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HomeMy WebLinkAboutAgenda Packet - March 17, 1997 CC CITY OF AZUSA CIVIC AUDITORIUM 213 EAST FOOTHILL BOULEVARD AZUSA, CALIFORNIA A G E N D A REGULAR MEETING OF THE CITY COUNCIL, THE REDEVELOPMENT AGENCY, THE INDUSTRIAL DEVELOPMENT AUTHORITY AND THE AZUSA PUBLIC FINANCING AUTHORITY MARCH 17, 1997 - 7:30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DAVID O. HARDISON DIANE BEEBE COUNCILMEMBER COUNCILMEMBER DICK STANFORD JOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER NOTICE TO THE PUBLIC Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. Meeting procedures are governed by Resolution adopted by the City Council. Council will consider and take actions on numbered matters listed in the Agenda. The recommended action described beneath the Agenda item is Staff's recommendation only. Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the comprehensive public participation portion covering all entities of the City, ie., Council, Redevelopment Agency, Industrial Development Authority, and Azusa Public Financing Authority, except for Public Hearings, or where a scheduled item directly pertains to a specific individual or group. Each person speaking shall be limited to a maximum of five (5) minutes, without interruption. Questions to the speaker or responses to the speaker's questions or comments shall be addressed after the speaker has completed his/her comments. A. CALL TO ORDER B. PLEDGE TO THE FLAG C. INVOCATION - Reverend Rick Mac Donald of the Foursquare Gospel Church. D. ROLL CALL E. CEREMONIAL None. F. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) 1. Mr. Art Morales to address Council to thank all Azusans who were able to vote March 4th and also to thank Police Officer Zboravan of LAPD, for his heroic actions at the North Hollywood attempted bank robbery. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL G. CONSENT CALENDAR The CONSENT CALENDAR adopting the printed RECOMMENDED COUNCIL ACTION will be enacted with one vote. The Mayor will ask Councilmembers and Staff if they wish to speak for or against the Recommended Council Action of any matter on the CONSENT CALENDAR. The matter removed from the CONSENT CALENDAR will be considered individually at the end of the CONSENT CALENDAR under SPECIAL CALL ITEMS. The entire CONSENT CALENDAR, with the exception of those Specially Called Items is then voted upon by roll call under one motion. 1. APPROVAL OF THE MINUTES Minutes of the regular meeting of March 3, 1997. RECOMMENDED ACTION Approve Minutes as written. 2. APP ROPRIATION AMENDMENT RESOLUTION Resolution approving appropriation amendments for Fiscal Year 1996-97, pursuant to Section 2-450 of the Azusa Municipal Code. RECOMMENDED ACTION Adopt Resolution No. 97-C25. 03/17/97 PAGE TWO G. CONSENT CALENDAR (CONTINUED) 3. RESOLUTION REGARDING USED OIL RECYCLING BLOCK GRANT Submitted for consideration and approval is a Resolution authorizing the submittal of a fifth cycle Used Oil Block Grant to the California Integrated Waste Management Board for the term of June 30, 1997 through June 30, 2000. RECOMMENDED ACTION Adopt Resolution No. 97-C26, authorizing the City Administrator to solicit grant funds in the amount of $13,625.00 and execute the contract with Consultant J. Michael Huls for services in the amount of $6,960.00. 4. POSTPONEMENT OF BID AWARD FOR ITRON METER READING SYSTEM Bid opening was held in the Office of the City Clerk on Monday, March 10, 1997, for the Automated Meter Reading System with FS/2 Handhelds and MV-RS software. No bids were received. RECOMMENDED ACTION Due to the lack of availability of the Windows-compatible software at this time, the Utilities Department recommends postponement of this project until the software becomes available. 5. RESOLUTION ACCEPTING A GRANT OF EASEMENT The Light and Water Department acquired Edison=s existing electric distribution facilities located at 901 East Alosta Avenue. The acquisition of said facilities was completed in 1996 through a settlement of the condemnation action brought against Edison. RECOMMENDED ACTION Adopt Resolution No. 97-C27, accepting a certain Grant of Easement and authorizing the recording thereof. 6. GEOTECHNICAL MONITORING SERVICES As part of the Azusa Police Facility Addition and Alteration project there is a need to obtain geotechnical monitoring and testing services in accordance with the project manual and specifications. The specific scope of services are included in the staff report. RECOMMENDED ACTION Adopt Resolution No. 97-C28, waiving formal bidding procedures and authorizing the issuance of a purchase order for an amount not to exceed $7,575 for geotechnical monitoring services. 7. CONSTRUCTION MATERIALS TESTS, INSPECTIONS, AND PROJECT INSPECTOR Once the Azusa Police Facility Addition and Alteration project begins construction, there are many test, inspection, and inspector requirements mandated by law. Five informal quotations were obtained. RECOMMENDED ACTION Adopt Resolution No. 97-C29, waiving formal bidding procedures and authorizing the issuance of a purchase order for an amount not to exceed $64,117 for construction materials testing and inspection and project inspector services. 03/17/97 PAGE THREE G. CONSENT CALENDAR (CONTINUED) 8. EXTENDED CONSTRUCTION ADMINISTRATION AND INTERIOR DESIGN ASSISTANCE. Presented for consideration and approval is an Extended Construction Administration Contract and a Interior Design Assistance Services proposal from WMM Associates, Architectural and Engineering Consultant Services for Azusa Police Facility. Staff has learned that it would be in the best interest to have the expanded services to ensure a successful project. RECOMMENDED ACTION Adopt Resolution No. 97-C30, waiving formal bidding procedures and ordering the procurement of Extended Construction Administration and Interior Design services from the firm of WMM Associates in the amount not to exceed $25,000 and $5,000 respectively. The combined total of both these services is not to exceed $30,000. 9. Human Resources Action Items Step increase/regular appointment recommendations: S. Thompson, M. Bertelsen, R. Rich, A. Silva, and C. Solis. Promotions None. New Appointments None. Separations None. Leave Requests None. RECOMMENDED ACTION Approve. 10. CHANGE ORDERS - UNDERGROUND CONDUITS AND SUBSTRUCTURES Change orders for project 708100, Underground Conduits and Substructures, are as follows: a 12" T section instead of a 3", which will increase the cost of the project by $2,755.20 and in addition to restripe areas of crosswalks where trenches were dug for the conduit; the contractor will completely restripe each crosswalk for a more finished appearance and the extra paint and labor will be an additional $1,317.60. RECOMMENDED ACTION Approve both change orders for a total of $4,072.89, and authorize payment thereof. 11. WARRANTS Resolution authorizing payment of warrants by the City. RECOMMENDED ACTION Adopt Resolution No. 97-C31. 03/17/97 PAGE FOUR H. SPECIAL CALL ITEMS CONVENE AS THE REDEVELOPMENT AGENCY I-1. AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed RECOMMENDED AGENCY ACTION will be enacted with one vote. The Chairman will ask Directors and Staff if they wish to speak for or against the Recommended Agency Action of any matter on the CONSENT CALENDAR. The matters removed from the CONSENT CALENDAR will be CONSIDERED individually at the end of the Redevelopment Agency CONSENT CALENDAR under SPECIAL CALL ITEMS. The entire CONSENT CALENDAR, with the exception of those Specially Called Items is then voted upon by roll call under one motion. a. APPROVAL OF MINUTES Minutes of the regular meeting of March 3, 1997. RECOMMENDED ACTION Approve Minutes as written. b. AWARD OF DEMOLITION PROJECT R97-1 TO J&G INDUSTRIES, INC. The Agency Board approved the Purchase and Sale Agreement with Mr. Krems on September 16, 1996. Mr. Krems has contracted for asbestos removal and demolition bids have been received. Advertising has been completed and the bid opening resulted in submission of six proposals. The lowest responsible bidder is J & G Industries, Inc. RECOMMENDED ACTION Award the demolition contract to J & G Industries, Inc. in the amount of $102,650 and authorize the Chairman to execute the contract. c. CONSULTANT SERVICES AGREEMENT /JOHN CUTLER AND ASSOCIATES. Consideration of contracting with Cutler and Associates to perform acquisition and relocation services in connection with the purchase of two properties in the downtown redevelopment area. The properties include two properties located near the south east corner of Azusa Avenue and Foothill Boulevard (Block 36). Offer will be made subject to receiving federal monies in connectiion with the CDBG 108 loan program. RECOMMENDED ACTION Approve the Consultant Agreement with Cutler and Associates and authorize the Chairman to execute the contract. d. APPROPRIATION AMENDMENT RESOLUTION Resolution approving appropriation amendments for Fiscal Year 1996-97, pursuant to Section 2-450 of the Azusa Municipal Code. RECOMMENDED ACTION Adopt Resolution No. 97-R10. 03/17/97 PAGE FIVE I. AGENCY CONSENT CALENDAR (CONTINUED) e. EXCLUSIVE NEGOTIATION AGREEMENT/DAVID FERRARI (VIRGINIA HARDWOODS. The Redevelopment Agency received a proposal from David V. Ferrari, d.b.a. Virginia Hardwood, to purchase and develop the Agency-owned property at 1000 West Foothill Boulevard. To negotiate this proposal, Agency staff is requesting that the Board approve an Exclusive Negotiation Agreement (ENA) with Ferrari. The purpose of the ENA is to restrict, for a limited time, the Agency from negotiating with other parties for the disposition of the site, to define a scope of development, to set purchasing terms, and outline a schedule to develop the site. RECOMMENDED ACTION Adopt Resolution No. 97-R11, approving the Exclusive Negotiation Agreement with David Ferrari (dba Virginia Hardwood) and authorize the Chairman to execute. f. WARRANTS Resolution authorizing payment of warrants by the Agency. RECOMMENDED ACTION Adopt Resolution No. 97-R12. 2. AGENCY SPECIAL CALL ITEMS 3. AGENCY SCHEDULED ITEMS None. 4. ADJOURN RECOMMENDED ACTION Adjourn, if a Closed Session is necessary, the Agency should recess to end of City Council meeting. J. CONVENE AS THE INDUSTRIAL DEVELOPMENT AUTHORITY NO BUSINESS K. CONVENE AS THE AZUSA PUBLIC FINANCING AUTHORITY NO BUSINESS L. ORDINANCES/SPECIAL RESOLUTIONS None. M. SCHEDULED ITEMS None. 03/17/97 PAGE SIX N. OTHER BUSINESS/CITY COUNCIL (The Council will consider and may take action on the following items.) 1. MAYOR MADRID a. Consideration of a resolution urging cities to fly the nationally recognized POW/MIA Flag at all City facilities. b. Consideration of proclamation honoring James Zboravan for his devotion to keeping the public safe. 2. COUNCILMEMBER ROCHA a. Consideration of proclamation honoring McDonald=s Restaurants for 40 years of service to the community. O. CLOSED SESSION PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec. 54957) Title: City Administrator P. ADJOURNMENT 1. Adjourn to Monday, April 7, 1997, 6:30 p.m. in the Library Auditorium, in order to receive an update on Monrovia Nursery. 03/17/97 PAGE SEVEN