HomeMy WebLinkAboutE-7 Staff Report - Crosstown Electrical Contract PO IncreaseCONSENT ITEM
E-7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: APRIL 20, 2020
SUBJECT: APPROVAL OF INCREASE TO CONTRACT PURCHASE ORDER FOR TRAFFIC
SIGNAL MAINTENANCE SERVICES
BACKGROUND:
In March of 2019, City Council approved the award of the traffic signal maintenance services contract to
Computer Service Company, which is now Crosstown Electrical & Data, Inc. This was based on an
open competitive bid and included a base routine maintenance contract amount as well as an amount for
repairs as needed. The total amount for the contract purchase order to cover both the routine
maintenance and as needed repairs was set at $73,293. On November 4, 2019, City Council approved
an increase to the contract purchase order to a total of $125,000. Due to unforeseen collisions, there
have been costly repairs performed and staff is recommending the contract purchase order be increased
to $165,000.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1) Approve an increase to the contract purchase order for Crosstown Electrical & Data, Inc. from
$125,000 to $165,000.
ANALYSIS:
Through an open, competitive bidding process, in March of 2019, Computer Service Company was
awarded the contract for traffic signal maintenance services. When initially establishing the contract
purchase order, we added only a small amount to the preventive service amount in order to allow
ourselves time to experience a few months of the service/maintenance call amounts. On November 4,
2019, City Council approved an increase to the contract purchase order to a total of $125,000. Since
then, there have been several collisions with costly repairs to signal poles and traffic signal controller
cabinets.
APPROVED
CITY COUNCIL
4/20/2020
Crosstown Electrical & Data, Inc. Increase Purchase Order
April 20, 2020
Page 2
With several months still left in the fiscal year and a number of expenditures still anticipated, we would
like to request that the annual contract purchase order be increased from $125,000 to $165,000.
FISCAL IMPACT:
Funds to cover the cost of routine signal maintenance as well as additional service calls are included in
the FY 19/20 approved Gas Tax budget under 12-55-661-000-6493.
Prepared by: Fiscal Impact Reviewed by:
Robert Delgadillo, P.E. Talika M. Johnson
Director of Public Works/City Engineer Director of Administrative Services
Reviewed and Approved by:
Sergio Gonzalez
City Manager