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HomeMy WebLinkAboutE-3 Staff Report - Council HR Action ItemsCONSENT ITEM E-3 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES DATE: MAY 18, 2020 SUBJECT: HUMAN RESOURCES ACTION ITEMS BACKGROUND: This action approves Personnel Action Requests reviewed and recommended by the Personnel Board. RECOMMENDATION: Staff recommends the City Council take the following action: 1)Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service Rules and applicable Memorandum of Understanding(s). ANALYSIS: The Personnel Board reviewed the following recommendations of City Staff and approved the following actions in accordance with the City of Azusa Civil Service Rules. A. MERIT INCREASES AND/OR REGULAR APPOINTMENTS DEPT NAME CLASSIFICATION TYPE OF ACTION / EFFECTIVE DATE RANGE/STEP BASE MO. A Police Alejandro Gomez Police Officer Regular Appointment 03/25/2020 6101/04 $7,495.18 B Police Brandon Bailey Police Sergeant Merit Increase 04/20/2020 3416/04 $9,934.10 C Police Robert Landeros Police Captain Merit Increase 04/20/2020 3482/03 $13,401.56 D Police Tiffany Richardson Police Dispatcher Merit Increase 02/22/2020 9166/04 $4,893.23 E Police Esther Gutierrez Police Communications Supervisor Merit Increase 10/18/2019 9195/04 $7,112.05 APPROVED CITY COUNCIL 5/18/2020 Human Resources Action Items May 18, 2020 Page 2 B. FLEX STAFFING PROMOTIONS – The following flex promotions have been requested by the appropriate Department Head pursuant to the Rules of the Civil Service System: C. NEW APPOINTMENT – The following appointment has been requested by the appropriate Department Head pursuant to the Rules of the Civil Service System, Section 5.7.5 Appointment: D. NEW CLASS SPECIFICATION– The following job specification has been reviewed and approved by the respective bargaining unit and is being proposed in order to meet business needs of the Department: CLASSIFICATION BARGAINING GROUP RANGE STEP 1 BASE MO. STEP 5 BASE MO. Finance Manager AMMA 3213 $7,340.28 $8,923.28 F Police Steven Sears Police Sergeant Merit Increase 04/20/2020 3416/04 $9,934.10 G Utilities Feliza Sagun Environmental Programs Specialist Regular Appt/Merit Increase 04/20/2020 3204/05 $7,874.24 H Utilities Paul Reid Environmental Programs Manager Regular Appt/Merit Increase 04/20/2020 3213/05 $8,923.28 I Utilities Jared Kolbach Apprentice Line Mechanic Merit Increase 04/02/2020 5204/03 $7,243.80 J Utilities Huber Ayala Water Distribution Equipment Operator Regular Appt/Merit Increase 04/21/2020 5188/02 $5,683.70 K Utilities Eliana Estrada Cashier Merit Increase 04/03/2020 5138/05 $3,289.87 DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. Police Ivonne Diaz From: Police Records Specialist I To: Police Records Specialist II 03/19/2020 9150/05 $4,310.59 Utilities Angel Solache From: Apprentice Line Mechanic To: Line Mechanic 05/31/2020 5218/04 $8,719.32 DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP BASE MO. Utilities Manuel Garcia Associate Electric Utility Engineer 06/01/2020 4222/04 $7,961.80 Human Resources Action Items May 18, 2020 Page 3 E. SEPARATIONS/RETIREMENTS – The following separations are submitted for informational purposes: DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE Economic and Community Development Candice Ho Development Services Assistant 05/01/2020 Police Felipe Munoz Police Officer 05/06/2020 Public Works Gilbert Delgado Street Maintenance Worker I 05/05/2020 FISCAL IMPACT: All proposed changes were approved with the FY 2019/20 Adopted Budget and/or are able to be absorbed with anticipated salary savings from the current year budget. Prepared by: Reviewed and Approved: Bianca Munoz Kelsey Kenz Human Resources Technician Human Resources Manager Reviewed and Approved: Reviewed and Approved: Talika M. Johnson Sergio Gonzalez Director of Administrative Services City Manager Attachment: 1. Finance Manager Class Specification Page 1 of 3 Date adopted: TBD Range Number: 3213 CITY OF AZUSA FINANCE MANAGER DEFINITION Under general direction, organizes, manages and supervises City accounting, auditing, accounts payable/ receivable, cash collection, general ledger, payroll, purchasing/stores and financial reporting; assists in the planning, development, and control of the City budget; performs related duties as required. CLASS CHARACTERISTICS The Finance Manager is a single FLSA exempt position class reporting to the Director of Administrative Services and may serve as the Director in his/her absence. Along with the Director of Administrative Services, assists the overall city organization to improve business and financial practices and to be more entrepreneurial and cost-effective. Seeks out ways to maximize the city’s assets, minimize costs and augment revenues. ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Letters in parenthesis at the end of each function statement represent the abilities required to perform that function. Organizes, manages and supervises City accounting, auditing, accounts payable/receivable, cash collection, general ledger, payroll, purchase order and financial reporting functions; coordinates financial matters with departments for the Director of Administrative Services. Assists in planning and developing accounting and auditing operations and related office procedures; directs the auditing of systems and internal controls; coordinates and prepares work papers for required audits with Federal, State, County and City auditors. Assists in the administration of the City annual budget; assists in coordinating the budgeting activities of other departments; develops and administers the Finance Division budget. Assists in the development of division goals and objectives; recommends policies and implements procedures to conduct activities; ensures that division functions are conducted in accordance with related laws, ordinances, rules and regulations; assists in the development of comprehensive plans to satisfy future needs for division services. Prepares the City's annual reports of financial transactions; prepares other division and City reports; maintains the General Ledger; ensures compliance with generally accepted accounting principles; prepares Federal, State, County and City mandated reports. Attachment 1 Page 2 of 3 Manages the City’s cash flow to ensure proper funds are available to cover daily expenditures; researches best financing and investment methods; directs preparation of the City’s and the Redevelopment Agency’s monthly cash and investment reports and maintains related ledgers. Keeps abreast of developments in the field of finance administration; represents the Director of Administrative Services in the Director's absence. Assists in the selection of division employees; plans and organizes work; develops and establishes work methods and standards; conducts or manages the conduct of staff training and development; reviews and evaluates employee performance; and recommends disciplinary action. MARGINAL FUNCTIONS These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability. QUALIFICATIONS GUIDELINES Education and/or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include graduation from an accredited four-year college or university with major course work in accounting, economics, business, or a closely related field; any combination of recent experience and training equivalent to four years of progressively responsible professional experience in local governmental accounting and finance, including at least one year in a supervisory capacity. A master’s degree in a related field or a CPA is desirable. Knowledge and Skills Thorough knowledge of the principles and practices of municipal accounting, auditing, budgeting, purchasing, and investments; generally accepted accounting principles; financial administration; accounting and purchasing systems; principles and practices of supervision; modern electronic and mechanical equipment and procedures. Ability to communicate clearly and concisely, both orally and in writing; research and prepare complex reports on a variety of subjects; establish and maintain effective financial controls; plan, direct, and coordinate a variety of accounting, auditing and payroll functions; select, train, supervise and evaluate employees; perform professional accounting level work; make decisions regarding operational and personnel functions; operate programs within allocated amounts; analyze complex financial records and problems; understand, explain and apply policies and procedures; analyze unusual situations and resolve them through application of management principles and practices; assist in developing comprehensive plans to meet future division needs/services; coordinate departmental functions with other departments and outside agencies and auditors; assist in planning and enforcing a balanced budget; assist in developing new policies impacting division operations/procedures; interpret financial statements and cost accounting reports; prepare Page 3 of 3 financial reports and meet the physical requirements established by the City. SPECIAL REQUIREMENTS Possession of and ability to maintain a valid Class C California Driver’s License and a satisfactory driving record. Environmental Conditions Work is performed primarily in a standard office setting; incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.