HomeMy WebLinkAboutAgenda - April 20, 2020
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AGENDA
REGULAR MEETING OF THE CITY COUNCIL,
THE SUCCESSOR AGENCY TO
THE FORMER REDEVELOPMENT AGENCY,
THE PUBLIC FINANCING AUTHORITY, AND
SPECIAL AZUSA UTILITY BOARD MEETING
OF THE CITY OF AZUSA
CORONAVIRUS (COVID-19) ADVISORY
Due to the state and local State of Emergency resulting from the threat of Novel Coronavirus (COVID-19),
Governor Newsom has issued Executive Order N-29-20 in which Section 3 supersedes Paragraph 11 of
Executive Order N-25-20 (issued on March 12, 2020) addressing Brown Act regulations. This new order states
that the City does not need to make a physical location available for members of the public to observe a public
meeting and offer public comment. The Order allows the City to hold City Council/Board meetings via
teleconferencing and allows for members of the public to observe and address the meeting telephonically or
electronically.
To follow the new Order issued by the Governor, the City Council meeting scheduled for Monday, April
20, 2020 at 7:30 p.m. will be closed to the public. Members of the public may submit Public Comments by
7:30 p.m. electronically only by emailing PublicComment@azusaca.gov. Emailed public comments will be
sent to all City Council Members and will be part of the record. (Comments shall be limited to no more than
250 words).
View the City Council meeting live at the City’s website https://www.ci.azusa.ca.us/1389/Watch-Meetings-
Online, or Channel 3 (Spectrum).
AZUSA AUDITORIUM – CLOSED TO THE PUBLIC MONDAY, APRIL 20, 2020
213 EAST FOOTHILL BOULEVARD 6:30 P.M. Closed Session
AZUSA, CA 91702 7:30 P.M. Regular Meeting/
Special Azusa Utility Board
AZUSA CITY COUNCIL/AZUSA UTILITY BOARD
ROBERT GONZALES
MAYOR/BOARD MEMBER
URIEL E. MACIAS EDWARD J. ALVAREZ
MAYOR PRO-TEM/ COUNCILMEMBER/
BOARD MEMBER CHAIRPERSON
JESSE AVILA ANDREW N. MENDEZ
COUNCILMEMBER/ COUNCILMEMBER/
BOARD MEMBER BOARD MEMBER
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6:30 P.M.
1. Call to Order
2. Roll Call
CLOSED SESSION
NOTICE TO THE PUBLIC FOR CLOSED SESSION
Prior to going into closed session the City Council will convene in the Auditorium serving as Council Chambers
to take public comment on the closed session items only. General public comment will be provided for during
the regular portion of the meeting beginning at 7:30 P.M.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to California Government
Code, Section 54956.8.
City Negotiators: Sergio Gonzalez, City Manager
Property Address: APNs 8625-005-026, 027, 022 and 053.
Negotiating Parties: Bill Holman, Rosedale Land Partners II, LLC
Under Negotiation: Price and Terms
2. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to California Government Code,
Section 54957.6.
City Negotiator: Sergio Gonzalez, City Manager and Talika Johnson, Director of Administrative
Services
Organizations: APOA (Azusa Police Officers Association)
7:30 P.M. - REGULAR MEETING OF THE CITY COUNCIL, THE SUCCESSOR AGENCY, THE
PUBLIC FINANCING AUTHORITY AND SPECIAL UTILITY BOARD MEETING.
NOTICE TO THE PUBLIC FOR REGULAR MEETING AND SPECIAL UTILITY BOARD MEETING
In compliance with Government code Section 54957.5, copies of staff reports or other written documentation
relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk - 213 E.
Foothill Blvd.; copies for public view are at the Azusa City Library - 729 N. Dalton Ave., Azusa Police
Department Lobby - 725 N. Alameda Ave., and the City of Azusa Web Page www.azusaca.gov. Persons who
wish to speak during the Public Participation portion of the Agenda or on a Public Hearing item, shall fill out a
card requesting to speak and shall submit it to the City Clerk prior to 7:30 P.M.; cards submitted after will not
be accepted.
A. PRELIMINARY BUSINESS
1. Call to Order
2. Roll Call – City Council
3. Roll Call – Utility Board
4. Flag Salute
5. Closed Session Report by the City Attorney
CEREMONIAL – None
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B. PUBLIC PARTICIPATION – CITY COUNCIL AND UTILITY BOARD
This time has been set aside for persons in the audience to make public comments on items within the subject
matter jurisdiction of the council/agency board that are not listed on this agenda or are listed on this agenda
as an item other than a public hearing item. Members of the audience will have the opportunity to address the
city council/agency board about public hearing items at the time the public hearing is held. Under the
provisions of the Brown Act, the council/agency board is prohibited from taking action on oral requests, but
may refer the matter to staff or to a subsequent meeting. The council/agency board will respond after public
comment has been received. Each person or representative of a group shall be allowed to speak without
interruption for up to five (5) continuous minutes, subject to compliance with applicable meeting rules.
Questions to the speaker or responses to the speaker's questions or comments shall be handled after the speaker
has completed his/her comments. Public Participation will be limited to sixty (60) minutes.
RECESS THE AZUSA UTILITY BOARD
C. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL
1. COVID-19 STATUS UPDATE. (Oral Report)
D. SCHEDULED ITEMS - CITY COUNCIL
1. ASSIGNMENT OF OUTSIDE AGENCIES BOARD, COMMITTEES AND APPROVE THE
EXISTING SUB-COMMITTEE & AD-HOC COMMITTEE APPOINTMENTS.
RECOMMENDED ACTION:
1) Assignments of outside Board and Committees for two year period from April 2020 to March 2022; and
2) Approve Resolution No. 2020-C17, Designating a Director and an Alternate of the Board of Directors of
the League of California Cities; and
3) Approve Resolution No. 2020-C18, Appointing a City of Azusa Member to the City Selection
Committee; and
4) Approve Resolution No. 2020-C19, Designating an Alternate Member to the Governing Board of the
County Sanitation District No. 22 of Los Angeles County; and
5) Approve Resolution No. 2020-C20, Appointing Representative and Alternate Representative to the San
Gabriel Valley Council of Governments; and
6) Affirm or modify the existing Sub-Committee and Ad-Hoc Committee appointments;
2. DISCUSSION AND DIRECTION REGARDING 2020 SUMMER MEETING SCHEDULE.
RECOMMENDED ACTION:
1) Discuss and provide direction to Staff;
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E. CONSENT CALENDAR – CITY COUNCIL
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
1. MINUTES OF THE REGULAR MEETING OF APRIL 6, 2020 AND SPECIAL MEETING OF
APRIL 9, 2020.
RECOMMENDED ACTION:
Approve minutes as written.
2. RESOLUTION AUTHORIZING PAYMENTS OF WARRANTS BY THE CITY DATED APRIL 1,
2020 THROUGH APRIL 15, 2020.
RECOMMENDED ACTION:
Adopt Resolution No. 2020-C21 allowing certain claims and demands and specifying the funds out of which
the same are to be paid.
3. HUMAN RESOURCES ACTION ITEMS.
RECOMMENDED ACTION:
Approve the Personnel Action Requests in accordance with the City of Azusa Civil Service Rules Section
5.7.5 and applicable Memorandum of Understanding(s).
4. ACCEPTANCE OF “CRISIS COLLECTION” GRANT FROM THE SOUTHERN CALIFORNIA
LIBRARY COOPERATIVE.
RECOMMENDED ACTION:
Accept the Crisis Collection Grant award from the SCLC; and Approve necessary budget amendments and
adjust the current fiscal year budget accordingl y.
5. ACCEPTANCE OF “LUNCH AT THE LIBRARY” GRANT FROM THE CALIFORNIA LIBRARY
ASSOCIATION.
RECOMMENDED ACTION:
Accept the grant award from the California Library Association; and Approve necessar y budget
amendments and adjust the current fiscal year budget accordingl y.
6. CITY TREASURER’S STATEMENT OF CASH AND INVESTMENT BALANCES FOR THE
MONTH OF FEBRUARY 2020.
RECOMMENDED ACTION:
Receive, review, and file the City Treasurer’s Report for the month of February 2020.
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7. APPROVAL OF INCREASE TO CONTRACT PURCHASE ORDER FOR TRAFFIC SIGNAL
MAINTENANCE SERVICES.
RECOMMENDED ACTION:
Approve an increase to the contract purchase order for Crosstown Electrical & Data, Inc. from $125,000 to
$165,000.
8. REQUEST TO INCREASE FISCAL YEAR 2019/20 BLANKET PURCHASE ORDER FOR BLACK
& WHITE EMERGENCY VEHICLES.
RECOMMENDED ACTION:
Approve an increase to the Black & White Emergency Vehicles Blanket Purchase Order for Fiscal Year
2019/20 to a not-to-exceed amount of $135,000.
9. EXPENDITURE PLAN – 2018 REPROGRAMMING OF HOMELAND SECURITY GRANT.
RECOMMENDED ACTION:
Approve Mayor Robert Gonzalez to sign the attached State Homeland Security Grant Program Subrecipient
Agreement Grant Year 2018 Between the County of Los Angeles and the City of Azusa; and Approve the
purchase of Motorola radio equipment offered through the reimbursable State of California FY2018
Homeland Security Grant Program (SHSGP) in an amount not to exceed $70,199.
10. REQUEST TO APPROVE PROFESSIONAL SERVICES AGREEMENT WITH STUDIO T-SQ2,
INC. TO PROVIDE ARCHITECTURAL SERVICES FOR THE PROMENADE AT CITRUS (890
THE PROMENADE).
RECOMMENDED ACTION:
Waive the purchasing procedures as authorized under Azusa Municipal Code Section 2-539; and Approve
Professional Services Agreement with Studio T-SQ2, Inc. in an amount not to exceed $160,050; and
Authorize the City Manager to execute the agreement, in substantial form, subject to minor modifications
acceptable to the City Attorney, on behalf of the City.
11. FIRST AMENDMENT TO PROFESSIONAL SERVICE AGREEMENT BETWEEN CITY OF
AZUSA AND PROJECT DIMENSIONS INC., TO SERVE AS THE CITY’S OWNER’S
REPRESENTATIVE FOR THE PROMENADE AT CITRUS (890 THE PROMENADE).
RECOMMENDED ACTION:
Approve the first amendment to the Professional Services Agreement with Project Dimensions Inc. to serve
as the City’s Owner’s Representative for The Promenade at Citrus (890 The Promenade); and Authorize the
City Manager to execute an amendment, in a form acceptable to the City Attorney, on behalf of the City.
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12. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA EXTENDING THE
PROCLAMATION OF LOCAL EMERGENCY REGARDING NOVEL CORONAVIRUS (COVID-
19).
RECOMMENDED ACTION:
Review and adopt the following Resolution No. 2020-C22: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF AZUSA EXTENDING THE PROCLAMATION OF LOCAL EMERGENCY
REGARDING NOVEL CORONAVIRUS (COVID-19)
F. ADJOURNMENT – CITY COUNCIL
RECONVENE AZUSA UTILITY BOARD
G. SCHEDULED ITEMS – UTILITY BOARD
1. ELECTION OF UTILITY BOARD OFFICERS.
RECOMMENDED ACTION:
1) Elect by majority vote Uriel Macias as Chairperson and Jesse Avila as Vice Chairperson to serve as
officers of the Utility Board; and
2) Affirm that the City Clerk will serve as Secretary.
H. CONSENT CALENDAR – UTILITY BOARD
The Consent Calendar adopting the printed recommended actions will be enacted with one vote. If
Councilmembers or Staff wish to address any item on the Consent Calendar individually, it will be considered
under SPECIAL CALL ITEMS.
1. CANCELLATION OF APRIL AND MAY UTILITY BOARD MEETINGS
RECOMMENDED ACTION:
Approve the cancellation of the Regular Utility Board meetings scheduled for April 27, 2020 and May 26,
2020.
2. APPROVE THE SPECIFICATIONS AND AUTHORIZE THE SOLICITATION OF BIDS FOR
THE RENOVATION OF THE HEATING VENTILATION AND AIR CONDITIONING SYSTEM
AND CONTROLS SERVING THE CITY OF AZUSA POLICE DEPARTMENT
HEADQUARTERS.
RECOMMENDED ACTION:
Approve the project plans and specifications; and Authorize the advertisement and solicitation of bids for
the retrofit and renovation of the HVAC systems and controls serving the south wing of the City of Azusa
Police Department Headquarters.
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3. APPROVE THE SPECIFICATIONS AND AUTHORIZE THE SOLICITATION OF BIDS FOR
THE CONSTRUCTION OF THE CIRCUIT BREAKER EXPANSION AT THE AZUSA
SUBSTATION.
RECOMMENDED ACTION:
Approve the LD2020 construction specifications for the construction of the Azusa Substation Circuit
Breaker Expansion Project; and Authorize the advertisement and solicitation of bids for the construction of
LD2020 the Azusa Substation Circuit Breaker Expansion Project.
4. EXTENSION OF PROFESSIONAL SERVICES AGREEMENT WITH APX INC. FOR
PROVISION OF REAL-TIME ENERGY SCHEDULING SERVICES.
RECOMMENDED ACTION:
Approve Amendment No. 3 to the PSA with APX extending the term of the Agreement through June 30,
2023 at no change in monthly cost.
5. APPROVE AN INCREASE IN THE FISCAL YEAR 2019/20 BLANKET PURCHASE ORDER
ISSUED TO CABLE ENGINEERING SERVICES FROM $24,999 TO $50,000 FOR POLE ASSET
MANAGEMENT AND POLE LOADING SERVICES.
RECOMMENDED ACTION:
Approve an increase in the Fiscal Year 2019/20 blanket purchase order issued to Cable Engineering
Services from $24,999 to $50,000 for pole asset management and pole loading services.
I. ADJOURNMENT – AZUSA UTILITY BOARD
UPCOMING MEETINGS:
April 20, 2020, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
May 4, 2020, 6:30 p.m. Closed Session, 7:30 p.m. Regular Meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city
meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the
meeting when special services are needed will assist staff in assuring that reasonable arrangements can be
made to provide access to the meeting.
CERTIFICATION
I, Adrian Garcia, MMC, Chief Deputy City Clerk of the City of Azusa, or my designee, hereby certify under
penalty of perjury that a true, accurate copy of the foregoing agenda was posted on April 16, 2020, seventy-two
(72) hours prior to the meeting per Government Code 54954.2 at the City Clerk’s Office, 213 E. Foothill Blvd.;
the lobby of the Police Department, 725 N. Alameda Ave.; the Civic Auditorium, 213 E. Foothill Blvd.; the
City Library, 729 N. Dalton Ave.; and on the City’s Web Page at www.ci.azusa.ca.us.
______________________________________
Adrian Garcia, MMC
Chief Deputy City Clerk
Azusa City Clerk’s Office