HomeMy WebLinkAboutG- 9 Police Facility Additon and Alterations 4110111505a 0
OF AZUSA ePolice Department (81 334-2943
7h&C ay
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BOB GARCIA, CAPTAIN
SAM GONZALEZ, LIEUTENANT
VIA: HENRY GARCIA, CITY ADMINISTRATOR t,
DATE: FEBRUARY 18, 1997
SUBJECT: AWARD BID AND ISSUE NOTICE TO PROCEED ON THE CITY
OF AZUSA POLICE FACILITY ADDITION AND ALTERATION
PROJECT
Background
The Police Department is currently housed in a facility that was designed in the 1960's and
constructed in 1969-71 with occupancy occurring in mid 1971. The architectural design of the
building was developed for a smaller work force and did not anticipate the future growth of the
department. In order to meet the current and future needs of the department, the City investigated
the possibility of expanding and remodeling the facility. In order to select a qualified and
conscientious general contractor to conduct the work, the City developed a two step process. The
first step was to respond to the Request For Statement of Qualifications and Information (RFQ)
package. Those contractors that qualified during Step I would be invited to submit construction bids
in Step II.
The City advertised the RFQ for the Azusa Police Facility addition and Alteration project from
August 28 to September 4, 1995, and made the document available at the City Clerk's office. The
RFQ's were due by September 26, 1995 and a total of(20)contractors submitted responses. Of these
contractors, six were deemed non-responsive for failing to submit the required number of documents
and removed from the process. On January 6, 1997, Council approved the plans and specifications
for the project and the bid documents were made available to the(14) qualified general contractors
on January 8, 1997. The public bid opening was held in the City Clerk's office on February 6, 1997.
Findings
Between the time the bid documents were made available and the bid opening, six of the pre-qualified
contractors opted to withdraw from the bid process. The remaining (8) pre-qualified general
contractors submitted bids at the bid opening as follows:
-//8/r7
725 North Alameda Avenue, Azusa, California 91702-2504
General Contractor Base Bid
1. DTEC Construction, Inc. $2,895,000
2. Hazama Corporation $2,908,916
3. Ed Layton Construction Co. $2,949,866 ✓
4. Shirley Bros., Inc. $3,179,000
5. Pinner Construction Co. $3,250,000
6. Mallcraft, Inc. $3,330,000
7. Martin Jaska, Inc. $3,472,000 ✓
8. M.R. Bracey Co. $3,647,309
Average Base Bid $3,204,020
Adamson Associates Estimate $3,587,263
The apparent low bidder is DTEC Construction, Inc., but upon review of their bid documents by the
architectural firm of WMM Associates and the law offices of Best, Best & Krieger LLP, several
deficiencies were found and warrant rejection of the bid as non-responsive. Therefore, staff
recommends that DTEC's bid be rejected as non-responsive. For further details regarding the
proposed rejection of DTEC's bid, please refer to a copy of the letter addressed to Norberto T.
Pamatmat at DTEC Construction, Inc., dated February 10, 1997. Upon review of the next lowest
bidder, Hazama Corporation, no deficiencies were discovered in their bid documents.
Recommendation
Staff recommends that Council pass the attached Resolution awarding the bid for the City of Azusa
Addition and Alteration project to the lowest responsive bidder, Hazama Corporation, 1045 W.
Redondo Beach Blvd., #400, Gardena, CA 90247, in the amount of$2,908,916, and authorize the
Mayor to execute the appropriate contractual documents.
Robert Garcia, Captain
Administrative Division
Sam Gonzalez, Lieutenant
Project Manager