HomeMy WebLinkAboutE-10 Staff Report - Enterprise Blanket PO Increase CONSENT ITEM
E-10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKE BERTELSEN, CHIEF OF POLICE
DATE: MAY 18, 2020
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2019/20 BLANKET PURCHASE ORDER
FOR ENTERPRISE FLEET MANAGEMENT, INC. (VEHICLE LEASES)
BACKGROUND:
The Police Department is requesting authorization to increase the FY 2019/20 blanket purchase order of
$66,000.00 for services rendered by Enterprise Fleet Management, Inc. for vehicle leases to $80,000.00.
No additional budget is being requested for this request. In accordance with Sec. 2-518 (b) of the Azusa
Municipal Code, if the amended contract will exceed $25,000, the city council shall approve the
contract.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve an increase to the Enterprise Fleet Management, Inc. Blanket Purchase Order for Fiscal
Year 2019/20 to a not-to-exceed amount of $80,000.
ANALYSIS:
The Police Department uses Enterprise Fleet Management, Inc. to lease vehicles. In Fiscal Year
2019/20 a blanket purchase order in the amount of $66,000.00 was issued to the vendor. However, due
to the number of leases that expired this year and newer model vehicles replacing them, the blanket
purchase order needs to be increased to $80,000.00 in order to pay the last two remaining invoices of FY
19/20. Council action is required to increase the blanket purchase order as the request exceeds the City
Manager’s $25,000 approval authority in accordance with the City’s purchasing policy.
In 2018 Sourcewell conducted a competitive bid process to acquire leased vehicles. Enterprise Fleet
Management, Inc. was the successful bidder and awarded the contract (#060618-EFM) through
Sourcewell to provide undercover and surveillance vehicles over a 5-year term ending August 14, 2023.
Sourcewell is a member-focused public cooperative of more than 50,000 member agencies throughout
APPROVED
CITY COUNCIL
5/18/2020
Increase Blanket PO
May 18, 2020
Page 2
the Unite States. Sourcewell combines their national procurement power to obtain the best competitively
bid price and extends those savings onto participating agencies though cooperative purchasing.
FISCAL IMPACT:
Sufficient budget is available in the Police Department FY 2019/20 vehicle/lease accounts to cover the
cost of the increased blanket purchase order.
Prepared by: Reviewed and Approved by:
Ericka Garcia Mike Bertelsen
Administrative Analyst Chief of Police
Fiscal Impact Reviewed by: Reviewed and Approved:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager
Attachment:
1) Copy of Sourcewell Enterprise Fleet Management, Inc. contract
Attachment 1