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HomeMy WebLinkAboutE-1 - Minutes Regular Meeting, January 21, 2020CITY OF AZUSA MINUTES OF THE CITY COUNCIL, THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY, THE PUBLIC FINANCING AUTHORITY REGULAR MEETING TUESDAY, JANUARY 21, 2020 – 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. Mayor Rocha called the meeting to order at 6:30 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: CARRILLO ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Gonzalez, City Attorney Hull, Chief of Police Bertelsen, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia. PUBLIC COMMENT None given. CLOSED SESSION The City Council recessed to closed session at 6:30 P.M. to discuss the following: 1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government Code, Section 54956.8. City Negotiators: Sergio Gonzalez, City Manager Property Address: 890 The Promenade Negotiating Parties: Los Angeles County Metropolitan Transportation Authority Under Negotiation: Price and Terms for Lease 2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government Code, Section 54956.8. City Negotiators: Sergio Gonzalez, City Manager Property Address: APNs 8625-005-026, 027, 022 and 053. Negotiating Parties: Bill Holman, Rosedale Land Partners II, LLC Under Negotiation: Price and Terms 3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government Code, Section 54956.8. City Negotiators: Sergio Gonzalez, City Manager Property Address: 736 and 740 N. Angeleno Ave. APNs 8608-021-901, 902. Negotiating Parties: San Gabriel Valley Habitat for Humanity Under Negotiation: Price and Terms for Sale REGULAR SESSION Mayor Rocha called the meeting to order at 7:30 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, ROCHA ABSENT: COUNCILMEMBERS: CARRILLO CONSENT ITEM E-1 APPROVED CITY COUNCIL 2/3/2020 ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Gonzalez, City Attorney Hull, Chief of Police Bertelsen, Director of Administrative Services Johnson, Director of Economic and Community Development Marquez, Director of Community Resources Carpenter, Director of Information Technology and Library Services Graf, Director of Utilities Robledo, Director of Public Works/City Engineer Delgadillo, Planning Manager Munoz, Budget Administrator Lam, Building Official Meyers, Utilities Communication & Environmental Programs Specialist Sagun, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia. The Pledge of Allegiance was led by Mr. Greg Ahern. The invocation was given by Reverend Kristina Collins, Sanctuary for Spiritual Living. CLOSED SESSION REPORT The City Council reconvened at 7:30 P.M.; City Attorney Hull announced that there was no reportable action. PUBLIC COMMENT Ms. Diana Reyes Williams announced a candidate’s forum on January 29 in the auditorium and on February 20 at the Women’s Club; reminded everyone that election voting will begin on February 22; encouraged voters to consider voting yes on Measure Z; and announced her candidacy for Azusa City Council. Mr. Joe Guarrera announced that he is now the Chairman of the Sister City Committee. Azusa Chamber of Commerce invited everyone to a candidate’s forum on January 29; encouraged everyone to exercise their right to vote; and announced that the Chamber of Commerce supports Measure Z. Donation checks were presented to Pathfinder Ministries and St. Francis of Rome. REPORTS, UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL 1. Update on the Mix-Use Project on the corner of Foothill Blvd. and Azusa Ave. “The Orchard” Mr. Jason Tolleson, Serrano Development Group, provided a construction update on “The Orchard” project stating that off-site electrical and grading has commenced; excavation is ongoing; construction is estimated to be completed at the end of 2021. In response to questions posed by the Council, Mr. Tolleson stated that the next milestone is concrete which should take place in February; and the Laemmle Theatre will still be a part of the project and their lease is being finalized. Mayor Pro-Tem Alvarez thanked Mr. Tolleson for their update and expressed interest in taking a tour of the construction site. Councilmember Macias wished everyone a Happy New Year; stated that he took a tour of the Block 36 site and thanked Mr. Tolleson for the update. Councilmember Gonzales wished everyone a Happy New Year; thanked the Public Works Department for their assistance with the commercial project on Vernon Avenue and 10th Street; and requested that Staff reach out to County Officials regarding options for the Atlantis Gardens property. Mayor Rocha congratulated the Helping Hand for 50 years of dedicated service to the community; thanked the Chamber of Commerce for hosting the 21st annual food drive; announced that military care packages were mailed and shared photos received from Iraq; provided information about the Pathfinders Ministries Toy Distribution took place and thanked everyone for their donations; inquired about the clean-up of the bus stops located on Foothill Boulevard and San Gabriel Avenue; he read a newspaper article regarding a Supreme Court ruling on homelessness out loud and inquired about the impacts to the City because of the availability of the Winter Shelter Program; he announced the following events: January 25 – Gardening Workshop at Memorial Park, January 25 – an STI and HIV Seminar at Valleydale Park, and January 28 – State of the City at the Civic Auditorium. SCHEDULED ITEMS PUBLIC HEARING – ADOPTION OF UPDATED CITYWIDE SCHEDULE OF FEES AND CHARGES Budget Administrator Lam presented the Schedule of Fees and Charges for review and approval; the Consumer Price Index (CPI) inflation adjustment is 3%; fees were adjusted by 3% with the exception of external agencies fees; Staff is requesting approval of 12 new fees, 18 fees which are higher than the 3% CPI adjustment, and the removal of 1 fee. PAGE TWO – 1/21/2020 Mayor Rocha declared the hearing open. City Clerk Cornejo read the affidavit of proof of publication published on January 11, 2020, in the San Gabriel Valley Tribune. Public Comment None. Staff responded to questions posed by the Council, stating that the proposed rental fees for Memorial Park were increased because there is a higher demand and also more amenities than other rental locations. Discussion ensued regarding justification for the $35 fee for rentals at Memorial Park. At the request of the Council, a correction will be made to Page 23, Item 40 to remove the Picnic Shelter Application Rental language as it is listed in the wrong section; the Los Angeles County ambulance fees will be listed on page 26 of the fee schedule; and a correction will be made to Page 35, Item 31 to remove Picnic Shelter Application Rental language as it is listed in the wrong section. In response to questions posed by the Council, City Staff stated that parking enforcement staff uses their discretion whether or not to issue a citation; the City does not have a business license specific to street vendors and the fee to obtain a business license is $60; and vendor fees are based on market rate and vary depending on the size and scope of the event. Moved by Councilmember Gonzales, seconded by Mayor Pro-Tem Alvarez and carried by the following vote of the Council to close the Public Hearing. AYES: COUNCILMEMBERS: GONZALES, MACIAS, ROCHA NOES: COUNCILMEMBERS: ALVAREZ ABSENT: COUNCILMEMBERS: CARRILLO Councilmember Gonzales offered Resolution No. 2020-C01 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING AND ADOPTING A REVISED SCHEDULE OF FEES AND CHARGES FOR VARIOUS MUNICIPAL ACTIVITIES AND SERVICES Moved by Councilmember Gonzales, seconded by Councilmember Macias, and carried by the following vote of the Council to adopt Resolution No. 2020-C01 approving and adopting various municipal activities and services to be effective on January 21, 2020. AYES: COUNCILMEMBERS: GONZALES, MACIAS, ROCHA NOES: COUNCILMEMBERS: ALVAREZ ABSENT: COUNCILMEMBERS: CARRILLO Councilmember Gonzales offered Resolution No. 2020-C02 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING AND ADOPTING A REVISED SCHEDULE FOR CERTAIN DEVELOPMENT PROJECT FEES AND SERVICE CHARGES Moved by Councilmember Gonzales, seconded by Councilmember Macias, and carried by the following vote of the Council to adopt Resolution No. 2020-C02 approving and adopting development project service fees, to be effective 60 days from January 21, 2020 (March 21, 2020). ORDINANCE AMENDING CHAPTER 14 OF THE AZUSA MUNICIPAL CODE ADDING ARTICLE XVIII, CONSTRUCTION AND DEMOLITION WASTE RECYCLING AND DIVERSION Building Official Meyers presented the item stating that the proposed amendment to the Azusa Municipal Code would add a section called Construction and Demolition Waste Recycling and Diversion; the State of California has mandated that 65% of demolition and new construction debris be recycled; a Construction Waste Management Plan (CWMP) is required to be submitted with building or demolition permits; Staff is proposing a new administrative fee to cover the costs of reviewing and verifying performance of the CWMP; and fees are based on the construction and project size. In response to questions posed by the Council, he stated that applicants and developers have the option to self-haul or use Athens to recycle construction and demolition materials. PAGE THREE – 1/21/2020 Councilmember Gonzales offered Proposed Ordinance No. 2020-01 entitled: ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AMENDING CHAPTER 14 OF THE CITY OF AZUSA MUNICIPAL CODE, ADDING ARTICLE XVIII, CONSTRUCTION AND DEMOLITION WASTE RECYCLING AND DIVERSION Moved by Councilmember Gonzales, seconded by Mayor Pro-Tem Alvarez and carried by the following vote of the Council to waive further reading, read by title only, and introduce Ordinance No. 2020-01. AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: CARRILLO FOLLOW-UP TO FISCAL SUSTAINABILITY ASSESSMENT City Manager Gonzalez introduced the item stating that the presentation is focused on the annual operating budget and addressing the structural budget deficit; specific direction is not being requested at this time; potential reductions should be taken into consideration as the next year’s budget preparation begins; Staff is requesting the Council’s philosophy on how to address the reduction of expenditures. Director of Administrative Services Johnson presented the Staff Report stating that the projected structural budget deficit ranges from $1.3 - $2.7 million annually over the next five years; the Council approved the placement of a ¾¢ sales tax measure on the March 2020 ballot; should that measure not pass, Staff may need to seek ways to cut costs; Staff identified an estimated $3.5 million in potential reductions which would not normally be recommended; and the list of reductions should serve as guidance for the FY 2020/21 operating budget. City Manager Gonzalez added that Staff is only examining the General Fund at this time; a budget reduction of 6% will result in a reduction in staffing; and it is necessary to examine which services the City is willing to forego in order to make up the budget cuts. In response to questions posed by the Council, City Manager Gonzalez stated that each Department Head was tasked with identifying a 10% budget reduction; should Measure Z not be approved by the voters, the City would be required to either reduce reserves, identify other revenues, or make cuts; and the new Council will be making the final budget decisions. Discussion ensued regarding the potential reductions in costs. Ms. Elizabeth Ramirez provided information regarding Measure Z and upcoming informational events. City Manager Gonzalez stated that the Yes on Measure Z Committee was formed by community members and not by the City; and committee members are not city employees. CONSENT CALENDAR: Moved by Councilmember Macias, seconded by Mayor Pro-Tem Alvarez and carried by the following vote of the Council, to approve Consent Calendar Items E-1 to E-10, with the exception of Item E-5 which was handled under the Special Call portion of the agenda. AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: CARRILLO 1. The minutes of the Regular Meeting of December 16, 2019 were approved as written. 2. Resolution No. 2020-C03 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 3. The Human Resources Action Items, in accordance with the City of Azusa Civil Service Rules Section 5.75 and applicable Memorandum of Understanding(s), were approved as follows: Merit Increase and/or Regular Appointment: S. Smith, A. Qadeer, T. Rivera, R. Nodarse, A. Juarez, A. Gomez, T. Benson, R. Gardea, J. M. Munoz, B. Munoz New Appointments: J. Alvarenga-Rodriguez, D. Del Rosario, M. Ruiz, K. Romo Flex Staffing Promotion: R. Nodarse Promotions: B. Parra, L. Ferrari, J. Landa, S. Spahr, II Class Specification Revision: Assistant Director of Public Works Separation/Retirements: R. Cabildo, Thuy (Judy) Tran, Luis Velasquez, Jr., Raymond Hernandez 4. A grant award from the California State Library was accepted; necessary budget amendments were approved; and the current fiscal year budget was adjusted accordingly. PAGE FOUR – 1/21/2020 5. Special Call. 6. The City Treasurer’s Report of Cash and Investment Balances for the month of November 2019 was received, reviewed, and filed. 7. A maintenance agreement with Motorola Solutions for all current software programs for the period of December 1, 2019 through November 30, 2020 was approved in the amount of $79,262.54; and the City Manager was authorized to execute the maintenance agreement on behalf of the City. 8. The Janitorial Services Specifications were approved; and Staff was authorized to solicit bids for city-wide janitorial services. 9. Staff was authorized to solicit a Request for Proposals to provide professional engineering services for the development of a Local Roadway Safety Plan, SSARPL-5112(021). 10. The request from the Azusa Chamber of Commerce to waive Azusa Auditorium use fees was approved. SPECIAL CALL PURCHASE ORDERS ISSUED IN DECEMBER 2019 WITH CONTRACT AGREEMENTS EXECUTED BY THE CITY MANAGER City Manager Gonzalez responded to questions posed by the Council stating that the purchase order was in regards to a consultant agreement to assist with the completion of required reports for Prop A and Prop C grant funds; the staff member responsible for that task was out on an extended leave; the consultant was hired in order to complete the reporting requirement for transportation funds; and this was a one time expenditure. Moved by Councilmember Macias, seconded by Councilmember Gonzales, and carried by the following vote of the Council to approve the request to waive all fees associated with the use of the auditorium. AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: CARRILLO SUCCESSOR AGENCY RELATED BUSINESS Items 1 and 2 were taken simultaneously. RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED NOVEMBER 27, 2019 THROUGH JANUARY 15, 2020. APPROVAL OF RECOGNIZED OBLIGATION PAYMENT SCHEDULE AND ADMINISTRATIVE BUDGET FOR JULY 1, 2020 THROUGH JUNE 30, 2021 AND ADOPTION OF RESOLUTIONS Agencymember Gonzales offered Resolution No. 2020-R01 entitled: A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF SUCCESSOR AGENCY FUNDS And offered Resolution No. 2020-R02 entitled: A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA APPROVING AND ADOPTING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD OF JULY 1, 2020 THROUGH JUNE 30, 2021 PURSUANT TO AB x1 26 AS AMENDED BY AB 1484 And offered Resolution No. 2020-R03 entitled: A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA APPROVING AND ADOPTING THE ADMINISTRATIVE BUDGET FOR THE PERIOD OF JULY 1, 2020 THROUGH JUNE 30, 2021 PURSUANT TO AB x1 26 AS AMENDED BY AB 1484 Moved by Agencymember Gonzales seconded by Agencymember Alvarez and carried by the following vote of the Agency to adopt Resolution Nos. 2020-R01, 2020-R02 and 2020-R03. AYES: AGENCY MEMBERS: GONZALES, MACIAS, ALVAREZ, ROCHA NOES: AGENCY MEMBERS: NONE ABSENT: AGENCY MEMBERS: CARRILLO PAGE FIVE – 1/21/2020 ADJOURNMENT: The meeting was adjourned by consensus of the City Council. TIME OF ADJOURNMENT: 9:08 P.M. __________________________________________ CITY CLERK NEXT RESOLUTION NO. 2020-C04 (City) NEXT ORDINANCE NO. 2020-02 NEXT RESOLUTION NO. 2020-R04 (Former Redevelopment Agency) NEXT MEETINGS: February 3, 2020 and February 18, 2020. PAGE SIX – 1/21/2020