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HomeMy WebLinkAboutAgenda Packet - April 7, 1997 CC CITY OF AZUSA CIVIC AUDITORIUM 213 EAST FOOTHILL BOULEVARD AZUSA, CALIFORNIA A G E N D A REGULAR MEETING OF THE CITY COUNCIL, THE REDEVELOPMENT AGENCY, THE INDUSTRIAL DEVELOPMENT AUTHORITY AND THE AZUSA PUBLIC FINANCING AUTHORITY APRIL 7, 1997 - 7:30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DAVID O. HARDISON DIANE BEEBE COUNCILMEMBER COUNCILMEMBER DICK STANFORD JOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER NOTICE TO THE PUBLIC Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. Meeting procedures are governed by Resolution adopted by the City Council. Council will consider and take actions on numbered matters listed in the Agenda. The recommended action described beneath the Agenda item is Staff's recommendation only. Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the comprehensive public participation portion covering all entities of the City, ie., Council, Redevelopment Agency, Industrial Development Authority, and Azusa Public Financing Authority, except for Public Hearings, or where a scheduled item directly pertains to a specific individual or group. Each person speaking shall be limited to a maximum of five (5) minutes, without interruption. Questions to the speaker or responses to the speaker's questions or comments shall be addressed after the speaker has completed his/her comments. A. CALL TO ORDER B. PLEDGE TO THE FLAG C. INVOCATION - Father Ed Landreau of the Saint Frances of Rome Church. D. ROLL CALL E. CEREMONIAL 1. Presentation of Surface Mining and Reclamation Act (SMARA) Award for 1996, to the City of Azusa for demonstrating commitment to balancing environmental integrity and economic growth. To be presented by a representative of the State Mining and Geology Board. 2. Presentation of Proclamations to members of Fiesta Floats and additional recognition by members of the Float Committee. F. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) 1. Mr. Jeff Strobel, California Highway Patrol Officer, to address Council regarding agenda item G-7. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL PER STAFF REQUEST THE FOLLOWING ITEMS HAVE BEEN TAKEN OUT OF SEQUENCE AND BROUGHT TO THE BEGINNING OF THE AGENDA. O. CLOSED SESSION (1) PENDING LITIGATION (Gov. Code Sec. 54956.9(a)). (City Council and Redevelopment Agency). City of Azusa and City of Azusa Redevelopment Agency v. Mission Chrysler- Plymouth Inc., et al.; Los Angeles Superior Court, Case No. KC021914. (2) PENDING LITIGATION (Gov. Code Sec. 54956.9 (b)(1) and (c).(City Council) Two Cases. G. CONSENT CALENDAR The CONSENT CALENDAR adopting the printed RECOMMENDED COUNCIL ACTION will be enacted with one vote. The Mayor will ask Councilmembers and Staff if they wish to speak for or against the Recommended Council Action of any matter on the CONSENT CALENDAR. The matter removed from the CONSENT CALENDAR will be considered individually at the end of the CONSENT CALENDAR under SPECIAL CALL ITEMS. The entire CONSENT CALENDAR, with the exception of those Specially Called Items is then voted upon by roll call under one motion. 04/07/97 PAGE TWO G. CONSENT CALENDAR (CONTINUED) 1. APPROVAL OF THE MINUTES Minutes of the regular meeting of March 17, 1997 and the reorganization meeting of March 11, 1997. RECOMMENDED ACTION Approve Minutes as written. 2. APPROPRIATION AMENDMENT RESOLUTION Resolution approving appropriation amendments for Fiscal Year 1996-97, pursuant to Section 2-450 of the Azusa Municipal Code. RECOMMENDED ACTION Adopt Resolution No. 97-C32. 3. PROPOSED PROCLAMATION FOR NATIONAL LIBRARY WEEK National Library Week is an annual nationwide observance sponsored by the American Library Association each April. Each year many thousand of libraries- public, school and academic will join in to celebrate libraries and librarians, and to promote library use and support. This year=s National Library Week, April 13-19, 1997 celebrates the wonderful world of learning with the theme AKidConnect @the Library@. RECOMMENDED ACTION Approve the preparation of proclamation for National Library Week. 4. NATIONAL VOLUNTEER MONTH, APRIL 1997. Every year, the month of April is for recognizing and honoring Volunteers throughout the Country. Each year volunteers provide significant services to the City of Azusa by becoming involved in different departments and programs throughout the city, including, Library, Senior center, Police Department, Community Services and recreation programs. RECOMMENDED ACTION Approve the preparation of proclamation to be presented at the Volunteer Appreciation event to be held Monday, April 21, 1997, at 5:30 p.m. in front of City Hall. 5. FINANCE DEPARTMENT RECORDS MANAGEMENT Section 34090 of the Government Code of the State of California provides for the orderly and timely destruction of obsolete City records. The Finance Director has identified obsolete records within that department and is presenting the list to City Council for approval. RECOMMENDED ACTION Adopt Resolution No. 97-C33, authorizing the destruction of certain records in the Finance Department. 04/07/97 PAGE THREE G. CONSENT CALENDAR (CONTINUED) 6. SALES TAX Senator Johnson of Irvine has introduced in the California Legislature an amendment to the Bradley-Burns Sales Tax Law that would authorize cities to, in effect, reduce the State Sales Tax by 1% and substitute a City Sales Tax of 1%. Staff recommends that the City of Azusa join as co-author of this Bill. RECOMMENDED ACTION Adopt Resolution No. 97-C34, authorizing co-authorship of Senate Bill No. 1310 reducing the State Sales Tax by 1% and substituting a City sales Tax of 1%. 7. CALIFORNIA HIGHWAY PATROL FEE WAIVER The California Highway Patrol requested use of our ball fields on April 5, 1997, at Memorial and Northside Parks, for a benefit to establish a memorial to honor those officers who have been killed in the line of duty. RECOMMENDED ACTION Waive fees for use of Memorial and Northside Park ball fields for the CHP, in order to keep costs down to allow a greater amount of funds to placed toward the memorial. 8. TREE RECOMMENDATION FOR FOOTHILL BLVD. AND ALOSTA AVE. During the windstorm of January 1997, the city suffered the loss of approximately 213 trees, 125 along Foothill and Alosta. The Parks and Recreation Commission is recommending the following: 1) that the Ficus not be replanted, and, 2) that a dual canopy planting be implemented along Foothill and, 3) that Brachychiton populneus, bottle tree, and Grijera parviflora, Australian willow, be planted along Foothill and Alosta. RECOMMENDED ACTION Approve the recommendation of the Parks and Recreation Commission. 9. Human Resources Action Items Step increase/regular appointment recommendations: G. Dubois, V. Johnson, I, Bonsangue, R. Ventor, and R. Ladow. Promotions None. New Appointments None. Separations None. Leave Requests None. RECOMMENDED ACTION Approve. 10. NOTICE OF COMPLETION - TENANT IMPROVEMENTS @ L&W BUILDING The construction of Tenant Improvement Space in the west wing, second floor of the Light and Water Administration Building has been completed and inspected. RECOMMENDED ACTION Approve the Notice of Completion and authorize its execution and recordation. 04/07/97 PAGE FOUR G. CONSENT CALENDAR (CONTINUED) 11. USE OF SLAUSON POOL FOR GOLDEN DAYS FUND RAISER The Azusa Golden Days Committee is planning a family swim party at Slauson Pool on Saturday, July 12, 1997, from 4:30 p.m. to 7:30 p.m. The purpose is to support Operation Santa clothes, a joint project with AUSD, and to help raise funds to support Golden Days activities. RECOMMENDED ACTION Approve the request by the Golden Days Committee to use Slauson Pool on Saturday, July 12, 1997, and waive the $375.00 rental fee. 12. PARKS AND RECREATION COMMISSION REQUESTS The Parks and Recreation Commission meets the first and third Thursday of each month, for a total of 24 meetings. One commission member has been absent 12 of the 24 meetings in 1996 and has not been to a meeting in 1997, due to changes in employment and work schedules. At its meeting of March 6, 1997, the Parks and Recreation Commission took action to advise Council it wishes to reduce the Commission to five members to be accomplished through attrition. RECOMMENDED ACTION Notify the commission member, that due to excessive absences he has abdicated his position of Parks and Recreation Commissioner effective the date of the letter, not fill the position and reduce the Parks and Recreation Commission to a five- member body as it was prior to 1989. 13. USE OF CITY PARK FOR GOLDEN DAYS FUNDRAISER The Golden Days sub-committee responsible for the car and motorcycle show is planning to hold a show during Golden Days week in October. In a effort to raise funds to properly advertise the even, they want to plan a mini car show and community BBQ at City Park on Saturday, May 17, 1997. As a part of the festivities they are requesting permission to have a beer garden. This request for the use of City Park has been approved by the Parks and Recreation Commission at its meeting of March 20, 1997. RECOMMENDED ACTION Approve use of City Park on Saturday, May 17, 1997, by Golden Days Committee and allow beer garden pursuant to Azusa Municipal Code Section 46-380 (c). 14. PURCHASE OF POLICE VEHICLES Each year the Police Department must replace high mileage black and white patrol cars that have become very expensive to maintain, and safety becomes a factor for these emergency vehicles. The County of San Bernardino has engaged in formal bidding for their patrol car purchase and has awarded the contract to Robert H. Loud Ford, and the City of Azusa will join in on the purchase. RECOMMENDED ACTION Adopt Resolution No. 97-C35, waiving formal sealed bidding and authorizing the issuance of a Purchase Order for an amount not to exceed $113,229.50, for five (5) Crown Victoria patrol cars. Funds are budgeted in the Vehicle Account. 04/07/97 PAGE FIVE G. CONSENT CALENDAR (CONTINUED) 15. REIMBURSABLE CONTRACT WITH COUNTY OF LOS ANGELES City Council approved thirteen CDBG projects for 1997-98 on January 6, 1997. In order to access this funding, the City is obligated to enter into a Reimbursable Contract with the County of Los Angeles. RECOMMENDED ACTION Approve the County of Los Angeles Community Development Block Grant Program Reimbursable Contract with participating City and authorize the Mayor to execute. 16. PLANS & SPECIFICATIONS FOR CDBG PROJECT D96041 Plans and specification have been prepared for CDBG Project D96041, Sidewalks- Zachary Padilla/Virginia Avenues/No. 96-5 and are presented for approval. The project proposes construction new sidewalks on 5th Street from Zachary Padilla to Virginia Avenue; on Zachary Padilla Avenue from Bayless to 5th Streets; and on Virginia from 5th Street to the railroad tracks. The project budget is $50,000. RECOMMENDED ACTION Approve the Plans & Specs and authorize City Clerk to advertise for bids. 17.-A RESOLUTIONS INITIATING PROCEEDINGS FOR THE ANNUAL ASSESSMENTS FOR THE CITY OF AZUSA LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 1 (COMMUNITY MAINTENANCE FEE), AND FOR THE CITYWIDE FIRE SUPPRESSION BENEFIT DISTRICT, FOR FISCAL YEAR 1997-98. The City originally established the aforementioned Districts in 1989. With Proposition 218 now having been adopted by the voters, it is important that these assessments districts meet the more stringent requirements. The adoption of these Resolution of Intention to Initiate Proceedings is merely the first step in a lengthy process, and does not by itself re-adopt the fees. RECOMMENDED ACTION Adopt Resolution No. 97-C36, Initiating Proceedings for the Annual Assessments for City of Azusa Landscaping and Lighting Assessment District No. 1 (Community Maintenance Fee), for Fiscal Year 1997-98, and Ordering the Preparation and Filing of a Report in Accordance therewith. Adopt Resolution No. 97-C37, Initiating Proceedings for the Annual Assessment for the Citywide AFire Suppression Benefit@ Assessment for Fiscal Year 1997-98, and Ordering the Preparation and Filing of a Report in Accordance therewith. B. PURCHASE ORDER TO RETAIN ASSESSMENT DISTRICT ENGINEER Due to the intricacies of the provisions of Proposition 218, it is necessary to retain an assessment district engineer with extensive experience in benefit assessments. Staff has received two proposals of highly competent firms, capable of preparing accurate and high quality Engineer=s Reports. RECOMMENDED ACTION Adopt Resolution No. 97-C38, waiving formal sealed bidding and authorizing the issuance of purchase order in an amount not to exceed $20,740 to Willdan Associates. 04/07/97 PAGE SIX G. CONSENT CALENDAR (CONTINUED) 18. PROCLAMATION TO SGT. JACK WOOD AND THE AZUSA NATIONAL GUARD ARMORY. The City Transit Division has been allowed to park the City=s transit vehicles at the National Guard Armory. This was to be a temporary arrangement which lasted ten years. In that time, Transportation vehicles were allowed free access to the parking area seven days a week. Staff is requesting that recognition and thanks be given to Sgt. Jack Wood for allowing the City to use the Armory lot. RECOMMENDED ACTION Authorize the City Clerk to create a proclamation for Sgt. Jack Wood and the Azusa National Guard Armory to be presented at the April 21, 1997, meeting. 19. NOTICE OF COMPLETION - UNDERGROUND ELECTRIC CONDUITS Irish Construction, has completed the installation of underground electric conduits and substructures. Staff has inspected the project and determined it to be in compliance with plans, specifications and conditions of the contract. RECOMMENDED ACTION Accept the project as complete; authorize its execution and recordation. 20. TRANSFORMERS Central Stores requires stock replenishment of thirty-three pole type transformers, in sizes ranging from 10kva through 75kva. The Purchasing Division requested quotes from five known vendors. RECOMMENDED ACTION Adopt Resolution No. 97-C39, waiving formal sealed bidding and authorizing the issuance of a purchase order for an amount not to exceed $27,025.69 for thirty- three pole-type transformers. 21. LIBRARY CARPET INSTALLATION - REJECTION OF BIDS Bid opening was held in the Office of the City Clerk on March 25, 1997, for Project No. 97-03, Library Carpet Installation. Two bids were received. RECOMMENDED ACTION Reject all bids and authorize the City Clerk to re-advertise in accordance with the revised time schedule. 22. CONTRACT WITH LUCENT TECHNOLOGIES AND ANIXTER The Information Services Division is currently undergoing an information technology upgrade throughout all City Departments and facilities. Cabling connects every telephone and every computer; cabling is the highway that carries the voice and data workload of the entire City and has not been upgraded in twenty years. RECOMMENDED ACTION Adopt Resolution No. 97-C40, waiving formal bidding procedures and awarding a contract for Telecommunications and Network Cabling to Lucent Technologies and Anixter. 04/07/97 PAGE SEVEN G. CONSENT CALENDAR (CONTINUED) 23. NOTICE OF COMPLETION - CANYON PARK LANDSCAPE & IRRIGATION L&M Diversified Services has completed the irrigation and landscaping installation at Canyon Park. There were two change orders that totaled $1,085.15. RECOMMENDED ACTION Accept the project as complete; approve the Notice of Completion and authorize its execution and recordation. 24. PURCHASE AND SALE AGREEMENT - CALIFORNIA BURGERS The City of Azusa purchased a 7,500 sf lot in 1995 at 303 East Foothill Boulevard. The lot was purchased as a potential parking expansion of the Civic Center complex. The City was approached by Bob Kiouftis of California Burgers with a proposal to acquire and improve the property in conjunction with an adjacent restaurant remodeling. Staff negotiated a purchase and sale agreement to convey the lot and make various site improvements. RECOMMENDED ACTION Adopt Resolution No. 97-C41, approving the Purchase and Sale Agreement. 25. CITY TREASURER=S REPORT The City Treasurer=s Report as of February 28, 1997. RECOMMENDED ACTION Receive and file. 26. WARRANTS Resolution authorizing payment of warrants by the City. RECOMMENDED ACTION Adopt Resolution No. 97-C42. H. SPECIAL CALL ITEMS CONVENE AS THE REDEVELOPMENT AGENCY I-1. AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed RECOMMENDED AGENCY ACTION will be enacted with one vote. The Chairman will ask Directors and Staff if they wish to speak for or against the Recommended Agency Action of any matter on the CONSENT CALENDAR. The matters removed from the CONSENT CALENDAR will be CONSIDERED individually at the end of the Redevelopment Agency CONSENT CALENDAR under SPECIAL CALL ITEMS. The entire CONSENT CALENDAR, with the exception of those Specially Called Items is then voted upon by roll call under one motion. a. APPROVAL OF MINUTES Minutes of the regular meeting of March 17, 1997. RECOMMENDED ACTION Approve Minutes as written. 04/07/97 PAGE EIGHT I. AGENCY CONSENT CALENDAR (CONTINUED) b. CERTIFICATE OF COMPLETION - DIGITAL PRINTING SYSTEMS Digital Printing Systems has completed construction of their modern 23,000 square foot industrial building in accordance with the Disposition and Development Agreement. A Certificate of Completion must be issued upon satisfactory completion. RECOMMENDED ACTION Approve the Certificate of Completion and authorize the Secretary to record. c. APPROPRIATION AMENDMENT RESOLUTION Resolution approving appropriation amendments for Fiscal Year 1996-97, pursuant to Section 2-450 of the Azusa Municipal Code. RECOMMENDED ACTION Adopt Resolution No. 97-R13. d. AGENCY TREASURER=S REPORT The Agency Treasurer=s Report as of February 28, 1997. RECOMMENDED ACTION Receive and file. e. NOTICE OF COMPLETION - INSTALLATION OF LANDSCAPE AND IRRIGATION AT CENTENNIAL SQUARE Service First Contractor=s Network has completed Project 97-02, installation of landscape and irrigation at Centennial Square in accordance with the plans and specifications and to the satisfaction to the Superintendent of Public Works. There was a Change Order that is within compliance with ASection 3 - Change in Work,@ of the Standard specifications for Public Works construction. RECOMMENDED ACTION Accept the project as complete; Approve the Change Order in the amount of $3,440.00, Notice of Completion and authorize its execution and recordation. f. NOTICE OF COMPLETION - LIGHT AND WATER PARKING LOT Tyner Paving Company has completed Project No. 97-01, Light and Water Parking Lot in accordance with the plans and specifications and to the satisfaction of the City Engineer. RECOMMENDED ACTION Accept the project as complete; approve the Notice of Completion and authorize its execution and recordation. g. WARRANTS Resolution authorizing payment of warrants by the Agency. RECOMMENDED ACTION Adopt Resolution No. 97-R14. 04/07/97 PAGE NINE 2. AGENCY SPECIAL CALL ITEMS 3. AGENCY SCHEDULED ITEMS None. 4. ADJOURN J. CONVENE AS THE INDUSTRIAL DEVELOPMENT AUTHORITY NO BUSINESS K. CONVENE AS THE AZUSA PUBLIC FINANCING AUTHORITY 1. APPROVAL OF MINUTES Minutes of the regular meeting of February 18, 1997. RECOMMENDED ACTION Approve minutes as written. 2. RESOLUTION RELATING TO NEW DIRECTORS OF APFA Proposed resolution accepting the resignations of certain directors and electing new directors of Azusa Public Improvement Corporation. RECOMMENDED ACTION Waive further reading and adopt resolution No. 97-P1. 3. Adjourn. L. ORDINANCES/SPECIAL RESOLUTIONS 1. AMENDMENT TO CONTRACT WITH PUBLIC EMPLOYEES= RETIREMENT SYSTEM TO PROVIDE SECTION 21382.5 (FOURTH LEVEL OF 1959 SURVIVOR BENEFITS) FOR LOCAL MISCELLANEOUS MEMBERS AND LOCAL POLICE MEMBERS. As part of the negotiations which culminated in the new four-year contracts (and revised existing contracts) with the various bargaining units, management agreed that, effective as soon as possible, the City shall amend its contract with the Public Employees retirement System (PERS) to include the highest level (Fourth Level) of the A1959" Survivor Benefit. RECOMMENDED ACTION Waive further reading and adopt Ordinance No. 97-O2, authorizing an amendment to the contract between the City Council of the City of Azusa and the Board of Administration of the California Public Employees= Retirement System. 2. PROPOSED NEWSRACK ORDINANCE AND REGULATION OF DISPLAY OF ADULT MATERIALS First introductory reading of proposed ordinance amending and restating article IV of Chapter 62 of the Azusa Municipal Code pertaining to the regulation of newsracks. RECOMMENDED ACTION W aive further reading and introduce the ordinance. 04/07/97 PAGE TEN M. SCHEDULED ITEMS 1. AD -HOC COMMITTEE ON SOLID WASTE There is a need to formulate an ad hoc committee to study the feasibility of entering into an agreement for the City to utilize a Material Recovery Facility with Athens Disposal Company. RECOMMENDED ACTION Hear from staff. N. OTHER BUSINESS/CITY COUNCIL (The Council will consider and may take action on the following items.) 1. MAYOR MADRID a. Consideration of proposed resolution regarding selection of a Mayor Pro-Tem. b. Consideration of proclaiming the month of April as Sexual Assault Awareness Month, by preparation and presentation of a proclamation. c. Consideration of proclaiming the month of May as Goodwill Industries Month, by preparation and presentation of a proclamation. d. Consideration of proclaiming the week of May 4 through May 10, 1997, as Be Kind to Animals Week, by preparation and presentation of a proclamation. e. Consideration of proclaiming the week of April 7 through 13, 1997, as Public Health Week, by preparation and presentation of a proclamation. 2. COUNCILMEMBER STANFORD a. Consideration of amending the existing Bingo Ordinance. O. CLOSED SESSION Handled at the beginning of the meeting. P. ADJOURNMENT 1. Adjourn. 04/07/97 PAGE ELEVEN