HomeMy WebLinkAboutI-8 UB Staff Report - Approve Purchase Order with D&R Office Works for Consumer Services Lobby RemodelCONSENT ITEM
I-8
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: MANNY ROBLEDO, DIRECTOR OF UTILITIES
DATE: MAY 18, 2020
SUBJECT: APPROVE A PURCHASE ORDER WITH D&R OFFICE WORKS INC. FOR
FURNITURE FOR THE UTILITIES DEPARTMENT CUSTOMER SERVICE
LOBBY REMODEL PROJECT IN THE AMOUNT OF $27,601.92.
BACKGROUND:
The Azusa Light & Water building was built in 1995, and the Customer Service Lobby Remodel
Project was established to provide safety glass to protect employees and ADA upgrades for
customer accessibility. The recommended action approves the purchase of new lobby,
conference room, and call center tables, chairs, benches, and desks to function with the
remodeled design, provide customers with ADA accessibility and ergonomics, and replace
conference room furniture that has reached the end of its useful life.
RECOMMENDATION:
Staff recommends the Utility Board take the following action:
1)Approve a Purchase Order to D&R Office Works Inc. in an amount not-to-exceed
$27,601.92.
ANALYSIS:
The customer service lobby and large conference room tables, chairs, benches, and desks were
purchased and have been in use since 1995. The furniture which is used daily by customers,
employees, committees, and other Azusa public groups is worn out, unsafe, and well beyond its
useful life. The replacement of the furniture and tables will increase public and employee safety
as well as accommodate the current Americans with Disabilities Act (ADA) guidelines. D&R
Office Works Inc. has already provided new cubicles, workstations, and desks for the new
APPROVED
UTILITY BOARD
5/18/2020
Special Meeting
Approve PO for D&R Office Works Inc.
May 18, 2020
Page 2
customer service call center that was constructed during the project along with tables and chairs
for the new small conference room for an amount of $27,534.14. The Utilities Customer Service
Department staff has obtained estimates listed below to procure and replace the lobby waiting
area and large conference room furniture, desks, and chairs with D&R Office Works Inc. being
the lowest for each estimate at a total of $27,601.92. A summary of the bids received are as
follows:
Large Conference Room Furniture
1 D&R Office Works Inc. $12,194,76
2 National Business Furniture $12,958.61
3 CSI Fullmer $14,695.71
Lobby and Office Desks
1 D&R Office Works Inc. $4,532.33
2 National Business Furniture $6,370.62
3 Powers Furniture No Bid
Lobby Room Furniture
1 D&R Office Works Inc. $3,708.96
2 National Business Furniture $4,885.04
3 CSI Fullmer No Bid
Lobby Customer Service Waiting Area Furniture
1 D&R Office Works Inc. $7,165.87
2 National Business Furniture $9,106.91
3 CSI Fullmer No Bid
Staff recommends approving a Purchase Order for D&R Office Works Inc. in the amount of
$27,601.92.
FISCAL IMPACT:
Funds for this project are available in the Consumer Services Division’s Capital Improvement
Program budget Account No. 31-80-711-903-7120/71115A-7120.
Prepared by: Reviewed and Approved:
Danny Smith Manny Robledo
Utilities Admin & Finance Manager Director of Utilities
Approve PO for D&R Office Works Inc.
May 18, 2020
Page 2
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachment:
1)Large Conference Room Furniture
2)Lobby and Office Desks
3)Lobby Room Furniture Bid
4)Lobby Customer Service Waiting Area Furniture
Attachment 1
Attachment 2
Attachment 3
Attachment 4