HomeMy WebLinkAboutG- 7 Construction Materials Tests and Inspections and Project Inspector THE CITY 0 OF AZUSA
Police Department 0 (818 34-2943
7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOHN BRODERICK, CHIEF OF POLICC '
SAM GONZALEZ, LIEUTENANT
VIA: HENRY GARCIA, CITY ADMINISTRATOR
DATE: MARCH 17, 1997
SUBJECT: CONSTRUCTION MATERIALS TESTS AND INSPECTIONS AND
PROJECT INSPECTOR
Background
Once the City of Azusa Police Facility Addition and Alteration project begins construction, there are
many tests, inspections, and inspector requirements mandated by law. The language in the project
manual in Section 01410 address these requirements as provisioned in the Essential Services
Buildings Seismic Safety Act of 1986, contained in Health and Safety Code sections 16000 et
and also the relevant regulations set forth in Part 1 of Title 24 of the California Code of Regulations.
In order to meet the intent of these laws in the most cost efficient means possible, Kanda and Tso
Associates consulting structural engineers provided a structural tests and inspections sheet for
materials testing services. Also, rather than employing a full-time project inspector, we asked for
these services to be provided on a part time basis and intend on supplementing these efforts with the
City's Building Inspectors. The City's Building Division,City Attorney, WMM Associates and Police
Department staff feel comfortable with this approach. However, the Los Angeles office of the
Division of State Architect was contacted and concurred that this approach appears to meet the
legislative legal, moral, and ethical intent.
Findings
In order to secure the most competitive bid,vendors were asked to provide both materials testing and
inspection,as well as project inspector services.Many firms that provide these services have inquired
about this project since mid 1995 and five vendors submitted the following bids:
alitt-e-e(e3 /i 7/9 7
..
725 North Alameda Avenue, Azusa, California 91702-2504
Vendor's Name Materials Inspector Total Option New Total
Montana Testing& Geotechnical $26,437 $33,280 $59,717 $4,400 $64,117
PSI Environmental $22,596 $44,637 $67,233 $2,400 $69,633
Twining Laboratories $31,375 $44,200 $75,575 Waived
American International* Not Given $40,560 $60,000
(*Did not give total estimate for materials testing, but provided a price list for testing and estimated
$45,000 - $60,000 for this project and that their fee should not exceed $80,000)
The optional services listed is for Batch Plant Inspection, should it be necessary, but may be waived
if the plant has national certification. It is in the City's best interests to have the firm that provides the
materials testing and inspection also provide the inspector of record,since this person often times
has the credentials to provide services in both areas. However, the City's Building Division must
interview and approve the inspector of record prior to him/her starting any work on the project.
Recommendation
Staff recommends that Council pass the attached Resolution waiving formal "sealed" bidding and
award the construction materials testing and inspection and project inspector services to the lowest
bidder,Montana Testing&Geotechnical,Inc. to include the optional services for a total of$64,117.
4044, CIO
WI"
• Broderick
Chief of Police
Sam Gonzalez, Lieutenant
Project Manager
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
WAIVING FORMAL SEALED BIDDING AND AUTHORIZING THE
ISSUANCE OF A PURCHASE ORDER FOR AN AMOUNT NOT TO
EXCEED $64,117 FOR CONSTRUCTION MATERIALS TESTING AND
INSPECTION AND PROJECT INSPECTOR SERVICES
WHEREAS, Section 2.537 of the Azusa Municipal Code requires City purchases over the
amount of$5,000 to be awarded to the lowest responsible bidder after notice, and
WHEREAS, Section 2.536 of the Azusa Municipal Code allows the City Council to waive
formal sealed bidding upon finding that the public welfare would be promoted by dispensing
with them, and
WHEREAS, by soliciting written quotations from vendors,the City will have clearly complied
with the intent of Section 2.536 of the Azusa Municipal Code, even though formal "sealed"bids
will not have been solicited,
NOW, THEREFORE,THE CITY COUNCIL OF THE CITY OF AZUSA DOES
HEREBY FIND AS FOLLOWS:
Section 1. That the formal "sealed"bidding process is waived, and
Section 2. That a Purchase Order, not to exceed$64,117, be issued to Montana Testing
& Geotechnical, Inc. for construction materials testing and inspection and
project inspector services.
PASSED,APPROVED AND ADOPTED this seventeenth day of March, 1997.
MAYOR
I HEREBY CERTIFY that the foregoing Resolution No. was duly adopted by
the City Council of the City of Azusa, at a regular meeting thereof,held on the seventeenth day
of March, 1997 by the following vote of the Council.
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS: