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Home My WebLink AboutE-3 Staff Report - Council HR Action ItemsCONSENT ITEM E-3 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES DATE: MARCH 16, 2020 SUBJECT: HUMAN RESOURCES ACTION ITEMS BACKGROUND: This action approves Personnel Action Requests reviewed and recommended by the Personnel Board. RECOMMENDATION: Staff recommends the City Council take the following action: 1)Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). ANALYSIS: The Personnel Board reviewed the following recommendations of City Staff and approved the following actions in accordance with the City of Azusa Civil Service Rules. A. MERIT INCREASE AND/OR REGULAR APPOINTMENT DEPT NAME CLASSIFICATION TYPE OF ACTION / EFFECTIVE DATE RANGE/STEP BASE MO. A Police Brandon Hildenbrandt Police Officer Regular Appointment 1/11/2020 6101/02 $6,791.87 B Police Jared Bird Police Officer Merit Increase 09/30/2019 6101/03 $7,134.55 C Police Jeffrey Wold Police Officer Merit Increase 01/26/2020 6101/02 $6,791.87 D Police Jonathan Rush Police Officer Corporal Regular Appointment 10/7/2019 6106/05 $8,268.52 E Police Robert Chivas Police Lieutenant Merit Increase 02/12/2020 3423/03 $11,290.80 APPROVED CITY COUNCIL 3/16/2020 Human Resources Action Items March 16, 2020 Page 2 B. FLEX STAFFING PROMOTION – The following flex promotion has been requested by the appropriate Department Head pursuant to the Rules of the Civil Service System: C. NEW CLASS SPECIFICATION(S) – The following job specifications have been reviewed and approved by respective bargaining units and are being proposed in order to meet business needs of the Department: CLASSIFICATION BARGAINING GROUP RANGE STEP 1 BASE MO. STEP 5 BASE MO. Junior Accountant ACEA 4179 $4,562.20 $5,545.38 FISCAL IMPACT: All proposed changes were approved with the FY 2019/20 Adopted Budget and/or are able to be absorbed with anticipated salary savings from the current year budget. F Police Jorge Sandoval Police Lieutenant Merit Increase 02/25/2020 3423/04 $11,855.34 G Police Rocky Wenrick Police Lieutenant Merit Increase 02/25/2020 3423/04 $11,855.34 H Police Seth Chapman Police Sergeant Merit Increase 02/12/2020 3416/04 $9,934.10 I Police Jason Poulos Police Sergeant Regular Appointment 01/27/2020 3416/02 $9,010.51 J Utilities Stephanie Urich Senior Administrative Technician Merit Increase 03/11/2020 4179/05 $5,545.38 K Utilities Hien Vuong Assistant Director of Utilities – Electric Operations Reg Appt./Merit Increase 01/29/2020 3570/05 $13,551.71 L Utilities Jared Macias Assistant Director of Utilities – Water Operations Merit Increase 03/01/2020 3557/05 $11,940.31 M Administrative Services Lislene Ledezma HR/Risk Management Analyst Merit Increase 01/31/2020 4192/05 $6,273.22 DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. Public Works Vidal Villagomez Jr. From: Street Maintenance Worker I To: Street Maintenance Worker II 02/22/2020 8163/05 $4,908.62 Police Kathleen Soliven From: Police Records Specialist II To: Police Records Specialist III 03/05/2020 9160/05 $4,704.25 Human Resources Action Items March 16, 2020 Page 3 Prepared by: Reviewed and Approved: Bianca Munoz Kelsey Kenz Human Resources Technician Human Resources Manager Reviewed and Approved: Reviewed and Approved: Talika M. Johnson Sergio Gonzalez Director of Administrative Services City Manager Attachment: 1. Junior Accountant Class Specification Page 1 of 3 Date Adopted: 03/10/2020 Class Code: 4179 CITY OF AZUSA JUNIOR ACCOUNTANT DEFINITION Under general supervision, performs technical and professional accounting work in the preparation and maintenance of financial transactions and other statistical records and reports, requiring application of technical accounting principles and procedures, and performs related duties as required. See Essential Functions below for further detail. CLASS CHARACTERISTICS The Junior Accountant classification is a single position class that provides a bridge in career ladders between clerical and professional accounting series. The incumbent of this non-degree class performs technical and professional work requiring an understanding of basic accounting principles. ESSENTIAL FUNCTIONS The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices. This position provides accurate, thorough, and detailed information on departmental programs, projects and services; provides guidance to office support staff regarding policies, procedures, and other responsibilities as it relates to the maintenance of the general ledger or financial records. Processes accounts receivable by issuing invoice numbers, entering invoices into the computer, and posting invoice payments. Reviews time records submitted by all departments to ensure conformance with appropriate bargaining unit contracts and administrative policies and regulations; records and keys hours worked, verifies pay increases and computer file data for the current payroll period; reviews edit documents, corrects errors and balances payroll for each pay period; updates the payroll master file and processes mass salary adjustments. Prepares tax returns and other reporting documentation related to payables and payroll matters; prepares warrant requests for payments related to payroll cost, such as withholding taxes, deferred compensation, and other payroll deductions; posts benefits to the retirement system; compiles routine reports related to payroll activity. Assists department personnel with budget activity questions or procedures, proper expenditure coding, document preparation and other accounting related activities. Ensures Attachment 1 Page 2 of 3 proper grant tracking, billing, and audit compliance. Reconciles bank statements; prepares a variety of reports, statements and regulatory returns from a variety of data and records. Posts, balances and reconciles general ledger and subsidiary account activity; prepares related journal entries, account reconciliations, schedules, and reports. Prepares work papers, financial statements and various reports for audits by Federal, State and other outside agencies as well as for internal accounting; assists in annual budget preparation; performs financial activity studies as assigned. Participates in the development of department goals, objectives, policies, and procedures; recommends and implements changes in accounting systems and procedures. Learns to prepare fund balance projections and assists in performing comprehensive financial activity studies. QUALIFICATION GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include graduation from an accredited four-year college or university, or equivalent, in accounting or a related field and one year of municipal or closely related professional accounting experience, which involved maintaining financial and statistical records and experience with automated accounting systems. Knowledge and Skills: Knowledge of municipal accounting methods and procedures related to the preparation and maintenance of general ledger and subsidiary account activity; principles and practices of financial record keeping, accounting and auditing. Working knowledge of automated accounting systems and principles of financial administration including the budget process. Skill in the operation of a variety of office equipment including operating a calculator or ten key adding machine; performing mathematical computations; operating a computer and utilizing a variety of software. Ability to communicate clearly and concisely, both orally and in writing with a variety of personnel and establish/maintain effective working relationships; understand and follow verbal and written directions; work independently; write reports and keep accurate records; analyze fiscal data and draw logical conclusions; understand, interpret, and apply the fundamental principles of accounting, related policies and procedures; reconcile differences within the record keeping system requiring an understanding of the relationship among accounting records and documents; prepare manual and computerized financial reports, and maintain ledgers and journals. MARGINAL FUNCTIONS These are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability. SPECIAL REQUIREMENTS Possession of and ability to maintain a valid Class C California Driver’s License and a satisfactory driving record. Page 3 of 3 Environmental Conditions Work is performed primarily in a standard office setting; incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.