HomeMy WebLinkAboutE-8 Staff Report - Blanket Increase for Black and White Emergency VehiclesCONSENT ITEM
E-8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKE BERTELSEN, CHIEF OF POLICE
DATE: APRIL 20, 2020
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2019/20 BLANKET PURCHASE ORDER
FOR BLACK & WHITE EMERGENCY VEHICLES
BACKGROUND:
In accordance with Sec. 2-518 (b) of the Azusa Municipal Code, if the amended contract will exceed
$25,000, the city council shall approve the contract. The Police Department is requesting authorization
to increase the FY 2019/20 blanket purchase order of $95,000.00 for services performed by Black &
White Emergency Vehicles for repairs and emergency vehicle conversions to $135,000. No additional
budget is being requested for this request.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve an increase to the Black & White Emergency Vehicles Blanket Purchase Order for
Fiscal Year 2019/20 to a not-to-exceed amount of $135,000.
ANALYSIS:
The Police Department uses Black & White Emergency Vehicles to do body work, painting and
emergency vehicle conversions of police fleet. Services needed throughout the year are difficult to
estimate as Staff does not know what future repairs will arise. Black & White Emergency has
previously submitted quotes for our current fiscal year. Based on their quotes, they were selected to
handle all outfitting of new patrol vehicles for this current fiscal year. In February 2020, city council
approved an increase to the FY 19/20 blanket purchase order for services performed by Black & White
Emergency Vehicles for repairs and emergency vehicle conversions to $95,000. However, due to
unforeseen repairs and new emergency vehicle conversions the blanket purchase order needs to be
increased to $135,000 in order to complete our emergency vehicle conversions.
The Police Department recently converted newly acquired marked patrol vehicles. The next phase of
equipment modernization of newly acquired unmarked police vehicles. The current fleet of unmarked
APPROVED
CITY COUNCIL
4/20/2020
Increase Blanket PO
April 20, 2020
Page 2
police vehicles have been equipped with “code 3” lights and sirens that are over ten years old. The new
unmarked vehicles require modern “code 3” lights and sirens that will increase safety for employees and
the public when the vehicles are used for emergency response. In addition, the California Penal Code
Section 25100, requires the safe storage of firearms. The upgrades to the unmarked vehicle fleet will
include secure locking containers that are in compliance with state firearms storage laws. Council action
is required to increase the blanket purchase order as the request exceeds the City Manager’s $25,000
approval authority in accordance with the City’s purchasing policy.
FISCAL IMPACT:
Funds for the blank purchase order was included in the Police Department and Capital Equipment
Replacement FY 2019/20 Approved Budget including $65,550 under account 10-20-310-000-6825,
$41,000 under 26-20-310-000-6825, and $28,450 under 46-00-000-000-7135, totally $135,000.
Prepared by: Reviewed and Approved by:
Ericka Garcia Mike Bertelsen
Administrative Analyst Chief of Police
Fiscal Impact Reviewed by: Reviewed and Approved:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager