Loading...
HomeMy WebLinkAboutE-1 Minutes Regular Meeting, May 18, 2020CITY OF AZUSA MINUTES OF THE CITY COUNCIL, THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY, THE PUBLIC FINANCING AUTHORITY REGULAR MEETING, AND UTILITY BOARD SPECIAL MEETING MONDAY, MAY 18, 2020 – 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium located at 213 E. Foothill Boulevard, Azusa, CA 91702. This meeting was held via Teleconference only. Mayor Gonzales called the meeting to order at 6:32 P.M. ROLL CALL: Roll call was taken by City Clerk Cornejo. Mayor Pro-Tem Macias arrived at 6:35 p.m., after roll call. PRESENT: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT Elected Officials: City Clerk Cornejo. Staff Members: City Manager Gonzalez, City Attorney Martinez, Director of Administrative Services Johnson, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia. PUBLIC COMMENT None given. CLOSED SESSION The City Council recessed to closed session at 6:35 P.M. to discuss the following: 1.CONFERENCE WITH LABOR NEGOTIATORS – Pursuant to California Government Code, Section 54956.8 City Negotiator: Sergio Gonzalez, City Manager and Talika Johnson, Director of Administrative Services Organization: SEIU (Service Employees International Union-Local 721) 1.CONFERENCE WITH LEGAL COUNSEL – WORKERS COMPENSATION CLAIM - Pursuant to California Government Code, Section 54956.95 Case Names: Jose Angel Toledo v. City of Azusa; WC Claim No. AZUA-1778 and 2375 John Madaloni v. City of Azusa; WC Claim No. AZUA-1562, 1890, 2367, and 2497 2.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to California Government Code, Section 54956.9(d)(1) Case Name: Ronald Austin v. City of Azusa; Los Angeles Superior Court Case No. 20STCP01145 REGULAR SESSION Mayor Gonzales called the meeting to order at 7:42 P.M. CITY COUNCIL ROLL CALL: Roll call was taken by City Clerk Cornejo. PRESENT: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ ABSENT: COUNCILMEMBERS: NONE UTILITY BOARD ROLL CALL: Roll call was taken by Secretary Cornejo. PRESENT: BOARDMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ ABSENT: BOARDMEMBERS: NONE CONSENT ITEM E-1 APPROVED CITY COUNCIL 6/15/2020 ALSO PRESENT Elected Officials: City Clerk/Secretary Cornejo. Staff Members: City Manager Gonzalez, City Attorney Martinez, Chief of Police Bertelsen, Director of Economic and Community Development Marquez, Director of Administrative Services Johnson, Director of Utilities Robledo, Director of Public Works/City Engineer Delgadillo, Neighborhood Services Coordinator Quiroz, and Chief Deputy City Clerk Garcia. The Pledge of Allegiance was led by City Clerk Cornejo. CLOSED SESSION REPORT The City Council reconvened at 7:42 P.M.; City Attorney Martinez announced the following regarding Closed Session: With respect to all three Items, the City Council provided direction to the individual staff members named in the descriptions, no further reportable action. PUBLIC COMMENT Due to the Covid-19 pandemic, public comments were submitted via email and read onto the record by City Clerk Cornejo. Lourdes Chavez, Chief Officer of Calvary Chapel San Gabriel Valley, requested the consideration of a firework sales permit stating that they are prepared to follow CDC guidelines and would be greatly impacted by the loss of revenue. Elaine Vasquez Dominguez proposed a Fourth of July event allowing clubs and organizations that had past fireworks booths, to set up food and game booths in lieu of fireworks stands. Dixon James expressed his support of a permanent fireworks ban in the City of Azusa. Mercedes Castro expressed support of rotating the Mayor’s seat amongst all Councilmembers stating that only 22 out of 88 Los Angeles County cities elect a Mayor. Diana Reyes Williams expressed support of the proposed Mayor rotation and also encouraged the Council to consider district voting and term limits stating that it is important to consider a reasonable timeline for community education and term limits provide a mechanism for accountability. Scott Steindler expressed opposition to the proposed fireworks ban stating that the right to celebrate with fireworks has been stripped away and people will continue to gather despite any ban; and he encouraged the Council to have faith that the community conduct themselves accordingly. John Kelly, Vice President TNT Fireworks, stated that permit fees charged to nonprofit groups pay for processing, inspections, public education and enforcement and inquired about why the money is in a scholarship fund; requested that a decision be delayed until June 1; and requested that the Council review the COVID Operations plan for fireworks sales. Gregory Ahern expressed his support for changing the position of Mayor to one which is rotational. David Hardison expressed his support of a rotating Mayor; and encouraged the Council to postpone fireworks sales and discharge for 2020. Jorge V. Rosales expressed his support of an appointed Mayor or rotating Mayor, however he was not in favor of implementing the Measure during a time when the budget has been impacted by the Covid-19 pandemic stating that the estimated $80,000 could be used for other amenities. REPORTS, UPDATES AND ANNOUNCEMENTS FROM STAFF/COUNCIL City Manager Gonzalez announced that the Budget Study Session will be held on May 26 at 6:30 p.m. in the Auditorium, the meeting will be broadcasted to the public; public comments will be accepted until 5:30 p.m. on the day of the meeting to allow Staff enough time to receive them; and due to the circumstances, the Council will be doing a virtual thank you to Veterans on Memorial Day. Mayor Pro-Tem Macias wished everyone a happy month of May; the lifting of restrictions is beginning to be phased in; updates will be provided on the website; parks remain closed, however hiking and biking trails are open; and reminded everyone that we will get through this. Councilmember Alvarez congratulated all of the 2020 Azusa Graduates and stated that signs were distributed to the graduates. PAGE TWO – 5/18/2020 Councilmember Avila stated that the graduate sign distribution was a success; expressed sentiments for Mr. Johnny Granados on what would have been his 100th birthday; on behalf of Luciana Ramirez, whose family was stricken by Covid-19, he expressed the seriousness of the virus and reminded everyone to take care of each other and follow the guidelines. Councilmember Mendez thanked the Azusa Unified School District for their collaboration with the graduate yard signs; and in honor of Memorial Day, he thanked those that gave the ultimate sacrifice. Mayor Gonzales thanked the Azusa Unified School District for collaborating on the Senior Recognition Project and stated the success of the event; requested that park equipment are cautioned off again as equipment is beginning to be used again; and emphasized the seriousness of Covid-19. Designation of Voting Delegate and Alternate to attend the Southern California Association of Governments Special Meeting General Assembly Business Session June 4, 2020 (Oral Report) Chief Deputy City Clerk Garcia presented the Item stating the Southern California Association of Governments (SCAG) Special Meeting General Assembly Business Session was scheduled for May 6-8, however it was cancelled due to Covid; the meeting is scheduled for June 4, 2020 via Zoom; and SCAG needs a voting delegate and alternate to be designated. Moved by Mayor Gonzales, seconded by Councilmember Alvarez, and carried by unanimous vote of the Council to designate Mayor Pro-Tem Macias as Voting Delegate to attend the Southern California Association of Governments Special Meeting General Assembly Business Session June 4, 2020. AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ NOES: COUNCILMEMBERS: NONE Moved by Mayor Pro-Tem Macias, seconded by Mayor Gonzales, and carried by unanimous vote of the Council to designate Councilmember Mendez as Alternate to attend the Southern California Association of Governments Special Meeting General Assembly Business Session June 4, 2020. AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ NOES: COUNCILMEMBERS: NONE SCHEDULED ITEMS – CITY COUNCIL PUBLIC HEARING TO ADOPT A RESOLUTION APPROVING THE ISSUANCE OF BONDS BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY FOR THE PURPOSE OF FINANCING THE ACQUISITION AND REHABILITATION OF A 61-UNIT MULITFAMILY RENTAL HOUSING PROJECT GENERALLY KNOWN AS ALOSTA GARDENS APARTMENTS Director of Administrative Services Johnson presented the Staff Report stating that this item is not an action of the City; Staff is requesting that the Council adopt a Resolution related to issuing bonds for the acquisition and rehabilitation of a housing project generally known as Alosta Gardens; and the City’s only responsibility is to conduct the Public Hearing on behalf of the California Statewide Communities Development Authority (CSCDA). Mayor Gonzales declared the hearing open. City Clerk Cornejo read the affidavit of proof of publication published on May 6, 2020, in the San Gabriel Valley Tribune. Public Comment None. Mr. John Penkower, CSCDA, provided a brief overview of the project. Moved by Councilmember Mendez, seconded by Councilmember Avila and carried by the unanimous vote of the Council to close the Public Hearing. AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ NOES: COUNCILMEMBERS: NONE PAGE THREE – 5/18/2020 Councilmember Avila offered Resolution No. 2020-C23 entitled: A RESOLUTION OF THE CITY COUNCIL OF The CITY OF AZUSA APPROVING THE ISSUANCE BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY OF MULTIFAMILY HOUSING REVENUE BONDS FOR THE ALOSTA GARDENS APARTMENTS Moved by Councilmember Avila, seconded by Mayor Pro-Tem Macias, and carried by unanimous vote of the Council to adopt Resolution No. 2020-C23 approving the issuance of Bonds by the California Statewide Communities Development Authority not to exceed $30,000,000, for the benefit of CLG Alosta, LP, to provide financing for the acquisition and rehabilitation of a 61-unit multifamily rental housing project generally known as Alosta Gardens Apartments, such adoption is solely for the purposes of satisfying the requirements of TEFRA, the Code and the California Government Code Section 6500 (and following). AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ NOES: COUNCILMEMBERS: NONE BUREAU OF JUSTICE ASSISTANCE CORONAVIRUS EMERGENCY SUPPLEMENTAL FUNDING (CESF) PROGRAM Chief of Police Bertelsen presented the Staff Report stating that the U.S. Department of Justice has made funding available to help local municipalities prevent, prepare for, and respond to the Coronavirus; the City of Azusa was designated $37,355; and grant funding is required to be used for emergency equipment such as masks, PPE, hand sanitizer, testing, and EOC operations. Moved by Councilmember Mendez, seconded by Councilmember Avila and carried by the unanimous vote of the Council to authorize the City Manager to submit a grant application to the U.S. Department of Justice for the purchase of specified equipment, supplies, and personnel costs; and authorize the City Manager and/or Mayor to execute all contracts, reports, and other documents required for receiving such funds pursuant to the terms and conditions of the U.S. Department of Justice. AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ NOES: COUNCILMEMBERS: NONE UPDATE OF CITY COVID RESPONSE, IMPACTS TO CITY OPERATIONS AND DIRECTION REGARDING ALLOWING FIREWORKS SALES City Manager Gonzalez presented the Staff Report stating that the number of positive COVID cases in Azusa has increase to 119; City facilities remain closed to the public; parks are open for walking, jogging, and running; playgrounds and amenities are closed; plans are in place to bring employees back to the workplace safely; testing was offered to City employees and of the over 200 employees that were tested, there were no active COVID cases, 7% tested positive for antibodies; employees that can telecommute are still recommended to do so; many city services remain available; modifications will be made to city facilities in preparation of reopening to the public; and mapping out large events for the remainder of the year is challenging as it is difficult to plan a budget when regulations are unknown. Also before the Council, is the decision of whether or not to issue permits for the sale of fireworks; it is a difficult decision due to the daily changes on when restrictions will be lifted; it is unknown whether restrictions on large group gatherings will be modified; due to the holiday being on a Saturday, it is likely that the number of participants in 4th of July festivities will increase; and it is highly recommended that the Council consider not issuing permits this year. Discussion ensued regarding the number of citations issued each year; permits; the direction other cities are taking; County guidelines; enforcement; and concerns regarding not allowing sales and discharge of fireworks. City Attorney Martinez stated that an urgency ordinance would need to be drafted in order impose any penalty or enforce any prohibition; the Council could choose to not allow the sale of fireworks in the City and still allow the discharge of safe and sane fireworks purchased in another city; and each year the Council establishes how many permits they will be issuing each year, this year they can issue zero. Further discussion ensued regarding whether permits should be issued; concerns regarding the allowing of fireworks to be discharged in the city; concerns regarding the health of the community; and the County health order. Moved by Councilmember Alvarez, seconded by Councilmember Avila, and carried by unanimous vote of the Council to receive and file the status report. AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ NOES: COUNCILMEMBERS: NONE PAGE FOUR – 5/18/2020 Moved by Mayor Gonzales, seconded by Councilmember Avila, and carried by the following vote of the Council to issue zero permits for the sale of fireworks in 2020. AYES: COUNCILMEMBERS: GONZALES, ALVAREZ, AVILA NOES: COUNCILMEMBERS: MACIAS, MENDEZ Extensive discussion ensued regarding whether or not to prohibit the discharge of fireworks in the City. It was the consensus of the Council to bring back the discussion of fireworks prohibition to the next Council meeting; and Staff will present an urgency ordinance or declaration at that time, should the Council wish to adopt it. It was clarified that the organizations that were not issued firework sales permits this year will still be eligible next year; and it is possible to waive the permit fees in 2021, which can be discussed at a later date. PUBLIC HEARING – COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CARES ACT FUNDS – CONSIDERATION TO ADOPT A RESOLUTION APPROVING $241,825 ONE TIME ONLY, SUPPLEMENTAL FY 2019-2020 CDBG FUNDS FOR THE EXPRESS PURPOSE OF RESPONDING TO, ADDRESSING, AND MITIGATING THE IMPACTS OF THE COVID-19 PANDEMIC Community Development Block Grant Consultant Gall presented the Item stating that the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) provides $5 billion in additional Fiscal Year 2019-2020 CDBG funding in response to the COVID-19 pandemic; as a participating city in the Los Angeles Urban County CDBG Program, the City of Azusa would be eligible to receive $241,825 in CDBG Cares Act Funds through the Los Angeles County Development Authority (LACDA); CDBG Cares Act funds may be used to create a small business assistance program, implement an emergency rental assistance program, or fund public service projects; should the Council decide to fund a small business assistance program, it is recommended that it be fully funded at the $241,825 allocation due to administrative requirements to operate these programs; once approved, it could take up to 6 weeks to implement; and it is likely that the program can begin late summer. Mayor Gonzales declared the hearing open. City Clerk Cornejo stated that CDBG does not require a legal publication; however notices were posted at appropriate City facilities. Public Comment None. Moved by Councilmember Mendez, seconded by Councilmember Avila and carried by the unanimous vote of the Council to close the Public Hearing. AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ NOES: COUNCILMEMBERS: NONE Community Development Block Grant Consultant Gall responded to questions posed by the Council stating that the City would partner with specific business or retail establishments within the City, and those would be the establishments available to individuals; it is recommended that the program be limited to either a small business assistance program or public service and emergency rental assistance program because of the extensiveness of a small business assistance program with grants being of larger dollar amounts; for a public service project, and the City can partner with a number of businesses to provide vouchers or gift certificates to income qualified individuals. Discussion ensued regarding the allocation of CDBG Cares Act Funds, partnering with the Chamber of Commerce, the possibility of utility payment relief, the difference between entitled and non-entitled cities in terms of CDBG funds, and small business assistance program qualification guidelines. Community Development Block Grant Consultant Gall reiterated that the direction provided by the Council is contingent on approval by the LACDA. It was the consensus of the Council to allocate 75% of the available funds to a small business assistance program and 25% to utility relief for low to moderate income customers. Councilmember Mendez offered Resolution No. 2020-C24 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING THE USE OF ADDITIONAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ECONOMIC SUPPORT KNOWN AS THE CORONAVIRUS AID RELIEF AND ECONOMIC SECURITY (“CARES”) ACT, TO RESPOND TO, PREVENT AND/OR MITIGATE AGAINST THE EFFECTS OF THE NOVEL CORONAVIRUS (COVID-19) PANDEMIC WITHIN THE CITY OF AZUSA PAGE FIVE – 5/18/2020 Moved by Councilmember Mendez, seconded by Mayor Pro-Tem Macias and carried by the unanimous vote of the Council to adopt Resolution No. 2020-C24 approving an Azusa CDBG CARES Act Program; and authorize the City Manager, or his designee, to execute all contracts and Agreements with Los Angeles County Development Authority (LACDA) and if applicable, with each approved recipient/subrecipient of the Azusa CDBG CARES Act Program. AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ NOES: COUNCILMEMBERS: NONE DISCUSSION AND DIRECTION REGARDING PROCEDURES FOR CONVERSION OF THE ELECTIVE OFFICE OF MAYOR TO A ROTATIONAL OFFICE City Attorney presented the Item stating that California law requires a ballot measure is required to convert an elective office to a rotational office; should the Council wish to proceed, they must direct Staff to prepare a ballot measure to put the question to the voters; the next possible election to place the measure would be the November General Election; prior to 1974, the City had a rotational Mayor and at that time it was put to the voters to make the change to elected Mayor; the Council would need to determine the process for selection of Mayor which would be adopted by Resolution; and the County Registrar of Voters is requesting ballot measure documents be submitted by the end of July. Discussion ensued regarding reasons to convert to a rotational Mayor, concerns regarding the conversion to a rotational Mayor, costs associated with placing this measure on the ballot, and the converting to district elections. The Council provided direction to the City Attorney and Staff to proceed with the procedures to call a Special Election to place a measure on the November ballot establishing a rotational Mayor to take effect in 2022. CONSENT CALENDAR: Moved by Councilmember Avila, seconded by Councilmember Mendez and carried by unanimous vote of the Council, to approve Consent Calendar Items E-1 to E-20, with the exception of Item E-14 which was handled under the Special Call portion of the agenda. AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ NOES: COUNCILMEMBERS: NONE 1. The minutes of the Regular Meeting of April 20, 2020 and Special Meeting of April 27, 2020 were approved as written. 2. Resolution No. 2020-C25 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 3. The Human Resources Action Items, in accordance with the City of Azusa Civil Service Rules Section 5.75 and applicable Memorandum of Understanding(s), were approved as follows: Merit Increase and/or Regular Appointment: A. Gomez, B. Bailey, R. Landeros, T. Richardson, E. Gutierrez, S. Sears, F. Sagun, P. Reid, J. Kolbach, H. Ayala, E. Estrada Flex Staffing Promotion: I. Diaz, A. Solache New Appointment: M. Garcia New Class Specification: Finance Manager Separations/Retirements: C. Ho, F. Munoz, G. Delgado. 4. The release of the Performance Bond in the amount of $908,831, the Labor and Materials Bond in the amount of $908,831, and the Monument Bond in the amount of $10,000 for Tract 74154 was approved; and the release of the Performance Bond in the amount of $241,082 and the Labor and Materials Bond in the amount of $241,082 for Tract 74154, Lot 7, was approved. 5. The release of the Performance Bond in the amount of $270,320, the Labor and Materials Bond in the amount of $135,160 and the Monument Bond in the amount of $3,220 for Tract 73418 was approved. 6. The Second Amendment to Maintenance Services Agreement between the City of Azusa and Control Air Conditioning Corporation for HVAC system services was approved; and an increase to the contract purchase order for Control Air Conditioning Services from $34,162.40 to $44,162.40 was approved; and the City Manager was authorized to execute the contract amendment on behalf of the City. 7. A Professional Service Agreement with Psomas to provide environmental and planning consultant services for the Azusa Land Reclamation Landfill project in an amount not to exceed $39,290.00 was approved; and the City Manager was authorized to prepare and execute the agreement on behalf of the City. 8. Resolution No. 2020-C26 was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, IDENTIFYING THE PROJECTS TO BE FUNDED WITH ROAD MAINTENANCE AND REHABILITATION ACCOUNT FUNDS PAGE SIX – 5/18/2020 9. The City Manager was authorized to execute the Memorandum of Agreement (MOA) with the San Gabriel Valley Council of Governments (SGVCOG) for $9,443.33 to provide hygiene services to individuals and families experiencing homelessness. 10. An increase to the Enterprise Fleet Services Blanket Purchase Order for Fiscal Year 2019/20 to a not-to-exceed amount of $80,000 was approved. 11. The Discovery Club Grant award from the California State Library was accepted, and the necessary budget amendments were approved and the current fiscal year budget was adjusted accordingly. 12. The competitive bidding process was waived as authorized under Azusa Municipal Code section 2-517-A(22) Solicitation and Bidding exceptions: specialized computer Software and Hardware; and the licensing of Govsense Land Management System and Oracle NETsuite, conversion and implementation services, not to exceed amount of $510,000; and the Mayor was authorized to sign and execute the Professional Services Agreement, Licensing Agreements, and Scope of Work on behalf of the City. 13. The City Treasurer’s Statement of Cash and Investment Balances for the month of March 2020 was received, reviewed, and filed. 14. Special Call. 15. Contracts for the Alleyways and Industrial Roads Pavement Rehabilitation Project No. 66120A & 66120C were awarded to Toro Enterprises, Incorporated in the amount of $720,252.50, which includes a 10% contingency for potential change orders as needed; and a contract in the amount of $27,681 was awarded to TKE Engineering, Incorporated for Inspection Services. 16. The certified list of consultants for on-call historic preservation consulting services for future development projects was adopted. 17. A Professional Service Agreement in an amount not to exceed $39,290.00 with Willdan Engineering to provide environmental consultant services for the construction of a new 97,200 square-foot industrial building located at 415- 435 S. Motor Avenue was approved; and the City Manager was authorized to prepare and execute the agreement on behalf of the City. 18. The First Amendment to the Professional Services Agreement with Willdan in the amount of $32,186, which includes a 10% contingency for potential change orders, increasing the not-to-exceed amount to $126,258 for the Arrow Highway Raised Median Islands Project No. HSIPL-5112(019) was approved; and the City Manager was authorized to execute an agreement amendment on behalf of the City. 19. The purchase of one 2020 Ford Police Interceptor SUV vehicle from National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 in an amount not to exceed $38,003.06 was approved; and the purchase of this vehicle based on the competitive bid process completed by the County of Los Angeles as authorized under AMC Section 2- 519, from which they ordered Ford police Interceptor Vehicles under NJPA contract #120716-NAF, was approved. 20. The competitive bidding process was waived as authorized under Azusa Municipal Code Section AMC 2-517(a)(22), which provides exceptions for the competitive bid and RFP processes under the following exception: Specialized computer software and hardware; a purchase agreement with Motorola Solutions for the acquisition of the Spillman Touch software module was approved; a purchase agreement with Motorola Solutions for the acquisition of the Brazos XML Interface module was approved; and a purchase agreement with Motorola Solutions for the acquisition of the Spillman Mobile Arrest Form module was approved. SPECIAL CALL FIRST AMENDMENT TO PROFESSIONAL SERVICE AGREEMENT BETWEEN CITY OF AZUSA AND TRANSTECH ENGINEERS INC., TO PROVIDE CONTRACT PLAN REVIEW AND INSPECTION SERVICES Director of Economic and Community Development Marquez responded to a question posed by the Council stating that the City is relying on Transtech Engineers, Inc. for the past year due to the shortage of a Building Inspector II position; the dollar amount is based off of invoices that were paid to Transtech Engineers, Inc. for their services; and once the position is filled, the allocated funds will be used to pay the employee. Moved by Councilmember Avila, seconded by Councilmember Mendez, and carried by unanimous vote of the Council to approve the First Amendment to the Professional Services Agreement with Transtech Engineers Inc. to provide plan review and inspection services; and authorize the City Manager to execute the amendment on behalf of the City. AYES: COUNCILMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ NOES: COUNCILMEMBERS: NONE PAGE SEVEN – 5/18/2020 SUCCESSOR AGENCY RELATED BUSINESS RESOLUTION AUTHORIZING PAYMENT OF WARRANTS BY THE SUCCESSOR AGENCY DATED APRIL 1, 2020 THROUGH MAY 18, 2020 Agencymember Alvarez offered Resolution No. 2020-R07 entitled: A RESOLUTION OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS TO BE PAID OUT OF SUCCESSOR AGENCY FUNDS Moved by Agencymember Alvarez, seconded by Agencymember Avila and carried by unanimous vote of the Agency to adopt Resolution No. 2020-R07. AYES: AGENCY MEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ NOES: AGENCY MEMBERS: NONE ADJOURNMENT – CITY COUNCIL RECONVENE - UTILITY BOARD REPORTS – UTILITY BOARD FISCAL YEAR 2019-2020 THIRD QUARTER BUDGET REPORTS FOR ELECTRIC AND WATER FUNDS Director of Utilities Robledo presented the Third Quarter Budget Report stating that sales for both water and electric have decreased slightly likely due to the reduction of business due to the COVID pandemic; this has not affected the net income in both funds, cash flow remains positive; Pabst Blue Ribbon announced that they are purchasing the Miller Coors plant which will be good for water sales; the Department is suspending shut-offs through the end of the Safer at Home Order; 10% of customers have past due balances with an average $170 per household; payment plans will be offered; and debt service coverage and cash reserves in both funds is above reserve requirements. In response to questions posed by the Board, Director of Utilities Robledo stated that he has not yet had a discussion with Pabst Blue Ribbon; it appears that initially, the plant will be operating at a reduced level; and it was taken into consideration for the budget. Moved by Boardmember Gonzales, seconded by Boardmember Mendez, and carried by unanimous vote of the Board to receive and file Fiscal Year 2019-20 Third Quarter Budget Reports for Electric and Water funds. AYES: BOARDMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ NOES: BOARDMEMBERS: NONE WATER SUPPLY AND POWER SUPPLY UPDATE (Oral Report) Director of Utilities Robledo provided an update on water supply and power supply stating that water and power supply remain strong; reservoirs are on a high level and no problems are expected for the rest of the year; the water is tested and treated day to day and is safe to drink; 33.4% of power comes from renewable resources which is above the State requirement; one year of power supply back up resources has been secured for 2021; the natural gas plant in Lodi will be back in service on July 1; and summer resources will be abundant. In response to a question posed by the Board, Director of Utilities Robledo stated that currently, 33.4% of power is from renewable resources and come 2022, that number will rise to above 80%. CONSENT CALENDAR – UTILITY BOARD Moved by Boardmember Gonzales, seconded by Boardmember Mendez and carried by unanimous vote of the Board, to approve Consent Calendar Items H-1 to H-10. AYES: BOARDMEMBERS: GONZALES, MACIAS, ALVAREZ, AVILA, MENDEZ NOES: BOARDMEMBERS: NONE 1. The minutes of the Regular Meeting of March 23, 2020 were approved as written. 2. The minutes of the Special Meeting of April 20, 2020 were approved as written. 3. A Procurement Contract was awarded to OneSource Distributors, LLC in a total not-to-exceed amount of $51,146.25, for the purchasing of major components for the Circuit Breaker Expansion Project at the Azusa Substation specified in Procurement Bid document LD-2020-EQUIPMENT; and the City Manager was authorized to execute the Procurement Contract LD2020-Equipment. PAGE EIGHT – 5/18/2020 4. A Procurement Contract was awarded to CLC Engineering, LLC. in a total not to exceed amount of $45,000, for the purchasing of Switchrack Steel for the Circuit Breaker Expansion Project at the Azusa Substation specified in Procurement Bid document LD-2020-Switchrack Steel; and the City Manager was authorized to execute the Procurement Contract LD2020-Switchrack Steel. 5. The temporary water rights lease agreements with the City of Monrovia, Valley County Water District, and San Gabriel County Water District were approved; and the Mayor was authorized to execute such water rights leases, pursuant to Utility Board Resolution 09-C69. 6. A Direct Payment Agreement with the Department of Community Services and Development for continued participation in the Low Income Home Energy Assistance Program (LIHEAP) for a period of three (3) years was approved; and the Director of utilities was authorized to execute the Direct Payment Agreement. 7. A three (3) year extension of the Amended and Restated Professional Services Agreement dated July 13, 2017 with inContact, Inc., including the Addendum to Service Contract for additional chat, text, and email customer communication channels was approved; and the Mayor was authorized to execute the Agreement and any related forms. 8. A Purchase Order with D&R Office Works, Inc. for Furniture for Utilities Department Customer Service Lobby Remodel Project in an amount not-to-exceed $27,601.92 was approved. 9. An amendment to the Agreement with RS Construction for painting and flooring for the Utilities Department Customer Service Remodel Project was approved in an amount not-to-exceed $65,220.00. 10. An increase to the blanket purchase order for RT Lawrence Corporation during fiscal year 2019/2020 from $18,300 to $31,000 for utility bill remittance processing software upgrades. TIME OF ADJOURNMENT: 10:57 P.M. __________________________________________ CITY CLERK NEXT RESOLUTION NO. 2020-C26 (City) NEXT ORDINANCE NO. 2020-03 NEXT RESOLUTION NO. 2020-R08 (Former Redevelopment Agency) NEXT MEETINGS: June 15, 2020 and July 20, 2020. PAGE NINE – 5/18/2020