited the one hour corridor to be built per the plans. That is,the structural members
above the ceiling,existing duct work, and minimum ceiling height needed in the corridor could not
be accomplished with the tunnel system. These conditions were not known until the drywall and
plaster ceiling was removed. Therefore, to achieve the required fire rating in the corridor, the
corridor was rated from the concrete slab up to the roof(line items A through E on the attached
change order [C.O.] form).
Also, the two hour rating at the perimeter of the jail processing area was relocated to the existing
masonry wall at the briefing room. This revision required the battery charger cabinet in the briefing
room to be upgraded to achieve a two fire rating,fire rated doors on a magnetic hold open device to
be installed at the interior briefing doorway and corridor stairwell,and a 30"high block wall parapet
to be built above the jail to separate it from the rest of the building. Additional roofing and sheet
metal flashing is also necessary in this new parapet area.These two hour occupancy separation costs
are listed as line items F through J on the attached change order form.
Fiscal Impact
The additional cost of this change order, $35,479,will be funded by the Division of State Architect
(DSA) $500,000 grant award and will not impact the General Fund. A copy of C.O. 45 is attached
for your review.
CHANGE
ORDER# 45 Distribution to:
OWNER n FIELD Q
ARCHITECT n OTHER LI
CONTRACTOR n
PROJECT: Azusa Police Facility CHANGE ORDER NUMBER: 45
(name,address) 725 North Alameda Avenue
Azusa,California 91702 INITIATION DATE: 11/24/98
TO(contractor): Hazama Corporation CONTRACTOR'S PROJECT NO: CA199
1045 W.Redondo Beach Blvd.,Ste 400
Gardena,CA 90247 CONTRACT FOR: City of Azusa
CONTRACT DATE: 03/03/97
You are directed to make the following changes in this Contract:
Modifications for 1-Hr.Corridor and 2-Hr.Occupancy Separation Relocation
A. Indirect Cost
A Metal Studs/Drywall Changes(Allowance) $7,000.00
B Existing HVAC Ducts Modifications(Allowance) $3,500.00
C New Fire Dampers Modification ($604.00)
D 2x Blocking requested as required $898.71
E Electrical Modification(Allowance) $1,500.00
F Cabinet Modification at new 2Hr.Wall. $1,157.00
G Door&Frame Modifications $2,737.50
H 2-Hr CMU Parapet on roof $2,977.00
I Roofing Modification(Allowance) $1,500.00
J Sheetmetal Modification(Allowance) $1,200.00
Sub-Total $21,866.21
Overhead/Profit(Indirect Cost-5%) $1,093.31
Sub-Total of Indirect Cost $22,959.52
B. DIRECT COST
1.Delay Calendar Days 12 Days
2.General Condition($880/day) $10,560.00
3.Overhead/Profit(Direct Cost-15%) $1,584.00
Sub-Total of Direct Cost $12,144.00
C. TOTAL Sub-Total of Direct Cost&Indirect Cost $35,103.52
Bond(0.65%) $228.17
Insurance(0.42%) $147.43
TOTAL $35,479.13
D. CREDIT $0.00
$35,479.13
. Total Amount This Change Order: $35,479.00
Not valid until signed by both the Owner and Architect.
The Original Contract Sum was $ 2,908,916.00
Net Change by previously authorized Change Orders $ 1,063,461.00
The Contract sum prior to this Change Order $ 3,972,377.00
The Contract Sum will be(increased)-(deereased)-funehanged-)-by this Change Order $ 35,479.00
The New Contract Sum including this Change Order $ 4,007,856.00
The Contract Time will be(increased)-(deffeased-)-Eunehenged.)by 12 Days
The Date of Substantial Completion as of the date of this Change Order therefore is 1/17/99
Authorized:
WMM Associates The City of Azusa Hazama Corporation
3731 Wilshire Boulevard Suite 670 725 North Alameda Avenue 1045 W.Redondo Beach Blvd.,Ste 4660 . .
.�(
Los Angeles,Cali fnia 90010 Azusa,California 91702 G d a,California 9024
By: X By: /2oi-z
ii 2�— r� 76'
•
Date: // �r 70 Date: /�� /
LaSalle National Bank
135 South LaSalle Street
Chicago,Illinois 60603
By:
Date:
Appendix H
C.O. 46
Background
Prior to the beginning of the construction project, police motorcycles were parked on concrete
paving. However,when all emergency vehicles had to be moved to the north parking area of Phase
I, so Phase II construction could begin, we realized that the kick stands of the police motorcycles
were damaging the asphalt paving on warm days. We have placed small wood boards under the
motorcycle's kick stands for the interim, but recognize the problem will continue in Phase II. This
is due to the fact that the location where the motorcycles used to park has been reduced in size
because of the remodeling of the storage/garage area. However,the addition of an approximate 150
square foot pad of concrete outside the briefing room and under the archway, resolves the parking
problem.The concrete and necessary compaction of the sub-grade outside the briefing room will cost
$698.75 (line items A and B on the attached change order [C.O.] form).
In order to comply with the American's with Disabilities Act (ADA), the elevation difference
between the west entry and the corridor has to be brought into compliance. This is the former jail
entrance area, but now serves as a main entry from the in-service police parking lot. After careful
review, the architect of record (WMM Associates) found the most cost effective solution was to
apply quarry tile to the entry landing. However,the landing area had to be chipped by hand,receive
an underlayment, and an approximate 50 square foot area of the slab on grade was demolished and
replaced to match the necessary elevation. The total cost for this additional work is $2,272 and is
listed as line items C and D on the attached C.O.form.Also,the concrete pad above the underground
gasoline storage tank(UST) had to be removed to upgrade our UST to meet current standards and
required replacement.The cost for this 300 square foot, 8"thick concrete,with additional rebar was
$2,700 and is listed as line item E on the attached C.O. form.
Fiscal Impact
The additional cost of this change order, $6,018, will be funded by the Division of State Architect
(DSA) $500,000 grant award and will not impact the General Fund. A copy of C.O. 46 is attached
for your review.
CHANGE
ORDER# 46 Distribution to:
OWNER n FIELD
ARCHITECT n OTHER
CONTRACTOR n
PROJECT: Azusa Police Facility CHANGE ORDER NUMBER: 46
(name,address) 725 North Alameda Avenue
Azusa,California 91702 INITIATION DATE: 11/24/98
TO(contractor): Hazama Corporation CONTRACTOR'S PROJECT NO: CA199
1045 W.Redondo Beach Blvd.,Ste 400
Gardena,CA 90247 CONTRACT FOR: City of Azusa
CONTRACT DATE: 03/03/97
You are directed to make the following changes in this Contract:
Miscellaneous Concrete Works
A. Indirect Cost
A Additional concrete paving at outside of the Briefing Room $520.00
B Additional concrete paving at outside of the Briefing Room-Compaction $178.75
C Additional tile flooring at west entry to Corridor#180 due to existing floor condition $1,522.00
D Additional tile flooring at west entry to Corridor#180 due to existing floor condition-Tile work $750.00
E Additional concrete finish at Gasoline Tank $2,700.00
Sub-Total $5,670.75
Overhead/Profit(Indirect Cost-5%) $283.54
Sub-Total of Indirect Cost $5,954.29
B. DIRECT COST
1.Delay Calendar Days 0 Days
2.General Condition($880 I day) $0.00
3.Overhead/Profit(Direct Cost-15%) _ _ _ $0.00
Sub-Total of Direct Cost $0.00
C. TOTAL Sub-Total of Direct Cost&Indirect Cost $5,954.29
Bond(0.65%) $38.70
Insurance(0.42%) $25.01
TOTAL $6,018.00
D. CREDIT $0.00
$6,018.00
Total Amount This Change Order: $6,018.00
Not valid until signed by both the Owner and Architect.
The Original Contract Sum was $ 2,908,916.00
Net Change by previously authorized Change Orders $ 1,098,940.00
The Contract sum prior to this Change Order $ 4,007,856.00
The Contract Sum will be(increased)-(-desreased)-(u4Ishaoge4)-by this Change Order $ 6,018.00
The New Contract Sum including this Change Order $ 4,013,874.00
The Contract Time will be (unchanged)by 0 Days
The Date of Substantial Completion as of the date of this Change Order therefore is 1/17/99
Authorized:
WMM Associates The City of Azusa Hazama Corporation
3731 Wilshire Boulevard Suite 670 725 North Alameda Avenue 1045 W.Redondo Beach Blvd.,Ste 400
Los Angeles,Cal.�miaa990 1 Azusa,California 91702 Gardena,California 90247
B / �� By: � "es?) By:
Date: //4-X.'—fi Date: /t' ,t�9' Date: // 9t
LaSalle National Bank
135 South LaSalle Street
Chicago,Illinois 60603
By:
Date:
Appendix I
C.O. 47
Background
The four heating and air conditioning (HVAC) units that sit on the north building have duct work
that crosses over the seismic separation(building separation)and onto the central building required
additional flexible material according to the resident inspector. This flexible material resembles an
accordion and was already in place where the duct work connects to the actual HVAC units.
However, the resident inspector said that in his experience when buildings move independently
during an earthquake as our three buildings are designed,that it is an appropriate safeguard to have
additional flexible material in the duct work above the seismic separations. Moreover,it may prove
critical when this duct supplies the necessary cooling to public safety radio equipment,as is the case
in this situation. Therefore, an additional $6,092 is necessary to accomplish this safeguard, which
is listed as line items A and B on the attached change order(C.O.) form.
The approximate 2-3 inch gap between the three buildings comprising the police complex are
referred to as seismic separations and were scheduled to receive a neoprene type material as filler
at all areas visible to the street. However, this material was less than aesthetically pleasing.
Therefore,in order to upgrade to a sheet metal material that has a better appearance and to cover the
gaps visible to employees and the public inside the police complex,an additional$4,150 is necessary
(line item C on the attached C.O. form). This sheet metal approach is also consistent with other
essential services buildings.
Fiscal Impact
The additional cost of this change order, $11,081,will be funded by the Division of State Architect
(DSA) $500,000 grant award and will not impact the General Fund. A copy of C.O. 47 is attached
for your review.
CHANGE
ORDER# 47 Distribution to:
OWNER n FIELD
ARCHITECT OTHER
CONTRACTOR
PROJECT: Azusa Police Facility CHANGE ORDER NUMBER: 47
(name,address) 725 North Alameda Avenue
Azusa,California 91702 INITIATION DATE: 11/24/98
TO(contractor): Hazama Corporation CONTRACTOR'S PROJECT NO: CA199
1045 W.Redondo Beach Blvd.,Ste 400
Gardena,CA 90247 CONTRACT FOR: City of Azusa
CONTRACT DATE: 03/03/97
You are directed to make the following changes in this Contract:
Modification of Seismic Separations
A. Indirect Cost
A Modification of ducts above the seismic separations $5,900.00
B Additional duct supports for above $392.00
C Modification/Addition of Building seismic separations $4,150.00
Sub-Total $10,442.00
Overhead/Profit(Indirect Cost-5%) $522.10
Sub-Total of Indirect Cost $10,964.10
B. DIRECT COST
1.Delay Calendar Days 0 Days
2.General Condition($880/day) $0.00
3.Overhead/Profit(Direct Cost-15%) $0.00
Sub-Total of Direct Cost $0.00
C. TOTAL Sub-Total of Direct Cost&Indirect Cost $10,964.10
Bond(0.65%) $71.27
Insurance(0.42%) $46.05
TOTAL $11,081.42
D. CREDIT $0.00
$11,081.42
Total Amount This Change Order: $11,081.00
Not valid until signed by both the Owner and Architect.
