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HomeMy WebLinkAboutAgenda Packet - May 5, 1997 CC CITY OF AZUSA CIVIC AUDITORIUM 213 EAST FOOTHILL BOULEVARD AZUSA, CALIFORNIA A G E N D A REGULAR MEETING OF THE CITY COUNCIL, THE REDEVELOPMENT AGENCY, THE INDUSTRIAL DEVELOPMENT AUTHORITY AND THE AZUSA PUBLIC FINANCING AUTHORITY MAY 5, 1997 - 7:30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DAVID O. HARDISON DIANE BEEBE COUNCILMEMBER COUNCILMEMBER DICK STANFORD JOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER NOTICE TO THE PUBLIC Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. Meeting procedures are governed by Resolution adopted by the City Council. Council will consider and take actions on numbered matters listed in the Agenda. The recommended action described beneath the Agenda item is Staff's recommendation only. Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the comprehensive public participation portion covering all entities of the City, ie., Council, Redevelopment Agency, Industrial Development Authority, and Azusa Public Financing Authority, except for Public Hearings, or where a scheduled item directly pertains to a specific individual or group. Each person speaking shall be limited to a maximum of five (5) minutes, without interruption. Questions to the speaker or responses to the speaker's questions or comments shall be addressed after the speaker has completed his/her comments. A. CALL TO ORDER B. PLEDGE TO THE FLAG C. INVOCATION - Reverend Ruben Reyna of the Victory Life Fellowship. D. ROLL CALL E. CEREMONIAL 1. Representative of Rancho Cucamonga Visitor Bureau, to present National Tourist Week Award to Azusa City Council. 2. Presentation of Certificate of Appreciation to Principal of Longfellow School recognizing fundraising event to purchase books for the Azusa City Library. F. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) 1. Ms. Janette Del Angel to address Council requesting that fees be waived for use of the Memorial Park meeting room. 2. Mr. Art Morales addressed Council to express condolences to the Edwards Family, from its many friends in Azusa, AOur Prayers are with You@. James Edwards Jr., 1906-1997, AShowman@. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL Assistant Fire Chief Gary Lockhart to address Council regarding Prop E. G. CONSENT CALENDAR The CONSENT CALENDAR adopting the printed RECOMMENDED COUNCIL ACTION will be enacted with one vote. The Mayor will ask Councilmembers and Staff if they wish to speak for or against the Recommended Council Action of any matter on the CONSENT CALENDAR. The matter removed from the CONSENT CALENDAR will be considered individually at the end of the CONSENT CALENDAR under SPECIAL CALL ITEMS. The entire CONSENT CALENDAR, with the exception of those Specially Called Items is then voted upon by roll call under one motion. 1. APPROVAL OF THE MINUTES Minutes of the regular meeting of April 21, 1997. RECOMMENDED ACTION Approve Minutes as written. 05/05/97 PAGE TWO G. CONSENT CALENDAR (CONTINUED) 2. APPROPRIATION AMENDMENT RESOLUTION Resolution approving appropriation amendments for Fiscal Year 1996-97, pursuant to Section 2-450 of the Azusa Municipal Code. RECOMMENDED ACTION Adopt Resolution No. 97-C53. 3. PROPOSED PROCLAMATION RECOGNIZING SENIOR CITIZEN ACTIVITIES Proposed proclamation recognizing May 1997, as National Older Americans Month; May 12-18, 1997, as National Senior Center Week, and May 18, 1997, as the 10th Anniversary of senior services at the Azusa Senior Center. RECOMMENDED ACTION Approve Proclamation. 4. TRAFFIC SIGNAL MAINTENANCE AGREEMENT, PROJECT NO. 97-1 Presented for review and approval are the contract documents and specifications for Traffic Signal Maintenance Agreement. The current Agreement with the service provider ends on June 30, 1997. The proposed agreement is for another five years. RECOMMENDED ACTION Approve the attached documents and authorize the City Clerk to advertise for bids.. 5. AGREEMENT WITH SANTA ANITA FAMILY SERVICE (SAFS) Council approved the ASenior Referral and Case Management Program,@ a CDBG Program, on January 6, 1997. Santa Anita Family Service, a nonprofit organization is providing these services. The Agreement between the City and SAFS for period July 1, 1997 through June 30, 1998, is presented for approval. RECOMMENDED ACTION Approve the Agreement and direct the City Administrator to execute. 6. PURCHASE OF PRIMARY UNDERGROUND DISTRIBUTION CABLE The Light Division requires 6,225 feet of 500 mcm primary underground distribution cable for the Vernon Circuit Line Extension Project. Staff solicited quotations from seven known vendors. RECOMMENDED ACTION Adopt Resolution No. 97-C54, waiving formal bidding procedures and authorizing staff to issue a purchase order not to exceed $27,291.21 to Champion Wire and Cable. 7. TREASURER=S REPORT The City Treasurer=s Report as of March 31, 1997. RECOMMENDED ACTION Receive and file. 05/05/97 PAGE THREE G. CONSENT CALENDAR (CONTINUED) 8. Human Resources Action Items Step increase/regular appointment recommendations: K. Williams, P. Hoh, and H. Vuong. New Appointments J. Gurbada, Police Communications Supervisor, pending physical & psych. A. M. Whitten, Police Dispatcher, pending physical and psych. D. Aszman, Meter Reader, pending physical exam. F. Vasquez, Meter Reader, pending physical exam. Promotions None. Separations None. Leave Requests None. RECOMMENDED ACTION Approve. 9. CONTRACT FOR PADILLA/FIFTH/VIRGINIA SIDEWALK Bid opening was held on April 29, 1997, in the Office of the City Clerk for CDBG funded, APadilla/Fifth/Virginia Sidewalk@ project. Thirteen bids were received. RECOMMENDED ACTION Award the contract to Martinez Concrete, low bidder, in the amount of $32,698, pending LA County concurrence, and authorize the Mayor to sign the same. 10. PURCHASE OF BASIC GIS PARCEL DATA AND SOFTWARE Staff is proposing purchase of basic GIS parcel data and software/hardware to lay out the Azusa Geographic Information System foundation. The Azusa GIS will enable citizens to have access to information tied to all properties in Azusa. RECOMMENDED ACTION Approve the License Agreement between Azusa and LA County ; adopt Resolution No. 97-C55, waiving formal bidding procedures and authorizing the issuance of purchase orders for an amount not to exceed $21,317.00, for the purchases of parcel data from LA County and $13,100, of software/hardware from ESRI. 11. AGREEMENT WITH SANTA ANITA FAMILY SERVICES FOR PARENTING CLASSES The Santa Anita Family Services has offered to collaborate with the Azusa Head Start/State Preschool program to provide parenting classes. Santa Anita Family Services will provide funding for a three year project to provide parenting classes for thirty Azusa families. RECOMMENDED ACTION Approve the Agreement and authorize staff to sign the Memorandum of Understanding between the City Head Start and Santa Anita Family Services. 05/05/97 PAGE FOUR G. CONSENT CALENDAR (CONTINUED) 12. PURCHASE OF PERSONAL COMPUTERS-WATER DEPARTMENT The Water Division has budgeted for and investigated the appropriate personal computer configuration to meet its goals to facilitate computerized operations, maintenance and inventory control. The equipment requested will immediately link the Water Division at the Canyon Filtration Plant, Gladstone Construction Yard and Warehouse to the City=s Network. RECOMMENDED ACTION Adopt Resolution No. 97-C56, waiving formal bidding procedures in accordance with the Azusa Municipal Code due to the fact that Dell is covered under the California Multiple Awards Schedule which allows cities to waive formal bidding. Approve the purchase of 5 personal computers from Dell Computer in the amount of $17,116.52. 13. PURCHASE OF A MESSAGE BOARD Safety upgrading is an essential tool while working within the roadway. Staff is requesting the purchase of message board to provide advance warning methods to motorists approaching a work zone, to be used by all sewer maintenance activities. Funds are available in the Capital Improvement Program. RECOMMENDED ACTION Adopt Resolution No. 97-C57, waiving formal bidding procedures and authorizing the issuance of a purchase order for an amount not to exceed $19,485.00 for the purchase of one message board from Starlite Safety Systems. 14. LIBRARY CARPET INSTALLATION Bid opening was held in the Office of the City Clerk for City Library Carpet Installation, Project No. 97-03. Six bids were received. RECOMMENDED ACTION Award the bid to H.R. Carpet, lowest responsible bidder, in the amount of $44,409.00. 15. SURPLUS VEHICLES & MISC. ITEMS Submitted for review and approval of disposition are vehicles and miscellaneous items declared surplus. Staff is requesting that all items be disposed of through public auction. RECOMMENDED ACTION Adopt Resolution No. 97-C58, authorizing the disposal of the surplus vehicles and miscellaneous items through public auction, pursuant to Section 2-517 and 46-88 of the Azusa Municipal Code. 16. BRICK DUST FOR BASEBALL DIAMONDS The Parks and Recreation Division requires one hundred twenty-five tons of brick dust for the playing surfaces of the baseball diamonds at three Azusa city parks. Corona Clay Co. is the only vendor in Southern California who can supply this rare commodity. RECOMMENDED ACTION Adopt Resolution No. 97-C59, waiving formal bidding procedures pursuant to the Azusa Municipal Code and award purchase to Corona Clay Co. 05/05/97 PAGE FIVE G. CONSENT CALENDAR (CONTINUED) 17. WARRANTS Resolution authorizing payment of warrants by the City. RECOMMENDED ACTION Adopt Resolution No. 97-C60. H. SPECIAL CALL ITEMS I-1. THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY TO CONVENE JOINTLY. If you challenge the City=s/Agency=s proposed actions in court, you may be limited to raising those issues that you or someone else raised at the public hearing described in this Agenda, or in any written correspondence delivered to the City/Agency on or prior to the public hearing. 1. JOINT PUBLIC HEARING - on Disposition and Development Agreement with Ferrari for 1000 West Foothill Boulevard. The purpose of the Joint Public Hearing is to consider: 1) the proposed Disposition and Development agreement (DDA) with David V. Ferrari and Jeannette Martin Ferrari for the acquisition and development of the Agency-owned property at 1000 West Foothill Boulevard for the operations of Virginia Hardwood Company, and 2) the Negative Declaration of Environmental Impact. The proposed development include the construction of 60,000 square foot warehouse, office, and retail showroom facility for use by Virginia Hardwood Company. RECOMMENDED ACTION Waive further reading and adopt Resolution No. 97-R17, (Agency) approving a Negative Declaration of Environmental Impact. Waive further reading and adopt Resolution No. 97-C61, (City) approving the Disposition and Development Agreement between the Redevelopment Agency of the City of Azusa and David V. Ferrari and Jeanette Martin Ferrari. Waive further reading and adopt Resolution No. 97-R18, (Agency) approving the Disposition and Development Agreement between the Redevelopment Agency of the City of Azusa and David V. Ferrari and Jeanette Martin Ferrari. 05/05/97 PAGE SIX CITY COUNCIL TO RECESS AND CONVENE AS THE REDEVELOPMENT AGENCY I-2. AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed RECOMMENDED AGENCY ACTION will be enacted with one vote. The Chairman will ask Directors and Staff if they wish to speak for or against the Recommended Agency Action of any matter on the CONSENT CALENDAR. The matters removed from the CONSENT CALENDAR will be CONSIDERED individually at the end of the Redevelopment Agency CONSENT CALENDAR under SPECIAL CALL ITEMS. The entire CONSENT CALENDAR, with the exception of those Specially Called Items is then voted upon by roll call under one motion. a. APPROVAL OF MINUTES Minutes of the regular meeting of April 21, 1997. RECOMMENDED ACTION Approve Minutes as written. b. EXCLUSIVE NEGOTIATION AGREEMENT W/SOUTHLAND LAND CORP. The Redevelopment Agency received a request from Southland Land Corporation to enter into an Exclusive Negotiation Agreement (ENA) for the development of Downtown Block 36. This site is located at the southeast corner of Azusa Avenue and Foothill Boulevard. The initial scope of development include approximately 60- 75,000 square feet of theater/retail facility and related site improvements. The purpose of the ENA is to restrict, for a limited time, the Agency from negotiating with other parties for the disposition of the site, to define a scope of development, to set purchasing terms, and outline a schedule to develop the site. RECOMMENDED ACTION Approve the Exclusive Negotiation Agreement between the Redevelopment Agency and Southland Land Corporation. c. ACQUISITION / RELOCATION SETTLEMENT AGREEMENT FOR PROPERTY AT 647 EAST FOOTHILL BLVD. The Agency has negotiated a comprehensive acquisition/relocation settlement agreement with Beverly Higginson, the car wash tenant located at 647 East Foothill Boulevard. The settlement agreement represents full and complete payment for the tenant=s fixture and equipment, for relocation, and loss of goodwill. RECOMMENDED ACTION Approve the Agreement for Acquisition of Tenant Interest in Real Property and authorize the Chairperson to execute the Agreement. d. APPROPRIATION AMENDMENT RESOLUTION Resolution approving appropriation amendments for Fiscal Year 1996-97, pursuant to Section 2-450 of the Azusa Municipal Code. RECOMMENDED ACTION Adopt Resolution No. 97-R19. 05/05/97 PAGE SEVEN I-2 AGENCY CONSENT CALENDAR (CONTINUED) e. TREASURER=S REPORT The Agency Treasurer=s Report as of March 31, 1997. RECOMMENDED ACTION Receive and file. f. WARRANTS Resolution authorizing payment of warrants by the Agency. RECOMMENDED ACTION Adopt Resolution No. 97-R20. 3. AGENCY SPECIAL CALL ITEMS 4. AGENCY SCHEDULED ITEMS ANALYSIS OF THE 600 WEST BLOCK OF AZUSA AVENUE The Redevelopment Agency has completed an analysis of the 600 West block of Azusa Avenue to determine the optimal location for a pedestrian breezeway to connect the parking court with the Azusa Avenue frontage. The report was routed to the Economic Development Advisory Committee and the Cultural and Historical Landmark Commission for review and recommendation. RECOMMENDED ACTION a. Select the building at 617 N. Azusa Avenue for demolition and reconstruction as a pedestrian breezeway with a width of 25 feet. b. Solicit developer/investor interest in the 619-621 N. Azusa Avenue buildings and entice rehabilitation for retail and office uses. c. Solicit investor interest in the 613-615 N. Azusa Avenue buildings to rehabilitate and lease to small retail tenants consistent with the Downtown Development and Leasing Plan. 5. ADJOURN RECOMMENDED ACTION Adjourn, if a Closed Session is necessary, the Agency should recess to end of City Council meeting. J. CONVENE AS THE INDUSTRIAL DEVELOPMENT AUTHORITY NO BUSINESS 05/05/97 PAGE EIGHT K. CONVENE AS THE AZUSA PUBLIC FINANCING AUTHORITY 1. APPROVAL OF MINUTES The minutes of the regular meeting of April 7, 1997. RECOMMENDED ACTION Approve minutes as written. 2. TREASURER=S REPORT The Azusa Public Financing Authority=s Treasurer=s Report as of March 31, 1997. RECOMMENDED ACTION Receive and file. 3. Adjourn. L. ORDINANCES/SPECIAL RESOLUTIONS 1. PROPOSED ORDINANCE RELATING TO BINGO Second reading and adoption of proposed ordinance regarding Bingo. RECOMMENDED ACTION Waive further reading and adopt Ordinance No. 97-O4. 2. PROPOSED ORDINANCE RELATING TO NEWRACKS Second reading and adoption of proposed ordinance relating to newsracks. RECOMMENDED ACTION Waive further reading and adopt Ordinance No. 97-O5. M. SCHEDULED ITEMS None. N. OTHER BUSINESS/CITY COUNCIL (The Council will consider and may take action on the following items.) 1. COUNCILMEMBER HARDISON a. Discussion regarding cart and street vending/vendors. O. CLOSED SESSION PENDING LITIGATION (Gov. Code Sec. 54956.9 (b)(1) One Case. P. ADJOURNMENT 1. Adjourn. 05/05/97 PAGE NINE