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Home My WebLink AboutG- 15 1996/97 Household Hazardous Waste COMM 0 OF AZUSA eiP4/51. PUBLIC WORKS DEPARTMENT AGENDA ITEM TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: ROY E. BRUCKN 'Now'MMUNITY DEVELOPMENT DIRECTOR `�P S LOUIE H. PEDRO A JR., SUPERINTENDENT OF PUBLIC WORKS VIA: HENRY GARCIA, CITY ADMINISTRATOR 14- DATE: FEBRUARY 18, 1997 SUBJECT: 1996/97 HOUSEHOLD HAZARDOUS WASTE DISCRETIONARY GRANT AGREEMENT BACKGROUND: The City of Azusa, on behalf of a five City regional application(The River Group), applied for a Household Hazardous Waste Discretionary Grant with the California Integrated Waste Management Board. On December 18, 1996,the board approved the application from the City of Azusa, and authorized an award of$110,650.00 to implement a permanent collection site. SCOPE: The program will be administered by the City of Azusa(leading agency), J. Michael Huls, Consultant Services and Advanced Environmental Technical Services (a division of an Azusa based chemical waste management). This public/private sector partnership will provide residents with a permanent collection site which will be located at 107 S. Motor Avenue. OBJECTIVE: The intent and purpose of the program is to capture the majority of Household Hazardous Waste (H.H.W.), at a central location in lieu of the landfill. Also,to increase public awareness and participation to maximize cost efficiency. Operation of the collection site will occur on Saturday's from 9:00 a.m. to 1:00 p.m., fifty two weeks per year. // /9 7 213 East Foothill Blvd. , P.O. Box 1395 , Azusa, CA 91702-1395 (818) 334-5125 OPERATION: The disposal of H.H.W. will be managed by A.E.T.S. who routinely perform round-ups for the Los Angeles County. The customers(residents)will be routed onto Motor Avenue and will remain in their vehicles at all times. RECOMMENDATION: Staff is requesting Council's approval of the 1996/97 Household Hazardous Waste Discretionary Grant and authorization for the City Administrator to execute the documents pertaining to the Grant Agreement and J. Michael Huls Consultant Services. RESOLUTION NO. 97-C 16 RESOLUTION OF TIIE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, ADOPTING THE HOUSEHOLD HAZARDOUS WASTE ELEMENT WHEREAS, Assembly Bills 939 and 1820 require that each City in California adopt a Source Reduction and Recycling Element; and WHEREAS, in August 1993, the preliminary draft elements were distributed to the appropriate State and County agencies, and adjoining cities in compliance with regulatory requirements; and WHEREAS, on March 3, 1993, preliminary draft elements were reviewed by the Los Angeles County Solid Waste Management Committee/Integrated Waste Management Task Force and comments were received; and WHEREAS,on August 3, 1993, the City Council held a duly advertised and notice public hearing on the preliminary draft elements and opportunity was given to all persons present to speak; and WHEREAS,on August 15, 1994, the City Council held a duly advertised public hearing on the Non-Disposal Facility Element and opportunity was given to all persons present to speak; and WHEREAS,on September 2, 1994 and continued on October 3, 1994,the City Council held a duly advertised and noticed public hearing on the proposed negative declaration and opportunity was given to all person present to speak; and WHEREAS, on October 3, 1994, the City Council adopted the source reduction and recycling element; and NOW THEREFORE, he it resolved that the City Council of the City of Azusa hereby adopts the Final Household Hazardous Waste Element. BE IT FURTHER RESOLVED by the City Council that said Final Element be delivered to the State of California Integrated waste Management Board. PASSED, APPROVED AND ADOPTED THIS 18T" day of February 1997 MA R ATTEST: CITY ERK AYES: Hardison,Madrid,Naranjo,Beebe,Alexander NOES: None ABSTAIN: None A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING THE AUTHORIZATION FOR THE CITY TO APPLY FOR A IIOUSEHOLD HAZARDOUS WASTE DISCRETIONARY GRANT RESOLUTION NO. 96-C126 WHEREAS,the people of the State of California have enacted Assembly Bill 1220(Eastin, 1993) that provides grants to local governments to establish and implement waste diversion and separation programs to prevent disposal of hazardous waste, including household hazardous waste, in solid waste landfill; and WHEREAS, the California Integrated Waste Management board has delegated the responsibility for the administration of the program within the state, setting up necessary procedures governing application by cities and counties under the program; and WHEREAS, said procedures established by the California Integrated Waste Management Board require the applicant to certify by resolution the approval of application before submission of said application to the state; and WHEREAS, the applicant will enter into an agreement with the State of California for development of the project. NOW, THEREFORE, BE IT RESOLVED that the Azusa City Council authorizes the submittal of a regional application on behalf of the cities of Azusa, Bradbury, Covina, Durate, and Monrovia to the California Integrated Waste Management Board of a local household Hazardous Waste Discretionary Grant. The City Administrator, Public Works Superintendent, and Administrative Analyst or their designee, is hereby authorized and empowered to execute in the name of the City of Azusa the necessary applications, contracts, payment requests, agreements and amendments hereto for the purposes of securing grant funds and to implement and carry out the proposed specified in the grant application. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED THIS 16th day of September, 1996. _4-44/7 A OR PRO-TEM Attest: / CITY CL'J'K, CITY OF AZUSA I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Azusa at a regular meeting thereof, held on thel6th day of September , 1996, by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, MADRID, NARANJO, BEEBE NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: ALEXANDER ABS jj CITY CLE7i , CITY OF A SA CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made and entered into as of the Effective Date (as that term is hereinafter defined) by and between the City of Azusa ("CITY"), and J. Michael Huls. REA , a California recycling consultant ("Consultant"). Subject to terms and conditions and for the consideration set forth below, the City desires to utilize the services of Consultant as an independent contractor to manage the grant, monitor activities and prepare reports, and conduct the outreach program on behalf of the cities as specified in the HHW application submitted to the California Integrated Waste Management (CIWMB). 1. CONSULTANT'S SERVICES. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. The nature and scope of the specific services to be performed by Consultant are as described under the tasks of the grant application which is attached hereto and incorporated herein by this reference. 2. TERM OF AGREEMENT. This agreement shall take effect on the date of signature by Consultant, and shall continue until January 31, 1999, unless modified and/or terminated in writing by both parties. In the event of such termination, consultant shall be compensated for services rendered as of the date of termination. Compensation for work in progress shall be prorated as to the percentage of work completed. This agreement may be terminated with or without cause by either party upon thirty (30 ) days advance notice of such termination. 3. COMPENSATION. Payments to Consultant shall be made by City in accordance with the invoices submitted by Consultant, on a monthly basis, and such invoices shall be paid within 30 days after said invoices are received by City. All charges shall be in accordance with this agreement with respect to hourly rates of seventy-five dollars ($75.00)for principal and forty-five dollars($45.00)for associate consultant. Total compensation to consultant shall not exceed twenty-six thousand two-hundred and fifty dollars ($26,250.00). 4. GENERAL TERMS AND CONDmONS. In the event of any inconsistency between the provisions of this Agreement and the HHW application approved by the CIWMB, the provisions of the application shall control. 5. STATUS AS INDEPENDENT CONSULTANT. Consultant is and will be an independent contractor for purposes of this agreement and is not and will not be entitled to any employee benefits normally associated with employment of individuals by the City. Consultant will assume full responsibility for payment of all federal, state and local taxes or contributions imposed or required under social security, income tax laws and any other with respect to any fees or expense reimbursements paid by the company pursuant to this agreement. Consultant has no power or authority to act for, represent, or bind the City, unless expressly given such authority in writing by the City. 6. CONFIDENTIALITY. Any information or documentation furnished to Consultant by the City or developed by Consultant for the City in the performance of its duties which are subject to this Agreement are and will remain the property of the City and will be used only on behalf of the City. All such information or documentation will be returned to the City upon termination of this Agreement or sooner if requested by the City. 7. NOTICES. Any notice to be given under the terms of this Agreement by either party to the other will be in writing and will be deemed given (a) three days after being deposited in the United States mail, properly addressed certified, and with postage prepaid or (b) upon personal delivery to the following: If to Consultant: J. Michael HuIs, REA 568 East Foothill Blvd., Suite 107 Azusa, CA 91702 If to the City: City of Azusa 213 East Foothill Blvd. Azusa, CA 91702-2920 8. ASSIGNMENT Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultants obligations hereunder,without the prior written consent of the City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 9. COMPLIANCE WITH LAWS. Consultant shall comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local governments. 10. INSURANCE. Consultant shall at all times during the term of this agreement carry, maintain, and keep in full force an effect, with an insurance company or companies doing business in the State of California: (1)a policy which provides comprehensive general liability insurance for personal injury and property damage with minimum limits of$500,000 combined single limit coverage; (2)property damage insurance with a minimum limit of$500,000.00; (3) automotive liability insurance,with minimum combined single limits coverage of$500,000.00; (4) professional liability insurance (errors and omissions) in an amount of not less than $1,000,000.00 per occurrence; and (5)worker's compensation insurance with a minimum limit of$500,000.00 or the amount required by law, whichever is greater. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. Page 2 11. ENTIRE AGREEMENT. This Agreement supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally, and no modification, termination or attempted waiver of any of the provisions hereof shall be binding unless in writing and signed by the party against whom the same is sought to be enforced. 12. INDEMNIFICATION CLAUSE. Notwithstanding the limits of any insurance, Consultant shall be liable for and shall indemnify, defend and hold harmless the City, its officers, agents and employees from any claim, demand, penalties, loss, liability or expense, including reasonable attorney's fees for counsel acceptable to the City court costs and necessary disbursements, for any damage whatsoever, including but not limited to, bodily injury, death or injury to property, proximately resulting from any negligent act or omission of the Consultant, its officers, employees, agents or contractors in the performance of this Agreement. IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of as of February 18 , 1997 ("Effective Date"). "CONSULTANT' "CITY" (1/4/( 44/6,„ J. Michael Huls 1-1= ry Garcia Principal City Administrator J. Michael Huls, REA City of Azusa Page 3 - Nr a) • . . a: • _ 'tilgtaii I, iWrT,1;OPP: 'KRA. !::r PROJECT COMPONENT: Educational Program . i '+ ijii ' *.'•. . iitikits.I I:, 4.1.; .A.:,•;tv •:1: :.-.;:•:,-:!!!I: ,iT iii ir,-1:.:;!.1,:- -1:;:i At.i i 1 ;.:: -7-'1• o :'t.ifV: 7 ;7 .7' 1.1- .:.1 •- 914' :17 rt -' i!: 1::.771:i- !. 11.T!: 'iie;',4-015'.'" ' -hr , . - . PERSONNEL(SALARIES,WAGES,a na BENEFITS): CONTRACTS(CONSULTANT J. Michael Huls, REA- Principal,JMH 100 $75/hr Included $7,500 $18,750 -0- $18,750 SERVICES): • Selena T. Robinson-Associate,JMH 250 $45/hr Included $11,250 x , Nt _ 1 . ) cn EQUIPMENT: na MATERIALS&SUPPLIES: Flyers-50.000 @$0.05 ea= $2,500 ' $3,800 $200 $4,000 Posters- 100 @$10 ea= 1,000 Banner- 1 @$100= 100 Signage-Estimated= 200 Premiums-Estimated; to be selected = 200 OTHER COSTS: na , TOTAL $22,550 $200 $22,750 .* . P PROJECT COMPONENT: Grant Management and Administration -90'.., ilq 41.::P1,4i o' l:: '..!: pi, r!1,1. Itt•fr, ,:i!:ot 1 )1: 1 r; 11. 31 ii-.';:FAIT.r.,.. - , 7-.'iirardarakivr:...1;i7g-re . - ri,P TR 1 !'!.9if: ': ..7,1";:a ' • I.t -!'• 4;',,i,'.,::, 1111., ;., il,,,, ,;!. ,.._.; ........,-,,q,,Q,,•:-.1tu, m;T1- ii::,i, Fv,im ..;; iy-,', li!.,: N:11...il,'.7,-:.;!..!., ,1 cw.itisi 01 1,. co ,-, PERSONNEL(SALARIES,WAGES,I Lou Pedroza-Project Director 100 $40/hr Included $4,000 -0- $7,000 $7,000 co BENEFITS): Ginny Dadaian-Project Manager 100 $30/hr Included $3,000 CONTRACTS(Consultant) J. Michael Huls, REA-Principal,JMH 40 $75/hr included $3,000 $7,500 -0- $7,500 Selena T. Robinson-Associate,JMH 100 $45/hr included $4,500 EQUIPMENT: MATERIALS&SUPPLIES: ER OTHER COSTS: Fees-Traffic Control; estimate of$500 $500 -0- $500 - .-1 w4 ' • I TOTAL $8,000 $7,000 $15,000 `3 • ,-, Page 2 of 3 • 4. , . . . _ • Hds, — RE, ,Mickael Y 9 568 East Foothill Boulevard, Suite 107 • Azusa, CA 91702-2527 • (818) 969.7816 Fax (818) 969-7854 February 12, 1997 Louie H. Pedroza, Jr. Public Works Superintendent City of Azusa 213 E. Foothill Blvd. Azusa, CA 91702 Reference: Request to Approve Contract to Implement Azusa's HHW Grant Dear Mr. Pedroza: / 1 J. Michael Huls, REA (JMH) is pleased to submit its contract for approval to implement the City of Azusa's Household Hazardous Waste (HHW) grant during the term of February 18, 1997 through January 31, 1999. JMH is the area's foremost consultant on special waste management, working for over two dozen municipalities in Southern California on used oil recycling and HHW as well as general reduce, reuse and recycle programs. JMH proposes a cost of $26,250 which was the amount specified in the original grant application to the California Integrated Waste Management Board. As you recall, JMH prepared the grant application, and funding was predicated in part on the utilization of JMH as the City's manager of the grant to monitor the activities of the facility and to carry out public outreach and educational efforts in the area. JMH is fully prepared and able to guide the project through to successful completion. At the conclusion of the grant term, JMH will prepare the final report for the project. At every stage and key milestone, JMH will keep the City informed. JMH will also prepare any cost reimbursements to the City on a timely basis. If you have any questions or comments, please feel free to contact me at (818) 969- 7816. Sincerely, zi,:c4,reVaZ J. Michael Huls, REA Principal enclosure