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HomeMy WebLinkAboutAgenda Packet - June 2, 1997 CC CITY OF AZUSA CIVIC AUDITORIUM 213 EAST FOOTHILL BOULEVARD AZUSA, CALIFORNIA A G E N D A REGULAR MEETING OF THE CITY COUNCIL, THE REDEVELOPMENT AGENCY, THE INDUSTRIAL DEVELOPMENT AUTHORITY AND THE AZUSA PUBLIC FINANCING AUTHORITY JUNE 2, 1997 - 7:30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DAVID O. HARDISON DIANE BEEBE COUNCILMEMBER COUNCILMEMBER DICK STANFORD JOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER NOTICE TO THE PUBLIC Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. Meeting procedures are governed by Resolution adopted by the City Council. Council will consider and take actions on numbered matters listed in the Agenda. The recommended action described beneath the Agenda item is Staff's recommendation only. Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the comprehensive public participation portion covering all entities of the City, ie., Council, Redevelopment Agency, Industrial Development Authority, and Azusa Public Financing Authority, except for Public Hearings, or where a scheduled item directly pertains to a specific individual or group. Each person speaking shall be limited to a maximum of five (5) minutes, without interruption. Questions to the speaker or responses to the speaker's questions or comments shall be addressed after the speaker has completed his/her comments. A. CALL TO ORDER B. PLEDGE TO THE FLAG C. INVOCATION - Reverend Gilbert Becerril of the Pathfinders Ministries. D. ROLL CALL E. CEREMONIAL 1. Presentation of $100 to Stephen Lopez, Azusa High student athlete who will be participating in the Belgium International Cup, August 8 through 15, 1997. F. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) 1. Ms. Veronica Pina to address Council requesting waiver of fees for use of the Woman=s Club on September 28, 1997 and February 13, 1998. 2. Ms. Candy Basye-Baeza to address Council with complaints regarding impounded vehicle. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL G. CONSENT CALENDAR The CONSENT CALENDAR adopting the printed RECOMMENDED COUNCIL ACTION will be enacted with one vote. The Mayor will ask Councilmembers and Staff if they wish to speak for or against the Recommended Council Action of any matter on the CONSENT CALENDAR. The matter removed from the CONSENT CALENDAR will be considered individually at the end of the CONSENT CALENDAR under SPECIAL CALL ITEMS. The entire CONSENT CALENDAR, with the exception of those Specially Called Items is then voted upon by roll call under one motion. 1. APPROVAL OF THE MINUTES Minutes of the regular meeting of May 19, 1997, and the special meeting of May 12, 1997. RECOMMENDED ACTION Approve Minutes as written. 2. APPROPRIATION AMENDMENT RESOLUTION Resolution approving appropriation amendments for Fiscal Year 1996-97, pursuant to Section 2-450 of the Azusa Municipal Code. RECOMMENDED ACTION Adopt Resolution No. 97-C72. 06/02/97 PAGE TWO G. CONSENT CALENDAR (CONTINUED) 3. PLANS AND SPECIFICATIONS SCADA SYSTEM Presented for consideration and review are Water Division Plans, Specifications and Contract Documents for Construction of the Water Division, Operations Section System Control and Data Acquisition (SCADA) System, Project No. 706523. The SCADA systems will facilitate improved water system reliability and achieve great energy efficiencies. RECOMMENDED ACTION Approve the Plans and Specifications and authorize the City Clerk to advertise for bids. This project is a multi-year project and is currently budgeted as part of the CIP program for FY 96-97. 4. GTE TELEPHONE EASEMENT - AZUSA VALLEY WATER COMPANY Last year the Azusa Valley Water company subdivided and sold to the Azusa ROP program the property at Eleventh Street and Orange Avenue for their home construction education program. The home is nearly completed and GTE is seeking an easement across the remainder of the Azusa Valley Water Company water well property. Said easement for the telephone company requires execution of a Grant of Easement for Right-of-Way. The considered value for this easement is less than $100.00. RECOMMENDED ACTION Authorize the execution of a Grant of Easement to GTE California Incorporated, and direct the President and Secretary to execute the same. 5. NOTICE OF COMPLETION - SUNSET AVENUE SIDEWALKS J. H. Rental, Inc., the contractor for the Sunset Avenue Sidewalks, completed the project in accordance with the plans and specifications on May 20, 1997. RECOMMENDED ACTION Accept the project as complete; approve the Notice of Completion and authorize its execution and recordation. 6. NOTICE OF COMPLETION - WHEELCHAIR RAMPS Vart Construction, the contractor for the wheelchair ramps, completed the project in accordance with the plans and specifications on May 27, 1997. RECOMMENDED ACTION Accept the project as complete; approve the Notice of Completion and authorize its execution and recordation. 7. HIGH PRESSURE WASHER FOR TRANSIT VEHICLES The Transportation Division requires a hot high pressure vehicle washer for the new Transit facility. Quotations were obtained from three known vendors. RECOMMENDED ACTION Adopt Resolution No. 97-C73, waiving formal sealed bidding and authorizing the issuance of a purchase order in an amount not to exceed $5,801.00 to Sande Equipment Co. 06/02/97 PAGE THREE G. CONSENT CALENDAR (CONTINUED) 8. Human Resources Action Items Step increase/regular appointment recommendations: T. Avila, A. Egan, T. Henson, J. Reed, J. Sandoval, P. Branconier, and L. King. New Appointments S. Smith, Police Dispatcher, effective pending physical Exams. Promotions M. Criswell, Water Utility Worker II, effective May 11, 1997. Separations M. Keefe, Jailer, effective May 22, 1997. Leave Requests None. RECOMMENDED ACTION Approve. 9. STANDARD WATER WORKS SPECIFICATIONS AND ENGINEERED DRAWINGS The Water Division maintains standard American Water Works Specifications and Engineered Drawings for their own internal use, as well as for issuance to development projects permitted to improve the water system within their developments; they have not been updated or approved since 1971. Presented for approval are new Standard Specifications and Drawings which are compatible with current available American Water Works approved products. RECOMMENDED ACTION Adopt the Water Division Standard Specifications and Engineered Drawings and instruct that they be maintained and used uniformly. 10. CITYWIDE STANDARD PROJECT BID SPECIFICATIONS All City Departments are required to use public bidding documents and specifications for public works projects in excess of $5,000.00. The standard specifications currently used have lost their integrity and are seldom consistent between departments or up-to-date with current law. Presented for review and approval are new specifications which are compatible with current law, on software for easy updating, and each section has been color coded for ease of use. RECOMMENDED ACTION Adopt the Citywide Standard Project Bid Specifications and instruct that they be maintained and used uniformly. 11. CITY TREASURER=S REPORT The City Treasurer=s Report as of April 30, 1997. RECOMMENDED ACTION Receive and file. 06/02/97 PAGE FOUR G. CONSENT CALENDAR (CONTINUED) 12. ARMORED TRANSPORTATION SERVICE For many years, the City has used an armored car service to transport receipts to the Wells Fargo Bank. The Bank pays the cost of the service directly to the provider, which currently is Armored Transport, Inc. As a consequence of the recent Bank merger, the terms of the armored car service have now been memorialized in an Agreement, which is presented for consideration and approval. RECOMMENDED ACTION Approve the Agreement and authorize the City Treasurer to sign. 13. CITY OF AZUSA DEPARTMENT OF TRANSPORTATION ALCOHOL AND DRUG TESTING POLICY Effective January 1, 1996, every employer in the United States who employs drivers of commercial motor vehicles as defined by the Federal Highway Administration (FHWA) regulations or who operates a transit system in an urbanized area as described in the regulations of the Federal Transit Administration (FTA), must adopt a comprehensive drug and alcohol testing policy which is consistent with the regulations. Presented for consideration and adoption is the City of Azusa=s policy that complies with the Department of Transportation testing regulations. RECOMMENDED ACTION Adopt the City of Azusa Department of Transportation Alcohol and Drug Testing Policy putting the City into compliance with the United States Department of Transportation Regulations. 14. NOTICE OF COMPLETION - WATER MAIN REPLACEMENT PROJECTS Brkich Construction Corporation has completed the construction of Water Main Replacement projects. The project has been inspected and approved by the Water and Utility Engineering Divisions as well as the Los Angeles County Field Inspector. RECOMMENDED ACTION Accept the project as complete; approve the Notice of Completion and authorize its execution and recordation. 15. BONNEVILLE POWER ADMINISTRATION POWER PURCHASE AGREEMENT Presented for consideration and approval is a Power Purchase Agreement with the Bonneville Power Administration (BPA), to replace energy at a savings to the City of about $15,500/year for the next seven years. RECOMMENDED ACTION Approve the Agreement and authorize the Mayor to sign the execution copies once they are prepared. Furthermore, it is recommended that Council delegate the authority to the Director of Utilities or his designee to administer the agreement. 16. SPECIFICATIONS FOR LANDSCAPE AND IRRIGATION MAINTENANCE Presented for consideration are specifications for Project No. 97-04, Three Year Landscape and Irrigation Maintenance Contract. RECOMMENDED ACTION Approve the specifications and authorize the City Clerk to advertise for bids. 06/02/97 PAGE FIVE G. CONSENT CALENDAR (CONTINUED) 17. SPECIFICATIONS FOR JANITORIAL CONTRACT Presented for consideration are specifications for Project No. 97-05, Three Year Janitorial Contract. RECOMMENDED ACTION Approve the specifications and authorize the City Clerk to advertise for bids. 18. AGREEMENT WITH VISITING NURSES ASSOCIATION OF EAST SAN GABRIEL VALLEY Council approve the AMano a Mano Program,@ A Community Development Block Grant Program, on January 6, 1997. The Visiting Nurses Association of the East San Gabriel Valley, a nonprofit organization, is providing these services. The Agreement between the City and the Visiting Nurses Association for period July 1, 1997 through June 30, 1998, is presented. RECOMMENDED ACTION Approve the Agreement and authorize the City Administrator to execute on behalf of the City. 19. AGREEMENT WITH THE EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS (ESGVCH) Council approved the AHomeless Assistance/ESGVCH@ project, a Community Development Block Grant Program, on January 6, 1997. The ESGVCH, a non- profit organization, is providing these services. The Agreement between the City and the ESGVCH for period July 1, 1997 through June 30, 1998, is presented. RECOMMENDED ACTION Approve the Agreement and authorize the City Administrator to execution on behalf of the City. 20. EMERGENCY SERVICE PLAN/AGREEMENT WITH RED CROSS As part of the City=s Emergency Service Plan it is necessary to partner with external agencies such as the American Red Cross to effectively carry out our objectives. Presented for consideration and approval is an agreement with the Red Cross for the use of Facilities as Mass Care Shelters. RECOMMENDED ACTION Approve the Agreement and authorize its execution. 21. PLAN CHECK CONSULTANT FOR BUILDING DIVISION As part of an ongoing effort to improve customer service in the Building Division, staff is requesting that an additional plan check consultant be added in order to give developers and builders a choice in the plan check process. Due to the fee for service, this does not impact the General Fund. RECOMMENDED ACTION Approve an agreement with Willdan Associates to be used as an additional plan check consultant and authorize the Community Development Director to sign agreement. 06/02/97 PAGE SIX G. CONSENT CALENDAR (CONTINUED) 22. PURCHASE OF ALTERNATE FUELED VEHICLES Mobile Source Air Pollution Reduction Review Committee (MSRC) has introduced a one time program to provide some 25% subvention matching funds for capital outlays for AB2766 fund recipients. This offer is based upon first come, first serve only and there will not be a competition for the available funds. RECOMMENDED ACTION Adopt Resolution No. 97-C74, approving intention to purchase alternate fueled vehicles by utilizing AB2766 funds in the fiscal year 1997-98. 23. RESOLUTION AMENDING MEMORANDUM OF UNDERSTANDING-HEAD START Proposed Resolution amending the Memorandum of Understanding between the City of Azusa and the Head Start State Pre-School employees, as there is a need to hire a Health Aide I on a permanent basis for ten months per year, thirty hours per week. RECOMMENDED ACTION Adopt Resolution No. 97-C75. 24. WARRANTS Resolution authorizing payment of warrants by the City. RECOMMENDED ACTION Adopt Resolution No. 97-C76. H. SPECIAL CALL ITEMS I-1. AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed RECOMMENDED AGENCY ACTION will be enacted with one vote. The Chairman will ask Directors and Staff if they wish to speak for or against the Recommended Agency Action of any matter on the CONSENT CALENDAR. The matters removed from the CONSENT CALENDAR will be CONSIDERED individually at the end of the Redevelopment Agency CONSENT CALENDAR under SPECIAL CALL ITEMS. The entire CONSENT CALENDAR, with the exception of those Specially Called Items is then voted upon by roll call under one motion. a. APPROVAL OF MINUTES Minutes of the regular meeting of May 19, 1997, and the regular special meeting of the May 12, 1997. RECOMMENDED ACTION Approve Minutes as written. 06/02/97 PAGE SEVEN I-1. AGENCY CONSENT CALENDAR (CONTINUED) b. NOTICE OF COMPLETION - PHASE I, DEMOLITION OF KREMS SITE On March 17, 1997, the Redevelopment Agency Board approved the demolition contract with J & G Industries for $102,650. The project was divided into two phases and demolition started on April 2, 1997. During demolition, several extras were required to remove unforseen footings, old parking lots, buried transite pipelines and large chunks of concrete. The work is now completed. The Phase II car wash and gas station demolition is ready to start next month. RECOMMENDED ACTION Approve the Phase I Notice of Completion for Project R-97, Krems demolition and change order in the amount of $13,373. c. AUTO RELATED USES AT 850 W. FOOTHILL BOULEVARD/OPA VIOLATION Certain auto related uses and allowable retail commercial uses at 850 West Foothill Boulevard violate the terms of an Owner Participation Agreement (OPA) recorded against the property in 1987. The OPA contains a covenant restricting the repair, testing, modification, sales, and installation of vehicle parts and limits retail commercial uses to 8,250 square feet. In 1995, the property was purchased by Richard Dearth, who claims that he was unaware of such covenants. The Agency has been asked to enforce or amend these covenants. RECOMMENDED ACTION Authorize staff to amend the OPA between the Redevelopment Agency and Gross and Gross, and the current property owner, Richard Dearth, to provide for the following: 1. Allow the retail commercial square footage to increase to 12,863 in accord with the Planning Commission findings in Case No. V-95-5 and P-95-97. 2. Allow auto related uses, including auto service and ancillary retail sales, on the property, conditionally, in a manner similarly to the proceedings for a Conditional Use Permit, with the following conditions: (a) all repair, evaluation, testing, modification of vehicles or installation of vehicle parts or accessories, painting, car wash, or similar uses shall be conducted within permanent structures; and (b) the outside display of merchandise shall be prohibited; and (c) the property owner shall submit a sign program for the center similar to that of a shopping center, and all signage on the property shall comply with the Azusa Municipal Code. This condition will become effective within 90 days after the effective date of the proposed OPA; and (d) if the property owner violates any conditions of the OPA, the City shall be allowed to remedy the problem as a public nuisance and charge all costs for remediation to the property owner. This includes the removal of all signage, if necessary; and (e) the OPA conditions shall be reviewed by the Redevelopment Agency every five years to ensure that the development is in compliance with the land use goals of the Redevelopment Agency and that the proposed land use standards are not materially detrimental to the value of the surrounding properties. 3. The proposed OPA will be considered by the Redevelopment Agency Board only after a public hearing, noticed and conducted pursuant to Section 88-125 through 145 of the Azusa Municipal Code. 06/02/97 PAGE EIGHT I-1. AGENCY CONSENT CALENDAR (CONTINUED) d. APPROPRIATION AMENDMENT RESOLUTION Resolution approving appropriation amendments for Fiscal Year 1996-97, pursuant to Section 2-450 of the Azusa Municipal Code. RECOMMENDED ACTION Adopt Resolution No. 97-R22. e. AGENCY TREASURER=S REPORT Agency Treasurer=s Report as of April 30, 1997. RECOMMENDED ACTION Receive and file. f. WARRANTS Resolution authorizing payment of warrants by the Agency. RECOMMENDED ACTION Adopt Resolution No. 97-R23. 2. AGENCY SPECIAL CALL ITEMS 3. AGENCY SCHEDULED ITEMS PUBLIC HEARING - on Enterprise Rent-A-Car Owner Participation Agreement, Clifton M. Rogers and Lilly Mae Rogers, 229 S. Azusa Avenue. Enterprise Rent-A-Car is leasing the property at 229 S. Azusa Avenue from the owners, Cliff and Lilly Rogers. Enterprise has requested that the Redevelopment Agency grant them a variance from Section 88-645 of the City=s Municipal Code to allow Enterprise to extend the existing fencing around the property to a height of seven (7) feet. The proposed variance would allow a seven (7) foot high fence at Paramount Avenue and the south side area, where Code only allows a six (6) foot high fence, and a seven (7) foot high fence at Azusa Avenue, where code only allows a three-and-one-half (31/2) foot high fence. RECOMMENDED ACTION Open the Public Hearing; receive testimony, close the Hearing. Approve the Owner Participation Agreement with Clifton M. Rogers and Lilly Mae Rogers, granting a variance to Section 88-645 of the City=s Municipal Code, allowing Enterprise Rent- A-Car to extend the perimeter fencing at 229 S. Azusa Avenue to seven (7) feet in height. 4. ADJOURN RECOMMENDED ACTION Adjourn, if a Closed Session is necessary, the Agency should recess to end of City Council meeting. 06/02/97 PAGE NINE J. CONVENE AS THE INDUSTRIAL DEVELOPMENT AUTHORITY NO BUSINESS K. CONVENE AS THE AZUSA PUBLIC FINANCING AUTHORITY NO BUSINESS L. ORDINANCES/SPECIAL RESOLUTIONS None. M. SCHEDULED ITEMS 1. PUBLIC HEARING - to receive testimony for the purpose of vacating a portion of the alley between Alameda and Azusa Avenues, south of Ninth Street. RECOMMENDED ACTION Open the Public Hearing; receive testimony, close the Hearing. Waive further reading and adopt Resolution No. 97-C77, vacating a portion of the alley between Alameda and Azusa Avenues, south of Ninth Street. N. OTHER BUSINESS/CITY COUNCIL (The Council will consider and may take action on the following items.) 1. MAYOR PRO-TEM BEEBE Discussion regarding Boards and Commissions. O. CLOSED SESSION PENDING LITIGATION (Gov. Code Sec. 54956.9 (a). Dwayne Glass v. City of Azusa, Los Angeles Superior Court, Case # KC022939. PENDING LITIGATION (Gov. Code Sec. 54956.9 (b)(1) and (c). One Case. P. ADJOURNMENT 1. Adjourn to Wednesday, June 11, 1997, 7pm, in the Library Auditorium, in order to conduct a Budget Workshop. 06/02/97 PAGE TEN