The Original Contract Sum was $ 2,908,916.00
Net Change by previously authorized Change Orders $ 1,104,958.00
The Contract sum prior to this Change Order $ 4,013,874.00
The Contract Sum will be(increased)-(ilesr-ease4)-(-unshanged)-by this Change Order $ 11,081.00
The New Contract Sum including this Change Order $ 4,024,955.00
The Contract Time will be (unchanged)by 0 Days
The Date of Substantial Completion as of the date of this Change Order therefore is 1/17/99
Authorized:
WMM Associates The City of Azusa Hazama Corporation
3731 Wilshire Boulevard Suite 670 725 North Alameda Avenue 1045 W.Redondo Beach Blvd.,Ste 400
Los Angeles,C ornia 90010 Azusa,California 91702 Gardena, alifomia 90247 • . •
l �� •
BY. • BY: irairi /- ''a BY:
Date: /1—2 Date: //,-.‘91J-- Date: /0S-17,,_
LaSalle National Bank
135 South LaSalle Street
Chicago,Illinois 60603
By:
Date:
Appendix J
C.O. 48
Background
Seven existing interior doors were scheduled to be reused in the police construction project,but were
inconsistent in appearance and hardware.Therefore,in order to have all interior doors and hardware
have the same consistent professional appearance and functionality,they were replaced. Two other
doors were upgraded with electronic strikes to accommodate the card access system,several window
frames were upgraded to a 45 minute fire rating,and a temporary locker room door was installed at
the back of the interim jail locker room.A mechanical lock on the Santa Fe Ave.pedestrian gate and
an upgrade of the jail lobby storefront hardware was also added.A$3,163 credit was included in this
change order due to value engineering efforts on behalf of the Police Department on other doors in
Phase I.
Fiscal Impact
The additional cost of this change order, $10,801,will be funded by the Division of State Architect
(DSA) $500,000 grant award and will not impact the General Fund. A copy of C.O. 48 is attached
for your review.
CHANGE
ORDER# 48 Distribution to
OWNER FIELD
ARCHITECT n OTHER
CONTRACTOR
PROJECT: Azusa Police Facility CHANGE ORDER NUMBER: 48
(name,address) 725 North Alameda Avenue
Azusa,California 91702 INITIATION DATE: 11/24/98
TO(contractor): Hazama Corporation CONTRACTOR'S PROJECT NO: CA199
1045 W.Redondo Beach Blvd.,Ste 400
Gardena,CA 90247 CONTRACT FOR: City of Azusa
CONTRACT DATE: 03/03/97
You are directed to make the following changes in this Contract:
Modification of Door and Hardware
A. Indirect Cost
A Modification/Addition of Door and Hardware $9,173.00
(See Attachment)
Sub-Total $9,173.00
Overhead/Profit(Indirect Cost-5%) $458.65
Sub-Total of Indirect Cost $9,631.65
B. DIRECT COST
1.Delay Calendar Days 0 Days
2.General Condition($880/day) $0.00
3.Overhead/Profit(Direct Cost-15%) $0.00
Sub-Total of Direct Cost $0.00
C. TOTAL Sub-Total of Direct Cost&Indirect Cost $9,631.65
Bond(0.65%) $62.61
Insurance(0.42%) _ $40.45
TOTAL $9,734.71
D. CREDIT $0.00
$9,734.71
Total Amount This Change Order: $9,735.00
Not valid until signed by both the Owner and Architect.
The Original Contract Sum was $ 2,908,916.00
Net Change by previously authorized Change Orders $ 1,116,039.00
The Contract sum prior to this Change Order $ 4,024,955.00
The Contract Sum will be(increased)-(desreasek14-funshange4)-by this Change Order $ 9,735.00
The New Contract Sum including this Change Order $ 4,034,690.00
The Contract Time will be (unchanged)by 0 Days
The Date of Substantial Completion as of the date of this Change Order therefore is 1/17/99
Authorized:
WMM Associates The City of Azusa Hazama Corporation
3731 Wilshire Boulevard Suite 670 725 North Alameda Avenue 1045 W.Redondo Beach Blvd.,Ste 400
Los Angeles,C.f.'omia 900:/ Azusa,California 91702 Gardena,California 90247
ff
By: ��� % BY: BY a
•
Date: //—2S' �� Date: //-ar 5y Date: //Z ya
LaSalle National Bank
135 South LaSalle Street
Chicago,Illinois 60603
By:
Date:
Appendix K
C.O. 49
Background
The ceiling in the main lobby has a one hour fire rating, but has 21 penetrations for non-fire rated
fixtures. The resident inspector required that either the fixtures have the same rating or that another
construction method around the penetrations be used. However, the 21 fixtures listed in the
specifications were already on the job site, and the cost to return them for fire rated fixtures along
with the long lead time made this solution cost prohibitive. Therefore, approved fire rated boxes
were built and installed above each penetration. Although the original design has been acceptable
in other essential service facilities, the resident inspector recognized by the Division of State
Architect required this additional safeguard, and in order not to jeopardize possible grant funding,
his recommendations were strictly followed.
Fiscal Impact
The additional cost of this change order, $10,000,will be funded by the Division of State Architect
(DSA) $500,000 grant award and will not impact the General Fund. A copy of C.O. 49 is attached
for your review.
CHANGE
ORDER# 49 Distribution to:
OWNER n FIELD
ARCHITECT n OTHEREl
CONTRACTOR n
PROJECT: Azusa Police Facility CHANGE ORDER NUMBER: 49
(name,address) 725 North Alameda Avenue
Azusa,California 91702 INITIATION DATE: 11/24/98
TO(contractor): Hazama Corporation CONTRACTOR'S PROJECT NO: CA199
1045 W.Redondo Beach Blvd.,Ste 400
Gardena,CA 90247 CONTRACT FOR: City of Azusa
CONTRACT DATE: 03/03/97
You are directed to make the following changes in this Contract:
Additional Lobby Ceiling works
A. Indirect Cost
A Additional Metal Studs and Drywall $12,500.50
B Additional Ceiling Tiles for light fixtures $389.00
Sub-Total $12,889.50
Overhead I Profit(Indirect Cost-5%) $644.48
Sub-Total of Indirect Cost $13,533.98
B. DIRECT COST
1.Delay Calendar Days 0 Days
2.General Condition($880/day) $0.00
3.Overhead/Profit(Direct Cost-15%) _ $0.00
Sub-Total of Direct Cost $0.00
C. TOTAL Sub-Total of Direct Cost&Indirect Cost $13,533.98
Bond(0.65%) $87.97
Insurance(0.42%) $56.84
TOTAL $13,678.79
D. CREDIT $0.00
$13,678.79
Total Amount This Change Order: $10,000.00
Not valid until signed by both the Owner and Architect.
The Original Contract Sum was $ 2,908,916.00
Net Change by previously authorized Change Orders $ 1,125,774.00
The Contract sum prior to this Change Order $ 4,034,690.00
The Contract Sum will be(increased)-(-Elesfease4)-(unshange4)-by this Change Order $ 10,000.00
The New Contract Sum including this Change Order $ 4,044,690.00
The Contract Time will be (unchanged)by 0 Days
The Date of Substantial Completion as of the date of this Change Order therefore is 1/17/99
Authorized:
WMM Associates The City of Azusa Hazama Corporation
3731 Wilshire Boulevard Suite 670 725 North Alameda Avenue 1045 W.Redondo Beach Blvd.,Ste 400 =M
Los Angeles,Car mta 90 1 Azusa,California 91702 Gard alifornia 90247 •
•
By:i mss/r4� • By: �/�.� low BY
//4.Date: � 2 -9 /
Date: l— Date: ///,�s/�8
.
LaSalle National Bank J
135 South LaSalle Street
Chicago,Illinois 60603
By:
Date: