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HomeMy WebLinkAboutB- 6 Contract Civiltec Eng. 07-24-06CONSENT CALENDAR TO: HONORABLE MAYOR AND MEMBERS OF THE AZUSA CITY COUNCIL FROM: JOSEPH F. HSU, DIRECTOR OF UTILITIES DATE: JULY 24, 2006 SUBJECT: PROFESSIONAL SERVICES CONTRACT WITH CIVILTEC ENGINEERING, INC. TO PERFORM INSPECTION SERVICES ON THE ROSEDALE WATER RESERVOIRS AND WATER PUMP STATIONS RECOMMENDATION It is recommended that the City Council approve a Professional Services Contract in the amount of $180,000 to Civiltec Engineering to provide inspection services on Rosedale development water reservoirs and pump stations. BACKGROUND The construction of water facilities for the Rosedale development is being funded by the developer, Azusa Land Partners (ALP), and the City will be reimbursed by ALP for the majority of costs associated with the inspection of the construction of the Rosedale water facilities. Ten consultants were requested to submit letter proposals for this project, and three consultants responded: Civiltec, $180,000; SA Associates, $265,000; and Willdan, $229,920. The inspection services to be provided by Civiltec include inspection of the construction of the 1023 Reservoir, 890 Reservoirs, 1023 Pump Station, and Sierra Madre Pump Station. Inspection of these water facilities requires specialized inspection skills and experience which Civiltec possesses. According to the Development Agreement between the City and ALP, approximately 72% of the cost associated with the 890 Reservoirs' construction will be borne by the City, including a portion of the cost of this inspection services contract. FISCAL IMPACT The fiscal impact of this contract is $180,000. Initial funding will be provided from approved Capital Improvement Budget account 32-80-000-721/72104D-6625-7145; ALP will provide partial reimbursement such that net fiscal impact on the City will be about $39,000. Prepared by: Chet F. Anderson, Assistant Director- Water Operations CITY OF AZUSA PROFESSIONAL SERVICES AGREEMENT CONSTRUCTION INSPECTION SERVICES 1. PARTIES AND DATE. This Agreement is made and entered into this 2-7 ' day of � Q �--y , 2006 by and between the City of Azusa, a municipal organization organized under the laws of the State of California with its principal place of business at 213 East Foothill Boulevard, Azusa, California 91702-1295 ("City") and CIVILTEC ENGINEERING, INC a CORPORATION with its principal place of business at 118 W. Lime Avenue, Monrovia, CA 91016 ("Consultant"). City and Consultant are sometimes individually referred to as "Party" and collectively as "Parties." 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing construction inspection services to public clients, is licensed in the State of California, and is familiar with the plans of City. 2.2 Project. City desires to engage Consultant to render such services for the Rosedale Development Project — reservoirs and pump stations construction inspection ("Project") as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 Genet ai Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional construction inspection consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from July 25, 2006, to June 30, 2007, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. 3.2. Responsibilities of Consultant. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: Randy J. Hurst. 2 3.2.5 City's Reyreseiitative. The City hereby designates Chet F. Anderson, or his or her designee, to act as its representative for the performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other than the City's Representative or his or her designee. 3.2.6 ConsuItant's Representative. Consultant hereby designates David Byrum, or his or her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.8 Standard of Care; Performance of 1;m la ees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub -consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.9 Laws and Re ulaticiis. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, 7 Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.10 Insurance. 3.2.10.1 Time for Compliance. Consultant shall not commence Work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. 3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage: (A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers' Compensation and Employer's Liability: Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. (B) Ulimmum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Workers' Compensation and Employer's Liability: Workers' Compensation limits as required by the Labor Code of the State of California. Employer's Liability limits of $1,000,000 per accident for bodily injury or disease. 3.2.10.3 Professional Liability. Consultant shall procure and maintain, and require its sub -consultants to procure and maintain, for a period of five (5) years following completion of the Project, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than $1,000,000 per claim, and shall be endorsed to include contractual liability. M 3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies: (A) General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insured with respect to the Work or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it in any way. (B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it in any way. (C) Workers' Compensation and Emi2loyers Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Consultant. (D) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers. 3.2.10.5 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents and volunteers. 5 3.2.10.6 Deductibles and Self -Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Consultant shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses'and related investigation costs, claims and administrative and defense expenses. 3.2.10.7 Accotability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating no less than A: VIII, licensed to do business in California, and satisfactory to the City. 3.2.10.8 Verification of Coverage. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in .compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.3 Fees and Payments. 3.3.1 'Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed One hundred eighty thousand dollars ($180,000.00) without written approval of City's Utility Board/City Council. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.3.2 Pa ment of Compensation. Consultant shall submit to City a monthly R itemized statement which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City's Representative. 3.3.5 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et s_g., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 7 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Consultant: City: Civiltec Engineering, Inc. 113 Lime Avenue Monrovia, CA 91016 Attn: David Byrum, P.E. City of Azusa 213 East Foothill Blvd. Azusa, CA 91702-1295 Attn: Chet F. Anderson Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.3 Ownership of Materials and Confidentiality. 3.5.3.1 Documents & Data: Licensing of Intellectual Pro ert . This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.5.4 Cooperation, Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.5 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action. 3.5.6 Indemnification. Consultant shall defend, indemnify and hold the City, its I officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Consultant shall defend, at Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents or volunteers. 3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County. 3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project. 3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.13 Construction; References; _Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not 10 work days. All references to Consultant include all personnel, employees, agents, and subcontractors of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.17 Invalid 11 y; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.19 Equal QM)oqunity EmployMent. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.20 Libor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every 11 employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. CITY OF AZUSA By: .Gk 14t By: Francis M. DeLach City Manager Attest:&2n'�14� City Clerk Approved as to Form: A Bestest & Krieg LLP City A orney 12 CIVILTEC ENGINEERING, INC. David Byrum Vice President EXHIBIT "A" SCOPE OF SERVICES TWO PAGES ATTACHED FOLLOWING THIS PAGE elrigineering ine. General Civil, Municipal, Water and Wastewater Engineering, Planning Construction Management and Surveying Monrovia Prescott Phoenix July 5, 2006 City of Azusa Light and Water Department 729 North Azusa Avenue U AP.O. Box 9500 H t y ,•, A t E N Azusa, CA 91702 For Quality ofLife Attention: Chet Anderson, P.E., Assistant Director of Utilities - Water Operations Subject: Proposal to Provide Inspection Services for the 890 and 10234 Reservoirs, 1023 Pump Station and Sierra Madre Pump Station. Dear Mr. Anderson: The City of Azusa and the Azusa Land Partners are constructing new reservoirs and pump stations is conjunction with the construction of the new Rosedale development. It is anticipated the services will begin in July 2006 and last for one full year. Based upon this duration and an average of 10 hours per day, we estimate the construction observation will require approximately 2400 inspection hours. Our scope of services to complete the inspection services includes the following. SCOPE OF SERVICES A. Provide full time inspection of construction work to assure quality of construction and adherence to specifications, drawings, and submittals. Inspection will be provided as needed estimated to require 10 hours per day average, each day the work is being executed. We will document daily work progress with written logs and photographs, as required. We anticipate one inspector will be able to handle all four projects simultaneously, but we have added some time for part time inspection by a second inspector on high volume days. B. Manage requests for change orders by the Contractor. Provide requests for change orders with documentation to the Azusa Land Partners for review and recommendations. Implement changes as required and directed by the Azusa Land Partners. C. Monitor and collect test data for soils and compaction, concrete, paint, welding and other data as available. The actual testing work will be performed by others. 118 West Lime Avenue Monrovia, CA 91016 TEL: (626) 357-0588 FAX: (626) 303-7957 City of Azusa Mr. Chet Anderson, P.E. Proposal to Provide Inspection Services] July 5, 2006 e;1gineerilig hic. Page 2 D. Maintain record drawings in the field indicating any changes in the design, materials, dimensions and details. Provide red lined "as -built" drawings to the City and Azusa Land Partners. E. Prepare a "punch list" of all items to be completed by the Contractor to obtain final completion. Keep the City appraised of any potential field issues. Insure items are completed. F. Arrange and conduct the final inspection and start-up coordination work with the contractors and City prior to the new facilities being placed into service. Final inspection to be witnessed by City. BUDGET FOR INSPECTION SERVICES Civiitec• proposes to provide the Scope of Services presented herein on a time and materials basis per the attached rate schedule at the following guaranteed -not -to -exceed amount. Any additional services requested by City will be completed on the same basis. Inspection - 2400 hours @ $75.00 per how - $180,000.00 CLOSING REMARKS CIVIL TEC engineering, inc. is committed to supporting this project with the best technical and personnel resources at its disposal. We appreciate the opportunity to submit a proposal for this project and look forward to assisting the City of Azusa in the successful completion of this important construction project. Please contact the undersigned directly with any questions. Very truly yours, CIVIL TEC engineering ine- W. David Byrum, P.E. Vice -President WDB:dmd J:\2006\Proposa1s\P06030- Azusa Reservoir Inspeetioadoc EXHIBIT "B" SCHEDULE OF SERVICES Construction inspection of Rosedale Development water storage reservoirs, pump stations, and related contractor activities; coordination of testing services; serve as liaison between Contractor, Developer, and Azusa Water; check materials for conformance with shop drawings; interpret plans and specifications; measure quantities for payment; recommend field change orders; keep as -built drawings; keep daily activity records; and deal with the public as necessary during the course of the work. Inspection services will be provided 8 hours daily for the fiscal year from July 25, 2006 to June 30, 2007. EXHIBIT "C" COMPENSATION One construction inspector---- at an hourly rate of $75 per hour, for 8 hours of inspection per work day for contract duration. "� . C E:R T i F i .AT -E i : L B €.L.IT i .: ill U ! l l V L E I' :. Oate {mm7df 006 1111 Prod Michelle Mallon THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. Complete Insurance, Inc. 19000 MacArthur Blvd. PH Floor THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Irvine CA 92612 --- - INSURER United States Fidelity & Guaranty A (c/o St. Paul Travelers, MN) (949) 263-0606 www.Completelnsurance.com INSURER Fidelity & Guaranty Ins. Co. - g c/o St. Paul Travelers, MN) INSURER St. Paul Fire & Marine Ins. Co. Civiltec Engineering, Inc. C (c/o St. Paul Travelers. MN) 118 W. Lime Ave. Monrovia CA 91016 INSURER D CO.VERAGIn THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE .MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY - EFFECTIVE MMIATE POLICY EXPIRATION M DATE LIMITS A GENERAL LIABILITY 7 COMMERCIAL GENERAL DAB CLAIMS MADE OCCUR BK02167357 1/1/2006 1/1/2007 EACH OCCURRENCE $ FIRE DAMAGE (Any7 fire) $ MED EXP (Any oneperson) $ UUL PERSONAL & ADV INJURY $ 1.0 U,UUL GENERAL AGGREGATE -.$ GEML AGG LI FAT APPLIES PER PRODUCTS-COMP/OP AGG :$ $ POUCY 7PROJECTRLOC 13 AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON•OWNED AUTOS BA02168323 1/1/2006 111 /2007 COMBINED SINGLE LIMIT $ 1,000,00( BODILY INJURY (PPI person) $ BODILY INJURY (Per accident) :$ PROPERTY DAMAGE (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC .$ AUTO ONLY: AGG S ANY AUTO j` EXCESS LIABILITY OCCUR [:].71 CLAIMS MADE BK02167357 111/2006 1/1/2007 EACH OCCURRENCE S AGGREGATE $ S $ DE DUCT/ BLE RETENTION $ Is WORKERS' COMPENSATION & STATUTORY LIMIT THE .:<•:.t :> EL EACH ACCIDENT $ EMPLOYERS' LIABILITY BW02167354 1/1/2006 1/1/2007 ELDISEASE - EA EMPLOYEE $ EL DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCL.USIONS ADDED BY ENDORSEMENTISPECiAL PROVISIONS Certificate Halder is Additional Insured as respects General Liability & Auto Liability but only if required by written contract with the Named Insured pprior to an occurrence & as per coverage form CUBF26090903 & Endt. form CUCA99090895. Waiver of Subrogation Endt. WC040306 included as respects Work Comp. Coverage subject to all policy terms & conditions. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE Cittyy of Azusa, Light and Water Department EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL x)w MAIL 30- -DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRE- PO Box 9500 Azusa CA 91702-9500 SENTATIVES. • 10 ❑a s for Non-PaymaM of Premium AUTHORIZED REPRESENTATIVE y ,: � r'f � %. •f.: -�.^:..'��!lam"r`� � 'S.�.mw�--^�'' Allcia K. In ram ff 1/11/2006 ARCHITECTS AND ENGINEERS PROGRAM SUMMARY ENDORSEMENT THIS SUMMARY ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. INSURED: Civiltec Engineering, Inc. United States Fidelity & Guaranty (c/o St. Paul Travelers, MN) POLICY NUMBER: BK02167357 POLICY PERIOD: 1/1/2006 To 1/1/2007 ADDITIONAL INSURED: City of Azusa, Light and Water Department PO Box 9500 Azusa CA 91702-9500 This summary endorsement modifies insurance provided under the following: Additional Insured: The following is added to Section H. WHO IS AN INSURED: Any person or organization that you agree to add as an insured under this Liability Coverage Part is a written contract or agreement that is made before, and in effect when, the "bodily injury' or "property damage" occurs or the offense that causes the "personal injury' or "advertising injury' is first committed, but only with respect to that person's or organization's ability arising out of "your work" for that person or organi=ion. However, such person or organization is not an insured with respect to any: (1) "Bodily injury'', "property -'damage", "personal injury' or "advertising injury" that does not arise out of: (a) Your negligence; or (b) The negligence of another person or organization for whom you are liable; (2) `Bodily injury', "property damage", "personal injury' or "advertising injury" for which such person or organization has. assumed liability in a contract or agreement, except for liability for damages that such person or organization would have in the absence of the contract or agreement; (3) "Property damage" to: (a) Property owned, uscd or occupied by, or loaned or rented to such person or organization; (b) Property over which such person or organization is for any purpose exercising physical control; or (c) "Your work" performed for the insured; or (4) "Bodily injury'', "property damage", "personal injury" or "advertising injury" arising out of any architect's, engineer's or surveyor's rendsfing of, or failure to render, any "professional service", when such person or organization is an architect, engineer or surveyor. Aggregate Limit of Insurance (Per Project): The General Aggregate Limit applies separately to each of your projects away from premises owned by or rented to you. Notice of Cancellation: We may cancel this policy by ailing (first class mail only) or delivering written notice of cancellation at Imst a. 10 days before the effective date of cancellation if we cancel for non-payment of premium; or b. 30 days before the effective date of cancellation if we cancel for any other reason. Other Insurance: The following replaces SECTION IV.Conditions, 5. "Other Insurance", a. Primary Insurance, (2): (2) However, this insurance will be considered primary to, and non-contributory with, "other insurance" issued directly to a person or organization added as an additional insured under Section U. WHO IS AN INSURED 2.; if you specifically agree, in that written contract or agreement, that this insurance must be primary to, and non-contributory with, such "other insurance". This insurance will then be applied as primary insurance for damages for "bodily injury'', "property damage", "personal injuy" or "advertising injury' to which this insurance applies and that are incurred by such person or organization., and we will not share those damages with such "other insurance". Separation of Insureds: Except with respect to the Limits of Liability, and any rights or duties specifically assigned in this Coverage Part to the First Named Insured, this insurance applies: a. As if each Named Insured were the only Named Insured; and b. Sepatately to each insured against whom claim is made or "suit" is brought Transfer of Rights of Recovery and Proceeds Against Others to Us (Waiver of Subrogation): The following is added to Section IV. Conditions, 8.: However, we waive any right of recovery and proceeds we may have against any person or organization that is added as an Additional Insured under WHO IS AN INSURED, 2.: a Because of payments we make for "bodily injury', "property damage", "personal injury" or "advertising injury' arising out of "your work" in ongoing operations or included in the "products - completed operations hazard"; and b. Performed under a written contract or agreement that is made before, and in effect when, the "bodily injury" or "property damage" occurs or the offense that causes the "personal injury" or "advertising injury" is committed; and c. You specifically agree in such written contract or agreement to waive those rights of recovery and proceeds for such person or organization. Countersigned by Authorized Representative CUBF 26 09 09 03 Includes copyrighted material of Insurance Services Office with its Printed in US -A. pa=e(m>z;;dc CERTIFICATE OF LIABILITY INSURANCE du r Michelle Mallon THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. Complete Insurance, Inc. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE 1 x000 M cArthBI d PH 1:1 COVERAGE AFFORDED BY THE POLICIES BELOW. a ur v loor I rvi ne CA 92612 (949) 263-0606 www.Coi-npletelnsurance.com nsured Civiltec Engineering, Inc. J INSURER Continental Casualty Company j jl A Co Victor O. Schinnerer EE INSURER 6 INSURER C 118 W. Lime Ave. INSURER Monrovia CA 91016 D -COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED I-01 HE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CON DITInNS nF SurH and IrlFC ArrPFr ATF I IRAITc 4zwnwhi AeAV LJA VE DEEM DEnIII"C'n DV DA rn rI Aie C NSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTWE DATE MMIDD/YY POLICY EXPIRATION DATE MM/DD/YY LIMITS GENERAL LIABILITY COMMERCIAL GENERAL UAB CLAIMS MADE DOCCUR EACH OCCURRENCE $ FIRE DAMAGE (Any I fire) $ MED EXP ( oneperson) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGG LIMIT APPLIES PER POLICY PROJECT LOC PRODUCTS-COMP/OP AGG $ g AUTOMOBILE LIABILITY. ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT $ BODILY INJURY (Per Pin) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY OCCUR FICLAIMS MADE DEDUCTIBLE RETENTION $ EACH OCCURRENCE $ .AGGREGATE :$ $ ;$ $ WORKERS' COMPENSATION & EMPLOYERS' LIABILITY STATUTORY LIMIT )OTHER;-'- ` .. EL EACH ACCIDENT $ EL DISEASE - EA EMPLOYEE $ EL DISEASE - POLICY LIMIT $ 4 Professional Liab. AEA006095590 1/1/2006 1/1/20071,000,000 Per Claim 12,000,000 Aggregate UEZ11L,KIrI ILIY Ur Ur•t1CHIILAV.y1LVL-A I IUIYWVk"$ULt SIt AC:LIJJIUlYS AUUEU BY ENUURSEMENT/SPECIAL PROVISIONS 30 Day Notice Endt. G138989 -A included - 10 day notice applies to non-payment CER; IFICATE HOLDERCANC£IiwATtCuN SHOULD ANY OF THE ABOVE DESCRtBtb POLICIES BE, CANCELLED BEFORE TETE CI tY of Azusa, EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL Light and Water Department 3QDAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRE- PO Box 9500 SENTATWES. ' 10 Das for Non -Payment of Premium Azusa CA 91702-9500 AUTHORIZED REPRESENTATIVE Alicfa K. Ingram A INSURED: Civiltec Engineering, Inc. Policy Number: AEA006095590 Effective Date: 1/1/2006 PROFESSIONAL LIABILITY AND POLLUTION INCIDENT LIABILITY INSURANCE POLICY ENDORSEMENT NOTICE 1/11/2006 NOTICE ENDORSEMENT — CANCELLATION or NON -RENEWAL We agree with you that this Policy will not be: ® cancelled non -renewed until 30 days prior written notice is given to: City of Azusa, Light and Water Department PO Box 9500 Azusa CA 91702-9500 All other provisions of the policy remain unchanged. G -138989-A Page 1 of 1 (Ed. 5/00) y F� Countersigned by Authorized Representative 1/11/2006 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT s CALIFORNIA This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. This endorsement forms a part of: Policy No. BW02167354 Endorsement Notice of the St. Paul Fire and Marine Insurance Company NCCI Carrier Code 13706 Issued to: Civiltec Engineering, Inc. Policy Expiration Date: Authorized Representative We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 3% of the California workers' compensation premium otherwise due on such remuneration. SCHEDULE Person or Organization Anyone for whom the Named Insured has agreed to furnish this waiver. Minimum Premium: $100.00 The premium for this coverage will be determined and billed at Audit. WC 04 03 06 (Ed. 04 84) Printed in U.S.A. Policy Number: BA02168323 Insured: Civiltec Engineering, Inc. COMMERCIAL AUTO 1/11/2006 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE PART GARAGE COVERAGE PART TRUCKERS COVERAGE PART. With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. SCHEDULE Name of Person or Organization: City of Azusa, Light and Water Department PO Box 9500 Azusa CA 91702-9500 A. WHO IS AN INSURED is amended to include as an "insured" the person or organization shown in the Schedule as an Additional Insured. The coverage afforded to the Additional Insured is solely limited to liability specifically resulting from the conduct of the famed Insured which may be imputed to the Additional Insurpd. However, the naming of the person or organization shown in the Schedule as an Additional Insured does not increase or alter the Limit of Insurance nor the scope of coverage of this policy. B. EXCLUSIONS This insurance does not apply to: 1. "Bodily injury" or "property damage" for which the Additional Insured is obligated to pay damages by reason of the assumption of liability in a contract or agreement. But this exclusion does not apply to liability for damages chat the Additional Insured would CL/CA 99 09 08 95 have in the absence of the contract or agreement. 2. "Bodily injury" or "property damage" arising out of the use of your "products" or work you performed for the Additional Insured. 3. "Property damage" to: a. Property owned, used or occupied by or rented to the Additional Insured. b. Property in the care, custody or control of the Additional Insured for any purpose of exercising physical control, C. Any coverage provided by this policy shall be excess only, over any other valid and collectible insurance which would apply in the absence of [his policy. However, this policy shall not be excess over any policy written as specific excess. Includes copyrighted material of Insurance Services Office, Inc., with its permission. Copyright, Insurance Services Office, Inc., 1993