HomeMy WebLinkAboutE-11 Staff Report - Historic Resource Group PSA CONSENT ITEM
E-11
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MATT MARQUEZ, ECONOMIC AND COMMUNITY DEVELOPMENT DIRECTOR
DATE: AUGUST 17, 2020
SUBJECT: REQUEST TO AMEND PROFESSIONAL SERVICES AGREEMENT WITH
HISTORIC RESOURCE GROUP TO CONDUCT THE CITY'S HISTORIC CONTEXT
STATEMENT AND CITYWIDE HISTORIC SURVEY UPDATE AS IT RELATES TO
THE CITY'S HISTORIC PRESERVATION PROGRAM
BACKGROUND:
The City of Azusa has a rich history that evolved from its founding date in 1887 and incorporated on
December 29, 1898. The City has approximately 120 years of history which has been memorialized and
celebrated. The City’s Historic Preservation Program started with the adoption of the Historic Property
Survey List and Chapter 55 of the Azusa Municipal Code.
On November 16, 2000, the City Council adopted Ordinance No. 00-012. This Ordinance established
Chapter 55 – Historic Preservation Code Section of the Azusa Municipal Code. This Chapter and the
corresponding Cultural and Historic Preservation Commission it created was done so to protect,
appreciate, and preserve the cultural and historic resources of the City. By doing so, a partnership would
be established between the Commission, other governmental agencies, property owners/residents, the
business sector, and the community at large to retain and protect those cultural and historic resources
which will preserve and enhance the community.
On October 7, 2019, the City Council approved Professional Service Agreement with Historic
Resources Group to conduct the City’s Historic Context Statement and Citywide Historic Survey
Update.
RECOMMENDATION:
Staff recommends that the City Council take the following actions:
1)Approve the Professional Services Agreement First Amendment with Historic Resources Group
to conduct the Historic Context Statement and Historic Survey Update to extend the contract
term date to December 2021; and
APPROVED
CITY COUNCIL
8/17/2020
PSA First Amendment Historic Resource Group – Historic Context Statement & Historic Survey Update
August 17, 2020
Page 2 of 2
2) Authorize the City Manager to prepare and execute the agreements, in a form acceptable to the
City Attorney, on behalf of the City.
ANALYSIS:
Due to the state and local State of Emergency resulting from the threat of Novel Coronavirus (COVID-
19), Governor Newsom issued several Executive Orders that impacted the project’s timeline. The
project is currently back on track and is moving forward. Therefore, the contract needs to be extended
in order to complete the project.
FISCAL IMPACT:
The Historical Resources Group contract amount of $89,900 was approved by Council on October 7,
2019, and it was included in the FY2019-20 approved budgeted in under the Professional Services
Account 1035611000-6399. $14,927 of services was paid in FY2019-20, and the balance of $74,975
will be included as a budget carryforward item in FY2021. Therefore, the contract extension has no
fiscal impact.
Prepared by: Reviewed by:
Manuel Muñoz Matt Marquez
Planning Manager Director of Economic and Community Development
Fiscal Reviewed by: Reviewed and Approved by:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager
Attachments:
1) Professional Service Agreement First Amendment with Historic Resources Group and City of
Azusa
CITY OF AZUSA
FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
WITH HISTORIC RESOURCES GROUP AND CITY OF AZUSA
RE: HISTORIC CONTEXT STATEMENT AND CITYWIDE SURVEY UPDATE
1.PARTIES AND DATE.
This Agreement is made and entered into this 17th day of August, 2020 by and between
the City of Azusa, a municipal corporation organized under the laws of the State of California
with its principal place of business at 213 East Foothill Boulevard, Azusa, California 91702
(“City”) and Historic Resources Group, a California Limited Liability Company with its
principal place of business at 12 S. Fair Oaks Avenue, Suite 200, Pasadena, CA 91105
(“Consultant”). City and Consultant are sometimes individually referred to herein as “Party”
and collectively as “Parties.”
2.RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for the Historic
Context Statement and Citywide Survey Update dated October 7, 2019
3.AMENDMENT.
Section 3.1.2 is hereby amended to read as follows:
3.1.2 Scope of Services and Term.
“3.1.2 Term. The term of this Agreement shall be from November 2019 to
December 2021, unless earlier terminated as provided herein. Consultant shall complete the
Services within the term of this Agreement, and shall meet any other established schedules and
deadlines. The Parties may, by mutual written consent, extend the term of this Agreement if
necessary to complete the Services.”
4.REMAINING PROVISIONS OF AGREEMENT.
Except as otherwise specifically set forth in this First Amendment, the remaning
provisions of the Agreement shall remain in full force and effect.
[SIGNATURES ON NEXT PAGE]
Attachment 1
First Amendment to Professional Service Agreement – Historic Resources Group
August 17, 2020
Page 2 of 2
CITY OF AZUSA HISTORIC RESOURCES GROUP
By: By:
Mayor
Name:
Attest:
Title:
City Clerk
Approved as to Form:
Best Best & Krieger LLP
City Attorney