HomeMy WebLinkAboutUB Agenda 03-23-20
AGENDA
REGULAR MEETING OF
AZUSA UTILITY BOARD
MONDAY, MARCH 23, 2020
VIA TELECONFERENCE
Call-In Phone Number: 1-253-215-8782
Meeting ID: 582 502 980
6:30 P.M.
Due to the state and local State of Emergency resulting from the threat of Novel Coronavirus (COVID-19),
Governor Newsom has issued Executive Orders addressing Brown Act regulations. This new order states
that the City does not need to make a physical location available for members of the public to observe a
public meeting and offer public comment. The Order allows the City to hold City Council/Board meetings
via teleconferencing and allows for members of the public to observe and address the meeting
telephonically or electronically.
Members of the public may listen and provide public comment telephonically by calling the following
number: 1-253-215-8782, Meeting ID: 582 502 980 or sending an email to
PublicComment@azusaca.gov. If you wish to have your email read into the record of the
proceedings, please submit the email prior to 5:30 pm on Monday March 23. (Comments shall be
limited to no more than 300 words).
AZUSA UTILITY BOARD
EDWARD J. ALVAREZ
CHAIRPERSON
ANGEL A. CARRILLO
VICE CHAIRPERSON
URIEL E. MACIAS
BOARD MEMBER
JOSEPH ROMERO ROCHA
BOARD MEMBER
ROBERT GONZALES
BOARD MEMBER
6:30 p.m. Convene to Regular Meeting of the Azusa Utility Board via Teleconference.
• Call to Order
• Pledge to the Flag
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• Roll Call
A. PUBLIC PARTICIPATION
1. Person/Group shall be allowed to speak, via Teleconference, without interruption up to five (5)
minutes maximum time, subject to compliance with applicable meeting rules. Questions to the
speaker or responses to the speaker’s questions or comments shall be handled after the speaker
has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.
B. UTILITIES DIRECTOR COMMENTS
C. UTILITY BOARD MEMBER COMMENTS
D. SCHEDULED ITEMS
1. Authorize Plan to Fund the Calpers Unfunded Accrued Liability Obligation for the Water
Fund
Recommendation: 1) Adopt Resolution No. 2020-UB-01 authorizing the forgiveness of the loan
balance of approximately $2.9 million owed by the General Fund to the Water Fund established by
Resolution No. 14-C81 upon completion of the General Fund issuing Pension Obligation Bonds to
pay the same $2.9 million towards Water’s $6.4 million portion of its Unfunded Accrued Liability
for pensions to CalPERS; and 2) Adopt Resolution No. 2020-UB-01 approving an agreement for
the Electric Fund to loan $3.5 million to the Water Fund to pay the remaining portion of Water’s
$6.4 million Unfunded Accrued Liability for pensions to CalPERS; and 3) Authorize the City
Manager to approve lump sum payments of the City’s Unfunded Accrued Liability for pensions to
CalPERS from the Water Utility (Fund 32) in a not-to-exceed amount of $3,500,000.
E. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended action will be enacted with one vote. If
Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be
considered under SPECIAL CALL ITEMS.
1. Minutes of the Regular Utility Board Meeting on February 24, 2020
Recommendation: 1) Approve Minutes as Written.
2. Approval of Purchase of 2020 Ford Super Duty F350 Truck
Recommendation: 1) Waive the competitive purchase requirements pursuant to Section 2-521(a),
Article VII, Chapter 2 of the Azusa Municipal Code (Cooperative and Piggyback Purchasing); and
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2) Approve the purchase of one (1) new 2020 Ford Super Duty F-350 DRW (F3G) XL 2 WD Reg
Cab, and Royal 12’ Contractor Body with & Equipment; and, 3) Authorize the issuance of a
Purchase Order to National Auto Fleet Group in the amount not-to-exceed $53,049.41
3. Approve Specifications and Authorize the Solicitation of Bids to Purchase Major Components
for the Circuit Breaker Expansion Project at the Azusa Substation
Recommendation: 1) Approve bid document # LD2020-Switchrack Steel, and bid document #
LD2020-Equipment; and 2) Authorize the City Clerk’s office to advertise and solicit for bids for
these two items.
4. Approve the Purchase of a 2020 Ford Super Duty F-250 SRW for Water Division Under
Sourcewell Contract 120716-NAF from National Auto Fleet Group
Recommendation: 1) Waive the competitive purchase requirements pursuant to Chapter 2, Article
VII, Section 2-521(a), of the Azusa Municipal Code (Cooperative and Piggyback Purchasing); and
2) Approve the issuance of a Purchase Order to National Auto Fleet Group of Watsonville,
California, in an amount not-to-exceed $55,294.93, including sales tax and delivery charges, for a
2020 Ford Super Duty F-250 SRW Pickup and custom body.
5. Authorization to Solicit Bids for Project W-277 Water Main Replacement on Cypress Street
Between Vincent Ave. and Azusa Ave.
Recommendation: 1) Approve the project plans and specifications; and 2) Authorize advertisement
and solicitation of bids for Project W-277 Cypress Water Transmission Main Replacement.
6. Award Task Order 10 – Rehabilitation of Well 1 to General Pump Company
Recommendation: 1) Award Task Order 10 for Well No. 1 Rehabilitation to General Pump
Company, under the existing Master Maintenance Services Agreement, for a not-to-exceed amount
of $343,310.
F. STAFF REPORTS/COMMUNICATIONS
1. None
G. VERBAL COMMUNICATIONS
1. Power Supply Update
2. Water Supply Update
3. General Policy and Regulatory Updates
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H. CLOSED SESSION
1. None
I. ADJOURNMENT
1. Adjournment.
“In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior
to the meeting or time when special services are needed will assist staff in assuring that reasonable
arrangements can be made to provide access to the meeting.”
“In compliance with Government Code Section 54957.5, agenda materials are available for inspection
by members of the public at the following locations: Azusa City Clerk's Office - 213 E. Foothill
Boulevard, Azusa City Library - 729 N. Dalton Avenue, and Azusa Light & Water - 729 N. Azusa
Avenue, Azusa CA.”
I, Anthony Hernandez, Senior Administrative Technician, declare that I am an employee of the City of
Azusa. On March 19, 2020 at 4:30 p.m. the agenda for the Utility Board Regular Meeting on Monday,
March 23, 2020, was posted in the City Clerk’s Office, 213 East Foothill Boulevard; the City Library, 729
North Dalton Avenue; Azusa Light & Water, 729 North Azusa Avenue; and the City’s webpage at
www.ci.azusa.ca.us. I declare under penalty of perjury that the foregoing is true and correct.
__________________________________
Anthony Hernandez
Senior Administrative Technician
Azusa Light & Water