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Home My WebLink AboutL- 3 Change order #11 for Police Facility Additon and Ateration .1:••••••••••••••. 41111 The City of Azusa f ./t/P00 Police Department John Broderick, Chief of Police AGENDA ITEM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JOHN BRODERICK, CHIEF OF POLICE4C346-kl VIA: JOE HSU, INTERIM CITY ADMINISTRATOR ' DATE: JANUARY 20, 1997 SUBJECT: CHANGE ORDER#11 FOR POLICE FACILITY ADDITION AND ALTERATION PROJECT Background As it has aged over the years, the old police station has developed a growing need for major maintenance. Nevertheless, two years ago, in an effort to minimize cash outlay for the City General Fund, the Police Department drastically pared down the scope of the base bid for the remodeling project. However, sufficient funds do exist within the amount that LaSalle Bank provided, to address major maintenance problems and, in the long run, save money for the City. This report recommends that Council approve Change Order#11 authorizing the general contractor to renovate the sub-grade and install and stripe new paving following the removal of the temporary office trailers at the rear of the station. Findings As Council is aware, the old police station has been a serious maintenance headache for several years. For example, the various additions have compromised the integrity of the roof seal; and the old boiler heating and ventilating system is inefficient, costly to operate and can only be maintained by its manufacturer. The case in point is the 27-year-old aggregate sub-grade and asphaltic concrete paving under and adjacent to the temporary office trailers in the rear parking lot. This main police parking lot immediately west of the old building is in extremely poor condition and has accommodated the office trailer for over 11 years. At the conclusion of the construction, this trailer will be removed and turned over to the City purchasing department for surplus disposal. Removing it will undoubtedly leave additional damage; also, the sub-grade is inadequate and the paving will continue to deteriorate. Thus, for some time, staff has been of the Phone#(626)812-3200 • 725 North Alameda Avenue,Azusa, California 91702-2504 • FAX#(626)812-9 08 Honorable Mayor&Members of the City Council January 14, 1998 Page 2 opinion that, if the City could afford it, a long-term solution that would result in an overall cost savings for the City, would be to renovate the sub-grade and replace the paving with new asphalt paving. However, in an effort to minimize cash outlay for the City General Fund, the Police Department was not in a position to include this two years ago in the scope of the base bid for the remodeling project. Now that we are approximately half-way through the project, it is evident that it would be prudent to allot to this work some of the contingency funds that do exist within the amount that LaSalle Bank provided for the City. Staff will note the appropriate entries on the cost/budget spreadsheet that we distribute to Council every month. This action will not cause an increase in the City's semi-annual payment to LaSalle. Recommendation Staff recommends that Council approve Change Order#11 in the amount of$27,279 authorizing the general contractor to renovate the sub-grade and install and stripe new paving following the removal of the temporary office trailers at the rear of the police station, pending the approval of LaSalle National Bank. Sam Gonzalez, Lt., for John Broderick, Chief of Police CHANGE ORDER# ii Distribution to: OWNER n FIELD ARCHITECT j OTHER CONTRACTOR PROJECT: Azusa Police Facility CHANGE ORDER NUMBER: 11 (name,address) 725 North Alameda Avenue Azusa,California 91702 INITIATION DATE: 1/13/98 TO(contractor): Hazama Corporation CONTRACTOR'S PROJECT NO: CA199 1045 W.Redondo Beach Blvd.,Ste 400 Gardena,CA 90247 CONTRACT FOR: City of Azusa CONTRACT DATE: 3/3/97 You are directed to make the following changes in this Contract A/C Re-paving at Parking Area between South Building and Existing Gym. A. Indirect Cost Demolish existing A/C Paving and Grade to the original subgrade, work done by Pokrajac Construction. $13,137.00 A/C Paving, work done by J.B.S. Engineering Co. $10,640.00 Sub-Total $23,777.00 Overhead/Profit(Indirect Cost- 5%) $1,188.85 Sub-Total of Indirect Cost $24,965.85 B. DIRECT COST 1. Delay Calendar Days 2 Days 3 days without GC 2.General Condition($880/day) $1,760.00 3. Overhead/Profit(Direct Cost- 15%) $264.00 Sub-Total of Direct Cost $2,024.00 C. TOTAL Sub-Total of Direct Cost&Indirect Cost $26,989.85 Bond(0.65%) $175.43 Insurance(0.42%) $113.36 TOTAL $27,278.64 TotalAmount This Change Oiler: $27,279.00 Not valid until signed by both the Owner and Architect. The Original Contract Sum was. $ 2,908,916.00 Net Change by previously authorized Change Orders $ 382,009.00 The Contract sum prior to this Change Order $ 3,290,925.00 The Contract Sum will be-(increased) by this Change Order $ 27,279.00 The New Contract Sum including this Change Order $ 3,318,204.00 The Contract Time will be(increased) by 5 days The Date of Substantial Completion as of the date of this Change Order therefore is 8/19/98 Authorized: WHIM Associates The City of Azusa Hazama Corporation 3731 Wilshire Boulevard Suite 670 725 North Alameda Avenue 1045 W.Redondo Beach Blvd.,Ste 400 Los Angeles,California 90010 Azusa,California 91702 Gardena,California 90247 By: By: By. Date: Date: Date: LaSalle National Bank 135 South LaSalle Street Chicago,Illinois 60603 By. Date: