HomeMy WebLinkAboutE-8 Staff Report - Blanket Increase Black and White Emergency VehiclesCONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKE BERTELSEN, CHIEF OF POLICE
DATE: FEBRUARY 18, 2020
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2019/20 BLANKET PURCHASE ORDER
FOR BLACK & WHITE EMERGENCY VEHICLES
BACKGROUND:
In accordance with Sec. 2-518 (b) of the Azusa Municipal Code, if the amended contract will exceed
$25,000, the city council shall approve the contract. The Police Department is requesting authorization
to increase the FY 2019/20 blanket purchase order of $24,999.99 for services performed by Black &
White Emergency Vehicles for repairs and emergency vehicle conversions to $95,000.00. No additional
budget is being requested for this request.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve an increase to the Black & White Emergency Vehicles Blanket Purchase Order for
Fiscal Year 2019/20 to a not-to-exceed amount of $95,000.
ANALYSIS:
The Police Department uses Black & White Emergency Vehicles to do body work, painting and
emergency vehicle conversions of the police fleet. Black & White Emergency has previously submitted
quotes for our current fiscal year. Based on their quotes, they were selected to handle all outfitting of
new patrol vehicles for this current fiscal year. Services needed throughout the year are difficult to
estimate as Staff does not know what future repairs will arise. In Fiscal Year 2019/20 a blanket
purchase order in the amount of $24,999.99 was issued to the vendor. However, due to unforeseen
repairs and new emergency vehicle conversions the blanket purchase order needs to be increased to
$95,000 in order to pay outstanding invoices. Council action is required to increase the blanket purchase
order as the request exceeds the City Manager’s $25,000 approval authority in accordance with the
City’s purchasing policy.
APROVED
CITY COUNCIL
2/18/2020
Increase Blanket PO
February 18, 2020
Page 2
FISCAL IMPACT:
Sufficient budget is available in the Police Department FY 2019/20 vehicle maintenance account to
cover the cost of the increased blanket purchase order.
Prepared by: Reviewed and Approved by:
Ericka Garcia Mike Bertelsen
Administrative Analyst Chief of Police
Fiscal Impact Reviewed by: Reviewed and Approved:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager