HomeMy WebLinkAboutE-10 Staff Report - Purchase of Padmounted Switch GearsCONSENT ITEM
E-10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: MARCH 16, 2020
SUBJECT: PURCHASE OF PADMOUNTED SWITCH GEARS
BACKGROUND:
The City stocks as inventory, Padmounted Switch Gears for use by the Electric Division for various
projects throughout the city. As the Electric Division supplies electric service to its customers,
Padmounted Switch Gears are used from inventory in the City’s Central Stores Warehouse. This action
approves the purchase of Padmounted Switch Gears, and will ensure that inventory levels are
maintained so that no delays are experienced when required.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve the issuance of a purchase order to Line Power / Federal Pacific in an amount of
$29,499.31 for the purchase of Padmounted Switch Gears.
ANALYSIS:
Padmounted Switch Gears are essential to providing electric service to the City’s customers. These gears
must constantly be kept in stock to avoid delays in service as they have a standard lead-time of eight (10
to ten (10) weeks. Padmounted Switch Gears are stored as inventory under the Purchasing Division and
are released when utilized by the Electric Division. The cost to purchase these items exceeds the City
Manager’s authority, thus, City Council approval is required.
The purchase of Padmounted Switch Gears are exempt from bidding under Azusa Municipal Code
Section 2-517 (37) – Solicitation and bidding exemptions; Electric Transformers, primary and secondary
copper cable, electric switches and controllers. Staff did, however, bid amongst the three largest
vendors and Line Power / Federal Pacific was the lowest bidder. Staff is requesting approval to purchase
the Padmounted Switch Gears with the lowest bidder at the time, Line Power / Federal Pacific for
$24,499.31.
APPROVED
CITY COUNCIL
3/16/2020
Purchase Padmounted Switch Gears
March 16, 2020
Page 2
FISCAL IMPACT:
The total cost of $24,499.31 for the Padmounted Switch Gears will be purchased under Stores Inventory
Account Number 33-00-000-000-160. The cables will be charged to the Light Division once checked
out with the appropriate account number.
Prepared by: Reviewed and Approved:
Adriana Garcia Talika M. Johnson
Purchasing Agent Director of Administrative Services
Reviewed and Approved:
Sergio Gonzalez
City Manager