HomeMy WebLinkAboutE-3 Staff Report - Council HR Action ItemsCONSENT ITEM
E-3
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: AUGUST 17, 2020
SUBJECT: HUMAN RESOURCES ACTION ITEMS
BACKGROUND:
This action approves Personnel Action Requests reviewed and recommended by the Personnel Board.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1)Approve the following Personnel Action Requests in accordance with the City of Azusa Civil Service
Rules and applicable Memorandum of Understanding(s).
2)Approve Resolution No. 2020-C46, Approving New Department Head Classification Deputy City Manager.
ANALYSIS:
The Personnel Board reviewed the following recommendations of City Staff and approved the following actions in
accordance with the City of Azusa Civil Service Rules.
A. MERIT INCREASES AND/OR REGULAR APPOINTMENTS
DEPT NAME CLASSIFICATION TYPE OF ACTION /
EFFECTIVE DATE
RANGE/STEP
BASE MO.
A Utilities Roberto
Nodarse
Water Distribution
Worker III
Reg Appt/Merit Increase
07/06/2020
5250/05
$6,883.10*
B Library Angelica
Valenzuela
Senior Administrative
Technician
Merit Increase
07/01/2020
4179/05
$5,818.48*
C Public Works Joel Baza Street Maintenance
Worker I
Merit Increase
07/29/2020
8153/04
$4,253.28
D Police Richard
Martinez
Police Officer
Corporal
Merit Increase
07/16/2020
6106/06
$8,882.16*
E Police Kimberly
Romo
Police Records
Specialist I
Merit Increase
07/26/2020
9140/02
$3,389.42
APPROVED
CITY COUNCIL
8/17/2020
Human Resources Action Items
August 17, 2020
Page 2
*Ranges updated effective 7/26/2020 and 8/1/2020. Any retro payment prior to these dates will be paid at the prior salary
rate.
B. FLEX STAFFING PROMOTION – The following flex promotion has been requested by the appropriate
Department Head pursuant to the Rules of the Civil Service System:
C. PROMOTION – The following promotional appointment has been requested by the appropriate Department
Head pursuant to the Rules of the Civil Service System, Section 12.2. Promotion:
D. SEPARATIONRETIREMENTS – The following separations are submitted for informational purposes:
DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE
Library Safaa Abou-Taleb Library Circulation Supervisor 08/10/2020
Utilities Rosa Scholes Customer Service Representative III 07/23/2020
E. NEW CLASS SPECIFICATION(S) – The following job specifications have been reviewed and approved by
respective bargaining units and are being proposed in order to meet business needs of the Department:
CLASSIFICATION
BARGAINING
GROUP RANGE
STEP 1
BASE MO.
STEP 5
BASE MO.
Family Services Manager AMMA 3365 $6,450.85 $7,841.04
Water Production Operator Lead IBEW 5200 $6,561.01 $7,974.94
Deputy City Manager* CONTRACT EXECUTIVE $160,000 /
year N/A
*Per Section 2-90 (15) (b) creation of new Department Head positions is done via Resolution of the City
Council. Class Specifications and Essential Functions are to be determined by the City Manager and this
position serves at the will of the City Manager. This position is included in the table above for informational
purposes only. This position was approved by City Council along with the Fiscal Year 2020/2021 Budget.
F Utilities Adrian
Martinez
Water Production
Operator III
Reg Appt/Merit Increase
07/13/2020
5255/04
$6,827.33*
G Community
Resources
Carlos Guido Transportation
Supervisor
Merit Increase
04/24/2020
4196/04
$6,206.48
H Community
Resources
Rosa Arevalo Senior Administrative
Technician
Merit Increase
07/01/2020
4179/05
$5,818.48*
I Community
Resources
Jennifer
Retana
Senior Administrative
Technician
Merit Increase
07/01/2020
4179/05
$5,818.48*
J Administrative
Services
Diana Reyes Administrative
Technician
Reg Appt/Merit Increase
08/10/2020
4174/02
$4,569.30
DEPT NAME CLASSIFICATION EFFECTIVE
DATE
RANGE/STEP
BASE MO.
Utilities Mark Bowman From: Water Production Operator II
To: Water Production Operator III
07/14/2020 5255/05
$7,168.69
DEPARTMENT NAME CLASSIFICATION EFFECTIVE DATE RANGE/STEP
BASE MO.
Utilities Richard Jaramillo Welder/Water
Distribution Worker I
08/24/2020 5190/01
$5,519.38
Human Resources Action Item
August 17, 2020
Page 3
FISCAL IMPACT:
All proposed changes were approved with the FY 2019/20 Adopted Budget and/or are able to be absorbed with
anticipated salary savings from the current year budget.
Prepared by: Reviewed and Approved:
Bianca Munoz Kelsey Kenz
Human Resources Technician Human Resources Manager
Reviewed and Approved: Reviewed and Approved
Talika M. Johnson Sergio Gonzalez
Director of Administrative Services City Manager
Attachments:
1. Family Services Manager Class Specification
2. Water Production Operator Lead Class Specification
3. Resolution No. 2020-C46 Approving New Department Head Classification Deputy City Manager
Page 1 of 3
Range: 3365
Adopted: TBD
CITY OF AZUSA
FAMILY SERVICES MANAGER
DEFINITION
Under limited supervision, the Family Services Manager plans, organizes, directs, and
evaluates all Senior Programs, the Elderly Nutrition Program as well as working directly with the
Recreation Superintendent, Transit Supervisor and Director of the Community Resources
Department to expand Senior and Family Services for Azusa residents; performs all related
duties as required.
ESSENTIAL FUNCTIONS
The following functions are typical for this classification. Incumbents may not perform all of the
listed functions and/or may be required to perform additional or different functions from those
set forth below to address business needs and changing business practices.
Plans, organizes, and implements goals, objectives, policies, and priorities for City-wide Senior
and Family Services; Directs and evaluates senior recreation and human services programs.
Assigns, schedules, and supervises the work of part-time, contract, volunteer, and full-time staff;
evaluates current programs, staff, and facilities; develops comprehensive plans to satisfy future
needs of Department services.
Reviews program and budget expenditures; researches and prepares specific justifications for
all revenue and expenditures; Researches, collaborates, writes and oversees the administration
of grants for Department programs.
Designs and directs evaluation of Senior and Family Services programs, including program
attendance, participant responses and cost, and make recommendations regarding the
continuance or cancellation of programs; create new and innovative programs.
Responsible for all tasks and duties as assigned by Director of Community Resources.
Participates in short term goal evaluation and long-term planning to assess future Department
needs; researches new operational techniques, methods, and equipment; make
recommendations for purchase or implementation of equipment.
Develops and implements marketing strategies; prepares bid specifications for the purchase of
equipment, program supplies, contractors, or other operational needs; writes time sensitive
requests for proposals for contract services, grants, and fund raising solicitation purposes.
Participates and may oversee recruitment of Department employees; develops and establishes
work methods and standards; conducts or directs staff training and development; reviews and
evaluates employee performance; initiates and completes disciplinary actions.
Works with organized community groups and committees to promote and organize programs;
acts as a City or Department representative and oversees the staff that coordinates the Senior
Center Advisory Board, and may participate in various ways with local service clubs and interest
groups. May lead a community collaborative focused on health initiatives within the City.
Attends professional meetings, conferences, and workshops to keep informed on progressive
ideas and trends in related recreation programs, senior programs, human and health services
and management techniques.
Conducts special studies as assigned by the Director of Community Resources and submits
Attachment 1
Family Services Manager
Class Specification
Page 2 of 3
related reports upon request.
Represents the City at business and/or other civic gatherings; may attend meetings in Director’s
absence and/or to represent the Department; may act as lead in the Director’s absence, along
or in partnership with the Recreation Superintendent.
Performs related duties as required.
CLASS CHARACTERISTICS
This management class reports to the Director of Community Resources and manages a major
division of the Community Resources Department.
QUALIFICATION GUIDELINES
Education and/or Experience
Bachelor’s degree in Human Services, Social Work Public Health, Gerontology or related field is
required and 5 years of increasing responsibility in recreation, senior, health, social or human
services, including 3 years of supervisory experience. Master’s degree is highly desirable
Knowledge and Skills
Knowledge of the activities, facilities, arrangements, resources, and equipment common to
senior, health and human services programming; principles of supervision; office management;
facility maintenance; city budgetary processes; strategic planning; management theories,
principles, and techniques; communications and marketing strategies including promotional
materials and media; excellent evaluation skills including knowledge of data collection, tool
development, statistical analysis, interpretation and reporting; and an understanding of harm
reduction principles, programs for maintaining security and enforcing regulations at recreational
facilities.
Ability to understand community needs in a variety of health and human services areas and
evaluate activities according to those needs; supervise, organize, and review the work of
technical and administrative support personnel; perform professional-level program planning,
scheduling, and implementation in one or more specialized areas; prepare staff reports both
written and oral, including reports for City Council, and City Manager; establish and maintain
cooperative working relationships with those contacted in the course of work; travel to different
sites and locations.
MARGINAL FUNCTIONS
These are position functions which may be changed, deleted, or reassigned to accommodate an
individual with a disability.
SPECIAL REQUIREMENTS
Possession of and ability to maintain a valid Class C California Drivers License and a
satisfactory driving record.
Environmental Conditions
Work is performed in a standard office setting and throughout recreation facilities; incumbents
may be required to work extended hours including evenings and weekends from time-to-time.
Physical Conditions
Family Services Manager
Class Specification
Page 3 of 3
Primary functions require sufficient physical ability and mobility to work in an office setting; to
stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and
twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office
equipment requiring repetitive hand movement and fine coordination including use of a
computer keyboard; and to verbally communicate to exchange information.
Page 1 of 4
Range: 5200
Adopted: TBD
CITY OF AZUSA
WATER PRODUCTION OPERATOR LEAD
DEFINITION
Under limited supervision, plans, leads, assigns, supervises, and participates in
the activities of Water Production Operators engaged in monitoring, regulating,
maintaining, and operating a surface water treatment plant and related
production facilities; leads and participates in water quality sampling and the
operation and repair of water treatment facilities; develops a variety of records
and reports; performs related duties as required.
ESSENTIAL FUNCTIONS These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability.
Assigns, leads, and participates in the operation and maintenance of a surface water membrane filtration plant and appurtenant systems; including, the raw water intake, flash mix, pre-treatment, chemical feed, flocculation basin, sedimentation basin, membrane filters, finished water pumps, wells, booster pumps, pressure regulating stations and reservoirs.
Develops and maintains a variety of water treatment and production records, reports, memos, and standard operating procedures; prepares, updates, and reviews the annual Consumer Confidence Report; develops and maintains records and reports necessary to satisfy state, federal and local regulatory agencies.
Assigns, leads, and participates in monitoring telemetry and station levels, either manually or by supervisory control and data acquisition (SCADA), to maintain adequate supply and storage of water in the water system; collects accurate records and daily reads of electric and water consumption meters, feed rates, water storage levels, and other operational information displayed on gauges, dials, graphs, and other instrumentation at pump, well, and treatment plant locations; interprets, calculates, and adjusts chemical feed rates to desired water quality standards; monitors and adjusts pressure regulators in the water system; performs and records related mathematical calculations.
Assigns, leads, and participates in preventative maintenance on pumps, pump motor equipment, and potable water treatment plant equipment; inspects booster and well pumps, including checking for excessive noise, heat, or leaks; checks fluid levels on pumps; changes oil and packings at preset intervals.
Assigns, leads, and participates in the rehabilitation of wells and booster pumps; installs, repairs, and/or calibrates a variety of equipment at pump or well stations or potable water treatment facilities, such as meters, pump assemblies, hydraulic regulator valves, turbidity units, and motor starting
Attachment 2
Page 2 of 4
equipment; collects well static and pumping levels; diagnosis and performs minor repairs on plant electrical equipment.
Assigns, leads, and participates in the general maintenance and repair of water
system structures, buildings, and facilities, including the motor vehicle fleet;
maintains records of lubrications, calibration, and maintenance performed on
equipment and machinery.
Collects water samples at the treatment plant and distribution system using
approved methods of collection and chain of custody; performs chemical and
physical analysis on the potable water treatment processes before and after
treatment to comply with all regulatory requirements; responds to water quality
complaints and inquiries from water users. Compiles, enters, and analyzes production and treatment plant facility operations and water quality data using GIS based applications and computerized record systems for eventual use in required reports to regulatory agencies. Acts as the designated Chief Operator (per State Water Resources Control Board requirements) in the absence of the Water Production Supervisor. Evaluates inventory and coordinates with vendors for the procurement and delivery of equipment, supplies, materials, and chemicals. Obtains quotes for preventative, predictive, and corrective maintenance of water treatment and production facilities and initiates, schedules, and supervises the work of contractors. Leads and trains subordinate personnel; provides input on employee performance to the Water Production Supervisor.
Responds to routine and emergency situations in restoring the operation, treatment and monitoring functions of the water systems.
CLASS CHARACTERISTICS The Water Production Operator Lead is an advanced journey working level classification, characterized by its responsibility for supervision over Water Production Operator I-II-IIIs. At this level, incumbents perform more complex and specialized work tasks, while exhibiting initiative, broader discretion, and independent judgement within established guidelines. This level leads and participates in the work of staff responsible for the operation and maintenance of water treatment, water quality, and related technical processes. At this level, the incumbent requires the skills and experience of a journey level Water Production Operator III, with a Grade T4 Water Treatment Operator Certificate and Grade D3 Water Distribution System Operator Certificate, both issued by the California State Water Resources Control Board. This position may serve in a supervisory capacity in absence of the Water Production Supervisor. The Water Production Operator Lead will be required to work schedules that may include holidays, weekends and on-call standby duties.
Page 3 of 4
QUALIFICATION GUIDELINES
Education and/or Experience Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. An example combination includes education equivalent to a high school diploma, supplemented by education and experience equal to a Water Production Operator III, plus four (4) years of experience in the operation, maintenance, and repair of potable water treatment facilities, motors, pumps, wells and related facilities.
Knowledge and Skills Advanced knowledge of procedures, equipment, materials, and tools used in the operation, maintenance, repair and replacement of potable water treatment facilities, motors, pumps, compressors, electrical panels, automatic controls, valves, and other equipment; chlorinators and domestic water sampling techniques; mathematical principles related to the computation of flows, volumes, and chemical dosing in water treatment and distribution systems; principals of supervision and training; advanced knowledge of Federal and State laws and regulations governing water treatment plant operation and water quality standards; characteristics of chemicals used in water treatment processes; basic laboratory testing methods and mechanical, electrical, and hydraulic principles; standard water system operating policies and procedures; occupational hazards and safe work practices. Skills in operating a variety of equipment and tools used in water treatment and maintenance; use of supervisory control and data acquisition system; modern office equipment, including computers and software; use of hand and power tools, operation of front-loader and hoist; providing supervision and training to staff.
Ability to operate control system computers; accurately read gauges and testing equipment; maintain records; maintain, repair, service, and adjust mechanical equipment and detect malfunctions in equipment; inspect, operate, diagnose problems, and perform preventative maintenance and repair work on electric motors, pump panels, engines, pumps, compressors, valves, and related equipment; read and interpret charts and gauges; collect water samples; calculate water treatment chemical dosages, reservoir volumes, and water production; deliver and follow oral and written directions; communicate clearly and concisely, both orally and in writing; establish, maintain and foster cooperative and respectful working relationships; work with considerable independence and initiative; work safely; read and understand maps, blueprints and schematics.
MARGINAL FUNCTIONS Conducts plant tours and explains operating procedures to the public or visitors. Performs related duties and responsibilities as required.
Page 4 of 4
SPECIAL REQUIREMENTS Possession of a Class “B” California driver's license, with an Air Brakes Endorsement, and a satisfactory driving record, or the ability to obtain a Class “B” license and Air Brakes endorsement within the probationary period. Possession of a valid Water Treatment Operator Grade T4 Certificate and Water Distribution Operator Grade D3 Certificate issued by the California State Water Resources Control Board. Environmental Conditions Work is performed throughout the City and at City water facilities; incumbents may be exposed to noise, dust, grease, fumes, gases, electrical energy, dangerous machinery, extreme weather conditions, potential physical harm, and hazardous chemicals; incumbents may be required to work extended hours including holidays, evenings, weekends, and on-call standby duties. Physical Conditions Primary functions require sitting, standing, and walking on uneven and slippery surfaces in the performance of daily duties. Occasionally, this position may perform duties that require reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, crawling, and making repetitive hand movements above and below shoulder level. The position also requires both near and far vision when inspecting work and operating assigned equipment and acute hearing is required when providing phone and face-to-face service. The need to lift, carry, pull and push tools, supplies and other equipment weighing up to 50 pounds is also required.
RESOLUTION NO. 2020-C46
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING NEW DEPARTMENT HEAD CLASSIFICATION DEPUTY CITY MANAGER
WHEREAS, the City of Azusa Municipal Code Section 2-90 outlines the Powers and Duties of the City Manager.
WHEREAS, as is outlined in Section 2-90 (2), it is the duty of the City Manager to make recommendations to the City Council he has found necessary for effective management of the City,
WHEREAS, it is important to ensure each Department in the City is run and managed in the most efficient manner;
WHEREAS, the classification specification which outlines the essential functions of the Deputy City Manager is attached.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Azusa does hereby approve the creation of the Deputy City Manager position who will serve as the Department Head over Administration and that this position is created in collaboration with Section 2-90 (15) (b)
The City Clerk shall certify the passage of this Resolution.
APPROVED AND PASSED this 17th day of August, 2020.
MAYOR OF THE CITY OF AZUSA
I HEREBY CERTIFY that the foregoing Resolution was duly passed by the City Council of the City of Azusa at a regular meeting thereof held on the 17th day of August, 2020.
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
CITY CLERK OF THE CITY OF AZUSA
Attachment 3