HomeMy WebLinkAboutE-04 Staff Report - Blanket Increase - Commercial Aquatic ServicesCONSENT ITEM
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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MIKI CARPENTER, COMMUNITY RESOURCES DIRECTOR
DATE: JULY 20, 2020
SUBJECT: REQUEST TO INCREASE FISCAL YEAR 2019/20 BLANKET PURCHASE ORDER
FOR COMMERCIAL AQUATIC SERVICES
BACKGROUND:
In accordance with Sec. 2-518 (a) of the Azusa Municipal Code, purchase orders over $25,000 require
Council approval. The Community Resources Department is requesting authorization to increase the FY
2019/20 blanket purchase order with Commercial Aquatic Services for Pool Chemicals from $24,900 to
$31,900. No additional budget is being requested for this request.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1) Approve an increase to the Commercial Aquatic Services Blanket Purchase Order for Fiscal
Year 2019/20 to a not-to-exceed amount of $31,900.
ANALYSIS:
The City uses Commercial Aquatic Services for pool chemicals for Slauson Pool. In Fiscal Year
2019/20 a blanket purchase order in the amount of $24,900 is processed. However, due to the increase in
the costs of providing services because of the COVID-19 pandemic, the blanket purchase order needs to
be increased to $31,900 in order to pay outstanding invoices. Council action is required to increase the
blanket purchase order as the request exceeds the City Manager’s $25,000 approval authority in
accordance with the City’s purchasing policy.
APPROVED
CITY COUNCIL
7/20/2020
Increase Blanket PO
July 20, 2020
Page 2
FISCAL IMPACT:
Sufficient budget is available in FY 2019/20 to cover the cost of the increased purchase order.
Prepared by: Reviewed and Approved by:
Marc Gonzales Miki Carpenter
Recreation Superintendent Director of Community Resources
Fiscal Impact Reviewed by: Reviewed and Approved:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager