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HomeMy WebLinkAboutAgenda Packet - April 21, 1997 - CC CITY OF AZUSA CIVIC AUDITORIUM 213 EAST FOOTHILL BOULEVARD AZUSA, CALIFORNIA A G E N D A REGULAR MEETING OF THE CITY COUNCIL, THE REDEVELOPMENT AGENCY, THE INDUSTRIAL DEVELOPMENT AUTHORITY AND THE AZUSA PUBLIC FINANCING AUTHORITY APRIL 21, 1997 - 7:30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DAVID O. HARDISON DIANE BEEBE COUNCILMEMBER COUNCILMEMBER DICK STANFORD JOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER NOTICE TO THE PUBLIC Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. Meeting procedures are governed by Resolution adopted by the City Council. Council will consider and take actions on numbered matters listed in the Agenda. The recommended action described beneath the Agenda item is Staff's recommendation only. Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the comprehensive public participation portion covering all entities of the City, ie., Council, Redevelopment Agency, Industrial Development Authority, and Azusa Public Financing Authority, except for Public Hearings, or where a scheduled item directly pertains to a specific individual or group. Each person speaking shall be limited to a maximum of five (5) minutes, without interruption. Questions to the speaker or responses to the speaker's questions or comments shall be addressed after the speaker has completed his/her comments. A. CALL TO ORDER B. PLEDGE TO THE FLAG C. INVOCATION - Pastor John Sims of the Prevailing Word Ministry. D. ROLL CALL E. CEREMONIAL 1. Presentation of Surface Mining and Reclamation Act (SMARA) Award for 1996, to the City of Azusa for demonstrating commitment to balancing environmental integrity and economic growth. To be presented by a representative of the State Mining and Geology Board. 2. Presentation of Proclamation to James Zboravan, LAPD Police Officer and Azusan, for his heroic deeds towards public safety. 3. Presentation of Proclamation to Leonard Vanderhoop, owner of Mac Donald restaurants, in recognition of his fortieth anniversary in the City of Azusa. 4. Recognition to Corporal Hal Linden, of the Azusa Police Department, for his many years of service to the Azusa City Employees Federal Credit Union. 5. Presentation of Proclamation to Sergeant Jack Wood, of the National Guard Armory, in appreciation of permitting the City use of the Armory parking lot for the last ten years. 6. Presentation of Proclamation to Mary Richey, Executive Director of Project Sister, proclaiming April as Sexual Assault Awareness Month in the City of Azusa. F. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) 1. Representative of Saint Frances of Rome Church to address Council requesting waiver of all fees in connection with the 11th Annual Citrus Festival >97, with the exception of Police Services. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL 1. Ms. Patricia Prowse, Chairperson of the Architectural Barriers Commission to address Council with an invitation to the Disabilities Workshop to be held on May 6, 1997, at the Azusa Senior Center, from 1pm to 4pm. 2. Chairperson of the Planning Commission to provide update on the Commission. G. CONSENT CALENDAR The CONSENT CALENDAR adopting the printed RECOMMENDED COUNCIL ACTION will be enacted with one vote. The Mayor will ask Councilmembers and Staff if they wish to speak for or against the Recommended Council Action of any matter on the CONSENT CALENDAR. The matter removed from the CONSENT CALENDAR will be considered individually at the end of the CONSENT CALENDAR under SPECIAL CALL ITEMS. The entire CONSENT CALENDAR, with the exception of those Specially Called Items is then voted upon by roll call under one motion. 04/21/97 PAGE TWO G. CONSENT CALENDAR (CONTINUED) 1. APPROVAL OF THE MINUTES Minutes of the regular meeting of April 7, 1997, the adjourned regular meeting of the April 7, 1997, 6:30 meeting and regular adjourned/special meeting of April 14, 1997. RECOMMENDED ACTION Approve Minutes as written. 2. APPROPRIATION AMENDMENT RESOLUTION Resolution approving appropriation amendments for Fiscal Year 1996-97, pursuant to Section 2-450 of the Azusa Municipal Code. RECOMMENDED ACTION Adopt Resolution No. 97-C43. 3. COMMUNITY DEVELOPMENT BLOCK GRANT REIMBURSABLE CONTRACT In order for the City to fully expend remaining prior year CDBG funds, Reimbursable Contract No. 67480 with the County of Los Angeles must be amended to extend the time of performance through June 30, 1998. RECOMMENDED ACTION Approve the County of Los Angeles Community Development Block Grant Program Reimbursable Contract No. 67480, Amendment No. 5, with Participating City and authorize the Mayor to execute on behalf of the City. 4. PURCHASE OF LAPTOP COMPUTERS The electronic exchange of documents and other hard copy information between City staff and members of Council has been progressively increasing. There is a need to use laptop computers to avoid interruptions as well as slow software performance. RECOMMENDED ACTION Adopt Resolution No. 97-C44, waiving formal bidding and awarding the purchase of laptop computers to Dell Computer Corporation. 5. PURCHASE OF DOCUMENT IMAGING SYSTEM The vendor from whom the Police Department purchased its computerized document imaging system is no longer in business. The existing photo-mug shot vendor has agreed to develop a document imaging system with features that exceed the now obsolete system as well as interface with existing police photo systems. RECOMMENDED ACTION Adopt Resolution No. 97-C45, waiving formal bidding and authorizing the issuance of a purchase order for an amount not to exceed $28,163.50 for a document imaging system from Epic Solutions, Inc. 04/21/97 PAGE THREE G. CONSENT CALENDAR (CONTINUED) 6. Human Resources Action Items Step increase/regular appointment recommendations: T. De La Torre, C. Franks, and J. Kimes. Promotions None. New Appointments None. Separations None. Leave Requests None. RECOMMENDED ACTION Approve. 7. POLICE COMMUNICATIONS CENTER CONSULTING SERVICES In order to continue effort to procure appropriate communications equipment and ensure proper implementation, it is vital to secure further professional assistance from the Warner Group and address the remaining scope of work outlined in the RFP. Police Department staff met with The Warner Group representatives and reviewed the scope of work identified as Phase III, Prepare RFP & Select Systems and Phase IV, Contract Negotiations & Implementation Assistance. RECOMMENDED ACTION Approve The Warner Group to continue to assist the Police Department=s communications project with Phase III and IV services in the amount of $75,922. 8. PURCHASE OF ONE 3/4 TON SEWER UTILITY TRUCK The Public Works Division has a need to replace the 1989 One Ton Sewer Utility Truck currently in use. The vehicle will then be utilized within the Street Division as a Sign Maintenance truck, replacing the current 1972 Sign Truck which will be declared surplus. RECOMMENDED ACTION Adopt Resolution No. 97-C46, waiving formal bidding and authorizing the issuance of a purchase order for an amount not to exceed $25,000 for the purchase of one 3/4 ton Sewer Utility Maintenance Truck from Nicholas Chevrolet. 9. NOTICE OF COMPLETION- WATER MAIN Doty Bros. Equipment Company has completed the construction of the 12-inch water main on Foothill Boulevard from Irwindale Avenue to the San Gabriel River. The project has been inspected and approved by the Water Division and the consulting engineer, CivilTec. The Project was paid for entirely by Los Angeles County Department of Parks and Recreation on a Utility Department Work Order. RECOMMENDED ACTION Accept the project as complete; approve the Notice of Completion and authorize its recordation and execution. 04/21/97 PAGE FOUR G. CONSENT CALENDAR (CONTINUED) 10. FINAL TRACT MAP NO. 51314 Tract Map No. 51314 pertains to the subdivision of property located on Jubuedly Drive east of Old Mill Road by owner, Mr. Dave Hawley, for of residential development. RECOMMENDED ACTION Approve Final Map No. 51314 and authorize its recordation. 11. APPROVAL OF AD-HOC SOLID WASTE COMMITTEE Ad hoc committee members will be reviewing information to assist in making a recommendation whether to enter into a long term agreement with Athens Disposal Company for waste to be sent to its Material Recovery Facility (MRF). The members are as follows: Councilman Dave Hardison, Councilman Dick Stanford, Chamber of Commerce representatives, Frank Delgado or Mark Vander Weerd from Criterion Catalyst and Dave Kopp from Azusa Sales, and Economic Development Advisory Committee representative Robert Glazer of Artisan Screening. RECOMMENDED ACTION Approve the members listed to comprise the Solid Waste Ad-Hoc Committee. 12. STREET LIGHT STANDARDS As part of the Light Division=s street light fixture replacement program, and in the interest of public safety, staff deemed it necessary to act promptly, due to a thirteen- week delivery time, to place an order for twenty-five street light standards with the low bidder of record as of September of 1996. RECOMMENDED ACTION Confirm the action of staff in placing an order with Union Metal Corporation, and adopt Resolution No. 97-C47, waiving formal sealed bidding and authorizing the issuance of a purchase order for an amount not to exceed $17,725.94, plus freight for twenty-five Street Light Standards. 13. PROPOSED REVISIONS TO UTILITY RULES AND REGULATIONS The City=s utility operation is governed by a set of rules and regulations adopted by City Council, which is the regulatory body for Azusa=s municipal utility. The rules and regulations are revised from time to time to reflect the changing cost of providing utility services, addition or deletion of certain services, and new legislation or regulatory mandates imposed by various agencies having authority over the utility operations in California. RECOMMENDED ACTION Adopt Resolution No. 97-C48, amending the schedule of charges, rules and regulations for the Light and Water Department of the City of Azusa. 14. AGREEMENT W/APU STUDENT NURSING PROGRAM Submitted for consideration and approval is an agreement with the Azusa Pacific University Nursing Program to provide on-site clinical services for the Azusa Headstart Program. RECOMMENDED ACTION Approve. 04/21/97 PAGE FIVE G. CONSENT CALENDAR (CONTINUED) 15. CERTIFICATE OF APPRECIATION TO LONGFELLOW SCHOOL Staff is requesting that Certificate of Appreciation be prepared for Longfellow School in appreciation for raising funds to purchase books for the Azusa City Library. RECOMMENDED ACTION Approve the preparation of Certification of Appreciation to be presented at the May 5, 1997, Council meeting. 16. WARRANTS Resolution authorizing payment of warrants by the City. RECOMMENDED ACTION Adopt Resolution No. 97-C49. H. SPECIAL CALL ITEMS I-1. THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY TO CONVENE JOINTLY. 1. LOAN AGREEMENT BY AND BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA AND THE CITY OF AZUSA. On September 16, 1996, the Agency Board approved acquisition of the Krems site. In order to finance the acquisition, the Board approved a loan of $2,462,355 from the City of Azusa Light Fund to the Redevelopment Agency. Loan documents are presented herein for approval. RECOMMENDED ACTION Approve the loan documents, and the Promissory Note and authorize execution, and; Adopt Resolution No. 97-R15, requesting loans from the City of Azusa for purposes of the Merged Redevelopment Project Area; and Adopt Resolution No. 97-C50, authorizing loans for purposes of the Merged Redevelopment Project Area. CITY COUNCIL TO RECESS AND CONVENE AS THE REDEVELOPMENT AGENCY 04/21/97 PAGE SIX I-2. AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed RECOMMENDED AGENCY ACTION will be enacted with one vote. The Chairman will ask Directors and Staff if they wish to speak for or against the Recommended Agency Action of any matter on the CONSENT CALENDAR. The matters removed from the CONSENT CALENDAR will be CONSIDERED individually at the end of the Redevelopment Agency CONSENT CALENDAR under SPECIAL CALL ITEMS. The entire CONSENT CALENDAR, with the exception of those Specially Called Items is then voted upon by roll call under one motion. a. APPROVAL OF MINUTES Minutes of the regular meeting of April 7, 1997 and the regular adjourned/special meeting of April 14, 1997. RECOMMENDED ACTION Approve Minutes as written. b. FINANCING TEAM FOR TAX ALLOCATION BONDS The Agency issued tax allocation bonds for the Merged Project Area in 1992. Interest rates have dropped sufficiently since that time to warrant consideration of a refunding so that the annual debt service obligations could be reduced. A financing team is needed to determine the feasibility of such action. RECOMMENDED ACTION Approve financing team (subject to negotiation of acceptable contracts) and authorize to complete preliminary feasibility assessments. c. WARRANTS Resolution authorizing payment of warrants by the Agency. RECOMMENDED ACTION Adopt Resolution No. 97-R16. 2. AGENCY SPECIAL CALL ITEMS 3. AGENCY SCHEDULED ITEMS None. 4. ADJOURN RECOMMENDED ACTION Adjourn, if a Closed Session is necessary, the Agency should recess to end of City Council meeting. J. CONVENE AS THE INDUSTRIAL DEVELOPMENT AUTHORITY NO BUSINESS K. CONVENE AS THE AZUSA PUBLIC FINANCING AUTHORITY NO BUSINESS 04/21/97 PAGE SEVEN L. ORDINANCES/SPECIAL RESOLUTIONS 1. PROPOSED RESOLUTION REGARDING MAYOR PRO TEM. Resolution establishing selection criteria and a term for the Mayor Pro Tem. RECOMMENDED ACTION Waive further reading and adopt Resolution No. 97-C51. 2. PROPOSED ORDINANCE RELATING TO BINGO a. Proposed Urgency Ordinance regarding Bingo. b. First introductory reading of proposed ordinance regarding Bingo. RECOMMENDED ACTION Waive further reading and adopt Urgency Ordinance No. 97-O3. Waive further reading and introduce the ordinance. 3. PROPOSED ORDINANCE RELATING TO NEWRACKS First introductory reading of proposed ordinance relating to newsracks. RECOMMENDED ACTION Waive further reading and introduce the ordinance. M. SCHEDULED ITEMS If you challenge the City=s proposed actions in court, you may be limited to raising those issues that you or someone else raised at the public hearings described in this Agenda, or in any written correspondence delivered to the City on or prior to the public hearings. (As each Public Hearing relates to the other, they will be held simultaneously). 1. CONTINUED PUBLIC HEARING - to receive input on the Citizen=s Option for Public Safety Funding. 2. PUBLIC HEARING - to receive input on the proposed use of funds received under the United States Department of Justice Local Law Block Grant Program. RECOMMENDED ACTION Open the Public Hearings; receive testimony, close the Hearings. Allocate the funding to the less lethal and MP-5 conversion program and adopt Resolution No. 97-C52, waiving formal bidding procedures and authorizing the issuance of three purchase orders for an amount not to exceed $85,777.41, for purchase of 36 MP-5 Semi-Automatic Carbines and related support equipment. 04/21/97 PAGE EIGHT N. OTHER BUSINESS/CITY COUNCIL (The Council will consider and may take action on the following items.) 1. MAYOR MADRID a. Update on Centennial Celebration. b. Consideration of preparation of proclamation for Bicycle Appreciation Month, May 1997. c. Consideration of preparation of proclamation declaring April 27 to May 3, as Child Passenger Safety Week. 2. COUNCILMEMBER STANFORD AND COUNCILMEMBER ROCHA a. Consideration of preparation of proclamations for approximately twenty-three educators from Azusa Unified School District and Azusa Pacific University, that will be retiring this year. O. CLOSED SESSION PENDING LITIGATION (Gov. Code Sec. 54956.9 (b)(1) and (c). One Case. P. ADJOURNMENT 1. Adjourn to Monday, April 28, 1997, Library Workshop, at 7pm, in the Library Auditorium. 04/21/97 PAGE NINE