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HomeMy WebLinkAboutAgenda Packet - February 18, 1997 - CC CITY OF AZUSA CIVIC AUDITORIUM 213 EAST FOOTHILL BOULEVARD AZUSA, CALIFORNIA A G E N D A REGULAR MEETING OF THE CITY COUNCIL, THE REDEVELOPMENT AGENCY, THE INDUSTRIAL DEVELOPMENT AUTHORITY AND THE AZUSA PUBLIC FINANCING AUTHORITY FEBRUARY 18, 1997 - 7:30 P.M. AZUSA CITY COUNCIL STEPHEN J. ALEXANDER MAYOR TONY D. NARANJO CRISTINA MADRID MAYOR PRO-TEM COUNCILMEMBER DIANE BEEBE DAVID O. HARDISON COUNCILMEMBER COUNCILMEMBER NOTICE TO THE PUBLIC Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. Meeting procedures are governed by Resolution adopted by the City Council. Council will consider and take actions on numbered matters listed in the Agenda. The recommended action described beneath the Agenda item is Staff's recommendation only. Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the comprehensive public participation portion covering all entities of the City, ie., Council, Redevelopment Agency, Industrial Development Authority, and Azusa Public Financing Authority, except for Public Hearings, or where a scheduled item directly pertains to a specific individual or group. Each person speaking shall be limited to a maximum of five (5) minutes, without interruption. Questions to the speaker or responses to the speaker's questions or comments shall be addressed after the speaker has completed his/her comments. A. CALL TO ORDER B. PLEDGE TO THE FLAG C. INVOCATION - Reverend Leroy of the Assembly of God Church. D. ROLL CALL E. CEREMONIAL None. F. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) 1. Ms. Stacy Kent to address Council regarding Highway 39 Corridor. 2. Mr. Art Morales to address Council regarding general discussion pertaining to the City of Azusa. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL 1. Superintendent of Public Works Pedroza and Administrative Analyst Dadaian to present video regarding Used Oil Recycling Program. 2. Administrative Analyst Dadaian to provide an update on Cable Television construction. 3. Library Commission to announce transfer of funds from the Drug and Gang Task Force to the Library Foundation. PER STAFF=S REQUEST, THE FOLLOWING PUBLIC HEARINGS ARE BEING TAKEN OUT OF SEQUENCE AND BROUGHT TO THE BEGINNING OF AGENDA. M. SCHEDULED ITEMS If you challenge the City=s proposed actions in court, you may be limited to raising those issues that you or someone else raised at the public hearings described in this Agenda, or in any written correspondence delivered to the City on or prior to the public hearings. 1. CONTINUED PUBLIC HEARING - to adopt Resolution approving Appropriation Amendments for fiscal year 1995-96 - 1996-97 and presentation of the mid-year review. RECOMMENDED ACTION Hear from staff; receive testimony, close the Hearing. Waive further reading and adopt Resolution No. 97-C14, approving Appropriation Amendments. 2. PUBLIC HEARING - regarding the adoption of the Household Hazardous Waste Element pertaining to the California Integrated Waste Management Act of 1989. RECOMMENDED ACTION Open the Public Hearing; receive testimony, close the Hearing. Waive further reading and adopt Resolution No. 97-C15, adopting the Household Hazardous Waste Element. 02/18/97 PAGE TWO G. CONSENT CALENDAR The CONSENT CALENDAR adopting the printed RECOMMENDED COUNCIL ACTION will be enacted with one vote. The Mayor will ask Councilmembers and Staff if they wish to speak for or against the Recommended Council Action of any matter on the CONSENT CALENDAR. The matter removed from the CONSENT CALENDAR will be considered individually at the end of the CONSENT CALENDAR under SPECIAL CALL ITEMS. The entire CONSENT CALENDAR, with the exception of those Specially Called Items is then voted upon by roll call under one motion. 1. APPROVAL OF THE MINUTES Minutes of the regular meeting of February 3, 1997. RECOMMENDED ACTION Approve Minutes as written. 2. AMENDMENT TO CONTRACT WITH PUBLIC EMPLOYEES= RETIREMENT SYSTEM As part of the negotiations which culminated in the new four-year contracts (and revised existing contracts) with the various bargaining units, management agreed that, effective as soon as possible, the City shall amend its contract with the Public Employees Retirement System (PERS) to include the highest level (Fourth Level) of the A1959" Survivor Benefit. The attached report explains the procedure and the cost. RECOMMENDED ACTION Authorize the presentation of drafts of the Resolution and Ordinance that would authorize amending the City=s contract with PERS to include the Fourth Lever of the A1959" Survivor Benefit at the March 3, 1997, meeting. 3. CONTRACT RENEWAL FOR WORKERS= COMPENSATION THIRD PARTY ADMINISTRATOR The City maintains its own self-insured Workers= Compensation program for all employees. Azusa contracts with a third party administrator to provide services, such as, paying medical bills, scheduling conferences, preparing legal work, and to prepare and maintain statistical data and reports. The level of service that Fleming and Associates has provided the City since 1993 has been outstanding. RECOMMENDED ACTION Accept the proposal of Fleming and Associates to continue administering Workers= Compensation claims at a rate of $385 per claim (which reflects no increase) and authorize Mayor to sign the agreement. 4. PURCHASE OF A POLICE MOTORCYCLE During the budget process for FY96-97, it was anticipated that two new motorcycles would be needed. The first was purchased in July 1996, and the second motorcycle was to be purchased after the first of the new calendar year. The funds to purchase the second motorcycle will come from the Department=s Capital Outlay Vehicle Account. Three written quotations were received. RECOMMENDED ACTION Adopt Resolution No. 97-C16, waiving formal bidding procedures and authorizing the issuance of a purchase order for an amount not to exceed $8,252.98 for a 1996 Kawasaki Police Motorcycle. 02/18/97 PAGE THREE G. CONSENT CALENDAR (CONTINUED) 5. CITY TREASURER=S REPORT The City Treasurer=s Report as of December, 1996. RECOMMENDED ACTION Receive and file. 6. ANNUAL WEED ABATEMENT RESOLUTION (VACANT PARCELS). The attached Resolution declares certain vacant and unimproved properties within the City to be a public nuisance due to the presence of noxious weeds and debris as determined by the Los Angeles County Agricultural Commission Inspectors. The City is required to conduct a AProtest Hearing@ which affords affected property owners an opportunity to be heard. Unlike previous years, this year the Los Angeles County Board of Supervisors has divided inspection responsibilities for improved and unimproved properties, while the physical removal of weed growth remains with the Los Angeles County Department of Agriculture. The inspection of improved parcels is now conducted by the Los Angeles County Fire Department and is declared under separate Resolution. RECOMMENDED ACTION Adopt Resolution No. 97-C17, declaring certain properties to be a public nuisance and setting the AProtest Hearing@ date for March 3, 1997, at 7:30 p.m. 7. ANNUAL WEED ABATEMENT RESOLUTION (IMPROVED PARCELS). The attached Resolution declares certain improved properties within the City to be a public nuisance due to the present of noxious weeds and debris as determined by the Los Angeles County Fire Department Inspectors. RECOMMENDED ACTION Adopt Resolution No. 97-C18, declaring certain properties to be a public nuisance and setting the AProtest Hearing@, to be held simultaneously with Hearing for unimproved properties, on March 3, 1997, at 7:30 p.m. 8. SPECIFICATIONS FOR AUTOMATED METER READING SYSTEM UPGRADE The current automated meter reading system, manufactured by ITRON, was purchased in 1987. The system is now obsolete and the support software is antiquated. This software is dependent on some proprietary hardware, a board that is installed in a 286 personal computer which is difficult to replace if it fails. However, the existing system has been proven stable and ITRON has been proven to be the leader in the meter reading industry. Specifications have been prepared. RECOMMENDED ACTION Approve the specifications and authorize City Clerk to advertise for bids. The project is budgeted in this fiscal year. 9. BID AWARD - AZUSA POLICE FACILITY ADDITION AND ALTERATION PROJECT Bid opening was held in the Office of the City Clerk on February 6, 1997, for the Azusa Police Facility Addition and Alteration Project. Eight bids were received. RECOMMENDED ACTION Award the contract to Hazama Corporation, lowest responsive bidder, in the amount of $2,908,916.00, and authorize the Mayor to execute the contractual documents. 02/18/97 PAGE FOUR G. CONSENT CALENDAR (CONTINUED) 10. COMMERCIAL PROPERTY LEASE - GOWAN=S PALM NURSERY Staff has negotiated a Commercial Lease with Gowan=s Palm Nursery for the property located between the commercial area along Azusa Avenue and the residential area along Angeleno, known as the Grandview Well Site. The property is approximately two acres and is very important to the water utility in that under ground on the site is a large transmission main and a standby water well. The property is no longer being leased by the Church and there were concerns considered regarding aesthetics, temporary/compatible usage, reduced maintenance cost to the operation, and equitable arrangement for both parties. RECOMMENDED ACTION Approve the Commercial Lease as presented and direct the Mayor and City Clerk to execute same. 11. Human Resources Action Items Step increase/regular appointment recommendations: R. Stone. Promotions D. McFann, Field Service Representative, effective February 19, 1997. New Appointments None. Separations S. Allen, Business License Officer, effective January 30, 1997. Leave Requests None. RECOMMENDED ACTION Approve. 12. NOTICE OF COMPLETION - ROCKVALE AT BASELINE TRAFFIC SIGNAL C T & F, the contractor for the Rockvale at Baseline Traffic Signal Project, completed the project in accordance with the plans and specifications. RECOMMENDED ACTION Accept the project as complete; approve the extras and authorize the City Clerk=s office to file a Notice of Completion with the County Recorder=s office. 13. CONTRACT AWARD FOR THE SIERRA MADRE OVERLAY PROJECT Bid opening was held in the Office of the City Clerk on February 12, 1997, for the Sierra Madre Overlay Project. Eight bids were received. RECOMMENDED ACTION Award the contract to Excel Paving Company, low bidder, in the amount of $179,732.78, and authorize execution of same. 02/18/97 PAGE FIVE G. CONSENT CALENDAR (CONTINUED) 14. EXTENDED CONSTRUCTION ADMINISTRATION AND INTERIOR DESIGN ASSISTANCE. Presented for consideration and approval is an Extended Construction Administration Contract and a Interior Design Assistance Services proposal from WMM Associates, Architectural and Engineering Consultant Services for Azusa Police Facility. Staff has learned that it would be in the best interest to have the expanded services to ensure a successful project. RECOMMENDED ACTION Adopt Resolution No. 97-C19, waiving formal bidding procedures and ordering the procurement of Extended Construction Administration and Interior Design services from the firm of WMM Associates in the amount not to exceed $25,000 and $5,000 respectively. The combined total of both these services is not to exceed $30,000. 15. 1996/97 HOUSEHOLD HAZARDOUS WASTE DISCRETIONARY GRANT AGMT On December 18, 1996, the California Integrated Waste Management Board approved the application from the City of Azusa, on behalf of The River Group, of a Household Hazardous Waste Discretionary Grant and authorized an award of $110,650.00 to implement a permanent collection site, which will be located at 107 S. Motor Avenue in Azusa. Operation of the collection site will be on Saturday=s from 9am to 1pm, fifty-two weeks per year. RECOMMENDED ACTION Approve the 1996/97 Household Hazardous Waste Discretionary Grant and authorize the City Administrator to execute documents pertaining to the Grant Agreement and J. Michael Huls Consultant Services. 16. APPRECIATION TO USED OIL CERTIFIED COLLECTION CENTERS IN THE CITY The two year Used Oil Opportunity Grant expires on March 31, 1997. The program provided many benefits to the residents of Azusa and neighboring Cities, as well as to the environment, but could not have been successful without the volunteer commitment of local businesses who chose to become Certified Collection Centers. RECOMMENDED ACTION Approve Certificates of Appreciation to all Used Oil Certified Collection Centers in the City of Azusa for current and future participation. 17. CABLE TELEVISION BUSINESS PLAN In October of 1995, Council approved the Cable Franchise agreement with Charter Communications, Inc., Section II (B)(1) of the contract called for a Business Plan from the City in order to receive a public, educational, and governmental access facilities and equipment grant. This grant will provide the City with $100,000 to purchase and install PEG (public, educational, and government) related capital improvements and equipments. The Business Plan is submitted for consideration and approval. RECOMMENDED ACTION Adopt and approve the Business Plan by and between the City of Azusa and Charter Communications, Inc. 02/18/97 PAGE SIX G. CONSENT CALENDAR (CONTINUED) 18. PURCHASE ORDER FOR CIVIL TECH ENGINEERING In March 1995, the City Water System Master Plan identified projects required to physically connect the City Water System and the Azusa Valley Water System. The preliminary planning has been completed and construction design is needed for thirteen projects as part of Phase I. The Water Division solicited proposals from local firms capable of providing engineering and construction management services, and conducted interviews with the three most qualified firms. RECOMMENDED ACTION Approve the purchase order for Civil Tech Engineering in the amount of $61,650.00 from the City Water Division Capital Improvement Funds and $61,650.00 from the Azusa Valley Water Company Capital Improvement Funds for fiscal year 1996-97. 19. LIBRARY COFFEE CONCESSION AND GIFT BOUTIQUE At the November 4th regular meeting, Council considered the concept of a coffee concession and gift boutique in the City Library. An established member of the Azusa business community, Costanza coffee, has worked with the City Library Commission to develop a proposal for an attractive coffee cart/gift item display area with a minimum start-up loan from the General Fund. RECOMMENDED ACTION Approve the City-business partnership with Constanza Coffee for the Library Coffee Lounge and direct staff and the City Attorney to prepare as soon as possible the appropriate contract documents for final approval by the Library Commission and City Council. 20. PROCLAMATION FOR REPRESENTATIVES OF FIESTA FLOATS Approval of appreciation proclamation to Fiesta Floats for the creation of the Azusa Rose Float. RECOMMENDED ACTION Approve. 21. WARRANTS Resolution authorizing payment of warrants by the City. RECOMMENDED ACTION Adopt Resolution No. 97-C20. H. SPECIAL CALL ITEMS 02/18/97 PAGE SEVEN CONVENE AS THE REDEVELOPMENT AGENCY I-1. AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed RECOMMENDED AGENCY ACTION will be enacted with one vote. The Chairman will ask Directors and Staff if they wish to speak for or against the Recommended Agency Action of any matter on the CONSENT CALENDAR. The matters removed from the CONSENT CALENDAR will be CONSIDERED individually at the end of the Redevelopment Agency CONSENT CALENDAR under SPECIAL CALL ITEMS. The entire CONSENT CALENDAR, with the exception of those Specially Called Items is then voted upon by roll call under one motion. a. APPROVAL OF MINUTES Minutes of the regular meeting of February 3, 1997. RECOMMENDED ACTION Approve Minutes as written. b. SPECIFICATIONS FOR DEMOLITION OF KREMS PROPERTY The Redevelopment Agency approved the Purchase and Sale Agreement and Joint Escrow Instructions with Mr. Krems on September 16, 1996. The property is undergoing final soil remediation in accordance with the plan approved by the Regional Water Quality Control Board. Mr. Krems is obligated to remove the asbestos and the Agency will follow with demolition. Demolition bid specifications are now complete and bids are needed to start the bidder selection process. RECOMMENDED ACTION Approve the specifications and authorize the Secretary=s office to advertise for bids. c. AGENCY TREASURER=S REPORT The Agency Treasurer=s Report as of December, 1996. RECOMMENDED ACTION Receive and file. d. WARRANTS Resolution authorizing payment of warrants by the Agency. RECOMMENDED ACTION Adopt Resolution No. 97-R7. 2. AGENCY SPECIAL CALL ITEMS 3. AGENCY SCHEDULED ITEMS None. 4. ADJOURN RECOMMENDED ACTION Adjourn, if a Closed Session is necessary, the Agency should recess to end of City Council meeting. 02/18/97 PAGE EIGHT J. CONVENE AS THE INDUSTRIAL DEVELOPMENT AUTHORITY NO BUSINESS K. CONVENE AS THE AZUSA PUBLIC FINANCING AUTHORITY 1. APPROVAL OF MINUTES Minutes of the regular meeting of November 18, 1996. RECOMMENDED ACTION Approve minutes as written. 2. AUTHORITY TREASURER=S REPORT The Azusa Public Financing Authority Treasurer=s Report as of December, 1996. RECOMMENDED ACTION Receive and file. 3. Adjourn. L. ORDINANCES/SPECIAL RESOLUTIONS None. M. SCHEDULED ITEMS Handled at the beginning of the Agenda. N. OTHER BUSINESS/CITY COUNCIL (The Council will consider and may take action on the following items.) 1. MAYOR ALEXANDER Consideration of a proclamation for Homes of Hope Foster Family Agency. O. CLOSED SESSION None. P. ADJOURNMENT 1. Adjourn. 02/18/97 PAGE NINE