HomeMy WebLinkAboutE-17 Staff Report - Crossing Guards Extension 2020CONSENT ITEM
E-17
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: MIKE BERTELSEN, CHIEF OF POLICE
VIA: SERGIO GONZALEZ, CITY MANAGER
DATE: JULY 20, 2020
SUBJECT: APPROVE EXECUTION OF AGREEMENT FOR THE CITY OF AZUSA TO
EXTEND CONTRACT SERVICES FOR CROSSING GUARDS WITH ALL
CITY MANAGEMENT SERVICES (ACMS)
BACKGROUND:
The City of Azusa and All City Management Services (ACMS) entered into a Professional
Services Agreement on July 1, 2017 whereby ACMS agreed to continue to provide Crossing
Guard Services to the City. The term of the Agreement expired on June 30, 2020 with an option
for the City to renew the agreement for two (2) successive one (1) year terms. The City and
ACMS had a mutual understanding that the City would present the renewal of the Agreement for
continued services to the City Council. The City and ACMS now desire to renew the Agreement
for a one (1) ye ar term from July 1, 2020 to June 30, 2021.
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1.Authorize the extension of the Professional Services Agreement for a one (1) year term
from July 1, 2020 to June 30, 2021.
ANALYSIS:
This is a proposal for the extension of the contract outsourcing crossing guards for the City of
Azusa. Azusa staffs 15 crossing guard posts at different intersections throughout the City. Most
of the posts safeguard crossing of school-aged children in the mornings and afternoons. One
post is dedicated to ensuring the safety of senior citizens as they walk to and from the Azusa
Senior Center.
APPROVED
CITY COUNCIL
7/20/2020
Crossing Guards with All City Management Services
July 20, 2020
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The company providing this service is All City Management Services (ACMS), a private
company that contracts crossing guard service for numerous municipalities and school districts
throughout California, including Covina, Baldwin Park and La Puente. They currently employ
over 3,500 school crossing guards and supervisors. ACMS is the only company in the Los
Angeles area whose sole function is crossing guard service. AZPD staff has interacted with
ACMS personnel and management over a decade and have been impressed with their
professionalism and commitment to community safety.
ACMS crossing guards receive four hours of initial training and ongoing training as needed.
They wear provided uniforms and carry stop signs. They are required to provide the utmost in
customer service and safety in their crossing guard roles. AZPD's Traffic Unit monitors
pedestrian and vehicle traffic flow in areas where crossing guards are assigned and ensure that
Azusa's pedestrian safety needs are met.
Prior to 2008 the Police Department formally managed and funded the school crossing guard
program. Funding the program included salary, workers compensation and Medicare payments
for 12 budgeted positions. Managing a crossing guard program is a costly endeavor. In addition
to the budgeted costs, there are unseen costs such as the time needed to recruit, supervise,
schedule and staff vacancies. ACMS provides all of the functions of managing the crossing
guard program and also maintains a $1,000,000.00 liability insurance policy and Worker’s
Compensation insurance.
The City’s adopted budget for 2020/2021 includes funds to contract school crossing guard
services. ACMS provided Azusa a bid for services which includes the hourly rate responsibility
for all contract functions including screening, recruitment, staffing, training, equipment, Workers
Compensation, payroll and supervision. ACMS maintains alternate guards and a system to
ensure adequate response and immediate back-up for any Crossing Guard absent from duty for
any reason.
Section 3.3 of the Agreement with ACMS (Fees and Payments), states in part that in the event
that the enactment of any local, state or Federal ordinance, statute, law, code, order, decree,
judgment, rule or regulation causes an increase of more than 15% in the minimum wage that
ACMS must pay its non-exempt employees during the term of the agreement, the City does
agree to negotiate in good faith with ACMS an increase in the amount of compensation payable
to ACMS under this Agreement during the remainder of the term.
The Agreement has been approved as to form by the City Attorney.
FISCAL IMPACT
In the approved budget for F/Y 20/21, staff has budgeted $210,000 for ACMS services under
Crossing Guard Services Account #10203330006497.
Crossing Guards with All City Management Services
July 20, 2020
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Prepared by: Reviewed and approved:
Robert Landeros Mike Bertelsen
Administrative Captain Chief of Police
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachments:
1. Copy of City of Azusa Professional Services Agreement