HomeMy WebLinkAboutE-12 Staff Report - VMT Agreement Amendment Analysis ToolCONSENT ITEM
E-12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: MATT MARQUEZ, ECONOMIC AND COMMUNITY DEVELOPMENT
DIRECTOR
DATE: AUGUST 17, 2020
SUBJECT: FIRST AMENDMENT TO THE MEMORANDUM OF AGREEMENT BETWEEN
THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (THE “SGVCOG”)
AND THE CITY OF AZUSA FOR PARTICIPATION IN THE SAN GABRIEL
VALLEY REGIONAL VMT ANALYSIS MODEL
BACKGROUND & ANALYSIS:
The San Gabriel Valley Council of Governments (SGVCOG) entered into a memorandum of agreement
(MOA) with Azusa and other local cities to develop a regional Vehicle Miles Traveled (VMT) analysis
model. On March 16, 2020 the City Council adopted the MOA and city staff participated in the
development of analysis model. Discussion about implementing VMT analysis continued after
development of the model and in May of 2020, SGVCOG staff and participating cities discussed the
possibility of establishing a VMT screening tool that can effectively and quickly calculate the traffic
impact of a proposed development. The group whom conducted the modeling efforts, Fehr & Peers,
agreed to maintain the screening tool in exchange for a minimal annual fee. The cost of maintenance
will be divided by the number or participating cities that have opted into developing and maintaining this
tool. The proposed length of this project is five years. This work was not contemplated under the
original MOA and therefore the subject proposed amendment is before the City Council.
The analysis tool will assist staff, applicants, and environmental consultants with analyzing potential
project impacts in a more efficient manner.
RECOMMENDATION:
Adopt the first amendment to the Memorandum of Agreement between the SGVCOG and the City of
Azusa for participation in the San Gabriel Valley Regional VMT Analysis Model.
APPROVED
CITY COUNCIL
8/17/2020
First Amendment – Memorandum of Agreement Between the SGVCOG and the City of Azusa – SGV Regional
VMT Analysis Model
August 17, 2020
Page 2 of 2
FISCAL IMPACT
The Analysis Tool will be maintained until 2025 at a cost that does not exceed $2,750 per city in total as
long as fifteen cities participate. With twenty-six cities participating, the baseline cost of share for each
city will be lowered to $2,500 per city in total. The final amount will be determined once all participating
cities execute the MOA amendment with the SGVCOG. Cities can utilize local return on Measure R and
Measure M funds to cover the costs of this tool. There is sufficient Measure M Funds available for the
proposed recommendation. Upon Council approval and once the first amendment to the Memorandum
of Agreement between the SGVOG and the City of Azusa is executed, staff will prepare a budget
amendment for the final City costs.
Prepared by: Reviewed by:
Matt Marquez Marco Martinez
Economic and Community Development Director City Attorney
Fiscal Reviewed by: Reviewed and Approved by:
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager Attachments: 1)First Amendment to the Memorandum of Agreement between the SGVCOG and the City of Azusa.
1506398.1 1
FIRST AMENDMENT
TO
MEMORANDUM OF AGREEMENT BETWEEN THE SAN GABRIEL VALLEY
COUNCIL OF GOVERNMENTS AND THE CITY OF AZUSA FOR PARTICIPATION
OF THE SAN GABRIEL VALLEY REGIONAL VMT ANALYSIS MODEL
This Amendment No. 1 (“Amendment”) to the Memorandum of Agreement Between the San
Gabriel Valley Council of Governments (the “SGVCOG”) and the City of Azusa (the “City”)
For Participation of the San Gabriel Valley Regional VMT Analysis Model, dated August 17,
2020 (the “MOA”) shall be effective upon the date executed by both Parties hereto (“Effective
Date”).
RECITALS
A.SGVCOG and City entered into the MOA to develop the San Gabriel Valley Regional
VMT Analysis Model; and
B.SGVCOG and City hereby agree to amend the MOA pursuant to this Amendment to add
a web-based Regional VMT Analysis Tool (“Analysis Tool”) to the scope of work,
increase the compensation paid to SGVCOG by $2,750 and extend the term of the MOA
to July 31, 2025.
C.SGVCOG and City hereby agree to amend the Agreement under Amendment 01 to add a
web-based Regional VMT Analysis Tool (“Analysis Tool”), which will include
individual city data bases with VMT decision points as adopted by City, update on a
quarterly basis the Los Angeles County Assessor Parcel data, and associated web-based
mapping. Standard maintenance on all data and applications will be provided and data
will be updated when new versions become available.
NOW THEREFORE, the Parties agree to amend the Agreement amended as follows:
I.Article I. Term, shall be deleted in its entirety and replaced with the following:
“The term of this MOA shall commence upon execution of the MOA by the Parties and
shall continue through July 31, 2025. Such term may be extended upon written agreement
of both parties to this Agreement.”
II.Article II. Responsibilities of the Parties, Section A. Subsections 1, 5, and 7 shall be
deleted in their entirety and replaced with the following:
“1. Undertake procurement and management of consultant(s) to complete the Model and
maintain the Analysis Tool. Execute contracts with the consultant for the development of
the Model and maintenance of the Analysis Tool.
Attachment 1
1506398.1 2
“5. Manage ongoing coordination of project calls with the Parties and the consultant
throughout the development of the Model and maintenance of the Analysis Tool.
“7. Submit two invoices to the City, in an amount that does not exceed $14,979.00, as
follows:
• The payment of the first invoice will be due within thirty (30) days upon the
City’s receipt of the first invoice for $12,229.00.
• The payment of the second invoice will be due by September 30, 2020 for an
amount that does not exceed $2,750.00.”
III. Article II. Responsibilities of the Parties, Section B. Subsections 1 and 3 shall be deleted
in their entirety and replaced with the following:
“1. Participate in coordination calls and meetings with all parties and consultant
throughout the development of the Model and maintenance of the Analysis Tool, as
necessary.
“3. Actively engage in the development of the Model and maintenance of the Analysis
Tool including, but not limited to, promptly responding to all correspondence (phone
calls and e-mail communications), responding to data requests, and attending any
necessary meetings.”
IV. Article IV. Section A, shall be deleted in its entirety and replaced with the following:
“A “Default” under this MOA is defined as any one or more of the following: (i) failure
of either Party to comply with the terms and conditions contained in this MOA; and/or
(ii) failure of either Party to perform its obligations set forth herein satisfactorily or make
sufficient progress towards completion of the Model and maintenance of the Analysis
Tool.”
V. Integration. This Amendment amends, as set forth herein, the MOA and except as
specifically amended hereby the MOA shall remain in full force and effect. To the extent
there is any conflict between this Amendment and the MOA, the terms and provisions of
this Amendment shall control. This Amendment and the MOA, including any exhibits
attached to the MOA, integrate all the terms and conditions of the Parties’ agreement and
supersede all negotiations with respect hereto.
1506398.1 3
The Parties hereby enter into this Amendment No. 1 upon the Effective Date as is set forth
above.
CITY OF AZUSA SAN GABRIEL VALLEY COUNCIL OF
GOVERNMENTS
By: _____________________________ By: _________________________________
Name: ___________________________ Name: _______________________________
Title: ____________________________ Title: ________________________________
Date: ____________________________ Date: ________________________________
Approved as to Form: Approved as to Form:
City Attorney SGVCOG General Counsel