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HomeMy WebLinkAboutAgenda Packet - July 21, 1997 - CC CITY OF AZUSA CIVIC AUDITORIUM 213 EAST FOOTHILL BOULEVARD AZUSA, CALIFORNIA A G E N D A REGULAR MEETING OF THE CITY COUNCIL, THE REDEVELOPMENT AGENCY, THE INDUSTRIAL DEVELOPMENT AUTHORITY AND THE AZUSA PUBLIC FINANCING AUTHORITY JULY 21, 1997 - 7:30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DIANE BEEBE DAVE HARDISON MAYOR PRO TEM COUNCILMEMBER DICK STANFORD JOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER NOTICE TO THE PUBLIC Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. Meeting procedures are governed by Resolution adopted by the City Council. Council will consider and take actions on numbered matters listed in the Agenda. The recommended action described beneath the Agenda item is Staff's recommendation only. Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the comprehensive public participation portion covering all entities of the City, ie., Council, Redevelopment Agency, Industrial Development Authority, and Azusa Public Financing Authority, except for Public Hearings, or where a scheduled item directly pertains to a specific individual or group. Each person speaking shall be limited to a maximum of five (5) minutes, without interruption. Questions to the speaker or responses to the speaker's questions or comments shall be addressed after the speaker has completed his/her comments. A. CALL TO ORDER B. PLEDGE TO THE FLAG C. INVOCATION - Reverend Rick Mac Donald of the Foursquare Gospel Church. D. ROLL CALL E. CEREMONIAL None. DUE TO EXTENSIVE COMMUNITY INTEREST IN THIS MATTER, THE FOLLOWING PUBLIC HEARINGS WERE MOVED FORWARD IN THE AGENDA. M. SCHEDULED ITEMS 1. PUBLIC HEARING - regarding the Fire Suppression Benefit District for fiscal year 1997-98, and annually thereafter. RECOMMENDED ACTION Open the public hearing, receive testimony and call for any last minute submittal of ballots. Close the hearing. Direct City Clerk to tabulate ballots. If a majority protest does not exist approve the proposed fire suppression benefit assessments, adopt Resolution No. 97-C95, confirming the engineer=s Report and ordering the levy and collection of a city-wide fire suppression benefit assessment for Fiscal Year 1997-98, and annually thereafter. 2. PUBLIC HEARING - regarding the Landscaping and Lighting District for Fiscal Year 1997-98, and annually thereafter. RECOMMENDED ACTION Open the public hearing, receive testimony. Adopt Resolution No. 97-C96, confirming the Engineer=s Report, Diagram and Assessment for the City of Azusa Landscape and Lighting District No. 1 for the 1997-98 Fiscal Year. F. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) 1. Mr. Art Morales to address Council regarding Fire Suppression, and other. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL 1. Update on Library Commission. G. CONSENT CALENDAR The CONSENT CALENDAR adopting the printed RECOMMENDED COUNCIL ACTION will be enacted with one vote. The Mayor will ask Councilmembers and Staff if they wish to speak for or against the Recommended Council Action of any matter on the CONSENT CALENDAR. The matter removed from the CONSENT CALENDAR will be considered individually at the end of the CONSENT CALENDAR under SPECIAL CALL ITEMS. The entire CONSENT CALENDAR, with the exception of those Specially Called Items is then voted upon by roll call under one motion. 1. APPROVAL OF THE MINUTES Minutes of the regular meeting of July 8, 1997, and the adjourned regular meetings of June 30, 1997. RECOMMENDED ACTION Approve Minutes as written. 07/21/97 PAGE TWO 2. CONTRACT AMENDMENT WITH COTTON BELAND ASSOCIATES TO PREPARE ROSEDALE EIR. Cotton Beland Associates (CBA) has been working on the Rosedale EIR under contract with the City. Funding is being provided by Monrovia Nursery/Lewis Homes. A contract amendment is being requested for additional work beyond the scope of the original contract and other adjustments. RECOMMENDED ACTION Approve the Contract Amendment No. 3 for the Rosedale Specific Plan EIR in the amount of $40,480. 3. NOTICE OF COMPLETION - LIBRARY CARPET INSTALLATION, PROJECT 97-03. H.M. Carpet has completed the Library Carpet installation in accordance with the specifications of the contract. RECOMMENDED ACTION Approve the Notice of Completion and authorize its execution and recordation. 4. AIR CONDITIONING AND HEATING MAINTENANCE CONTRACT Bid opening was held in the Office of the City Clerk on July 15, 1997, for the three year Air Conditioning and Heating Maintenance Contract, Project No. 97-06. Two bids were received. RECOMMENDED ACTION Approve the contract with Air-Ex Conditioning, Inc., low bidder, in the amount $5,600.88 annually. 5. USED OIL BLOCK GRANT FIFTH CYCLE On June 30, 1997, the California Integrated Waste Management Board (C.I.W.M.B.) authorized the City to program funding in the amount of $15,681.00 for the Fifth Cycle Used Oil Block Grant. The award is valid for three years, the second and third year allocations are for $14,943.00, each. The funds will be for staff time, consultant fees, school presentation, certified collection centers, oil collection monitoring, used oil containers, and advertising. RECOMMENDED ACTION Approve the Grant Agreement with the California Integrated Waste Management Board, and authorize City Administrator to execute the Agreement. 6. RENEWAL AGREEMENT WITH CITRUS VALLEY MEDICAL CENTER FOR KIDS KARE-A-VAN The Kids-Kare-A-Van program has proven to be very beneficial to the community. Presented for consideration and approval is renewal agreement with Citrus Valley Medical Center Pediatric Mobile Outreach Program, to provide the Kids-Kare-A-Van program, from July 1, 1997 through June 20, 1998. RECOMMENDED ACTION Approve the Renewal agreement and authorize staff to sign the Memorandum of Understanding. 7. COMPUTER CONSULTING AND PROGRAMMING AGREEMENT Presented for consideration and approval is a computer consulting and programming agreement with Knowles-McNiff, a local computer consulting firm. RECOMMENDED ACTION Approve the Agreement and authorize the Mayor to sign. 07/21/97 PAGE THREE 8. Human Resources Action Items Step increase/regular appointment recommendations: L. Barton-Garcia, C. Ho, D. McMahon, O. Bruno, E. Wanstrath, and L. Wofford. New Appointments None. Promotions None. Separations None. Leave Requests None. RECOMMENDED ACTION Approve. 9. HOLIDAY BOUTIQUE The Recreation Division of the Community Services Department will be hosting the 6th Annual Holiday Boutique on Saturday, December, 1997, at City park from 7:00 a.m. to 5:00 p.m. In an effort to stimulate a good number of vendors, it is requested that Council waive the $15.00 business license fee. RECOMMENDED ACTION Waive the one day business license fee and authorize the use of City park for the event. 10. PREPARATION OF ANNUAL STREET AND ROAD REPORT FY 1996-97 Each year a representative of the controller of the State of California audits the financial transactions of the City of Azusa pertaining to Section 2151 of the State Highway Code. The result is the Annual Street Report, which then becomes the basis of the City=s audited financial statement of such transactions. RECOMMENDED ACTION Authorize Director of Finance to execute the contract for preparation of the report. 11. UNNECESSARY EASEMENTS ON KREMS PROPERTY Staff is finalizing the Krems acquisition due diligence process. The preliminary title report lists several unnecessary public utility easements that previously served the demolished bowling alley and market complex. RECOMMENDED ACTION Adopt Resolution No. 97-C97, approving the quitclaim deeds and releasing unnecessary easements for public utilities including City of Azusa water and electric lines and authorize the Mayor to execute the quitclaim documents. 12. PLANS AND SPECIFICATIONS - WATER MAIN REPLACEMENT PROGRAM Presented for review and approval are Water Division Plans, Specifications and Contract Documents for the Replacement of Water Mains at Gladstone Street from Mira Loma Drive to Irwindale Avenue and Irwindale Avenue from Gladstone Street to First Street. RECOMMENDED ACTION Approve the Plans and Specifications for the Replacement of Water Mains, and authorize the City Clerk to advertise for bids. The project is part of the Water Division CIP Budget. 07/21/97 PAGE FOUR 13. REVISED FINANCE DEPARTMENT RETENTION/DESTRUCTION OF RECORDS POLICY Proposed Resolution approving the revised Finance Department Retention/Destruction of Records Policy to include the Purchasing and Business License Divisions. RECOMMENDED ACTION Adopt Resolution No. 97-C98. 14. WARRANTS Resolution authorizing payment of warrants by the City. RECOMMENDED ACTION Adopt Resolution No. 97-C99. H. SPECIAL CALL ITEMS CONVENE AS THE REDEVELOPMENT AGENCY I-1. AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed RECOMMENDED AGENCY ACTION will be enacted with one vote. The Chairman will ask Directors and Staff if they wish to speak for or against the Recommended Agency Action of any matter on the CONSENT CALENDAR. The matters removed from the CONSENT CALENDAR will be CONSIDERED individually at the end of the Redevelopment Agency CONSENT CALENDAR under SPECIAL CALL ITEMS. The entire CONSENT CALENDAR, with the exception of those Specially Called Items is then voted upon by roll call under one motion. a. APPROVAL OF MINUTES Minutes of the regular meeting of July 8, 1997, and the adjourned regular meeting of June 30, 1997. RECOMMENDED ACTION Approve Minutes as written. b. CERTIFICATE OF COMPLETION FOR THE LEE GROUP HOUSING PROJECT Staff has completed its review of the 43 unit housing project and final construction drawing for the two Agency homes. RECOMMENDED ACTION Approve the Certificate of Completion and authorize the Agency to record. c. MARKETING PLAN FOR AGENCY OWNED HOME @ 1040 NORTH ORANGE AVENUE The ROP house is in the final stages of construction with completion scheduled for late August. Agency staff recommends listing the home with a local Realtor. RECOMMENDED ACTION Approve the 90 day Listing Agreement with Robin Valentine. 07/21/97 PAGE FIVE d. REQUEST FOR PROPOSALS FOR PROPERTY AT 619-621 NORTH AZUSA AVE. Staff has completed a marketing package which includes a Request for Proposal brochure, a complete due diligence portfolio, and investor/agent mailing list. The proposed Agency budget includes provisions for a $15,000 finder=s fee to motivate real estate agents and site locators to locate a qualified buyer and also offers 80% financing to a qualified purchaser. RECOMMENDED ACTION Approve release of the Request for Proposal. 2. AGENCY SPECIAL CALL ITEMS 3. AGENCY SCHEDULED ITEMS a. PUBLIC HEARING - on the Redevelopment Implementation Plan Update. RECOMMENDED ACTION Continue the Public Hearing to the meeting of August 4, 1997. b. AGREEMENT BETWEEN AGENCY, AUSD, AZUSA HERITAGE HOMEOWNERS ASSOCIATION, ZUKUN JU AND RUSSELL BLEWETT. The Fence and Wall Agreement provides for the construction of required block walls and wrought iron fencing adjacent to the Azusa Heritage housing project. The improvements are necessary to provide safety and security for housing project and adjacent Lee Elementary School property. RECOMMENDED ACTION Adopt Resolution No. 97-R29, approving the Fence and Wall Construction Agreement. c. AUTO RELATED USES AT 850 W. FOOTHILL BOULEVARD/OPA VIOLATION Certain auto related uses and allowable retail commercial use at 850 West Foothill Boulevard violate the terms of an Owner Participation Agreement (OPA) recorded against the property in 1987. The OPA contains a covenant restricting the repair, testing, modification, sales and installation of vehicle parts and limits retail commercial uses to 8,250 square feet. In 1995 the property was purchased by Richard Dearth, who claims that he was unaware of such covenants. The Agency has been asked to enforce or amend these covenants. RECOMMENDED ACTION Authorize staff to amend the OPA between the Redevelopment Agency, Gross and Gross, and the current property owner, Richard Dearth, to provide for the following: 1. Allow the retail commercial square footage to increase to 12,863 in accordance with the Planning Commission findings in Cases No. V-95-5 and P-95-97. 2. Allow auto related uses, including auto service and ancillary retail sales, on the property, conditionally, in a manner similar to the proceedings for a Conditional Use Permit, with the following conditions: (a) all repairs, evaluation, testing, modification of vehicles or installation of vehicle parts or accessories, painting, car wash, or similar uses shall be conducted within permanent structures; and (b) the outside display of merchandise shall be prohibited; and 07/21/97 PAGE SIX ( c ) the property owner shall submit a sign program for the center similar to that of a shopping center, and all signage on the property shall comply with the Azusa Municipal Code. Additionally, the owner shall submit a painting scheme for the center and remove any deviant coloring or tenant identification. This condition will become effective within 90 days after the effective date of the proposed OPA; and (d) if the property owner violates any conditions of the OPA, the City shall be allowed to remedy the problem as a public nuisance and charge all costs of remediation to the property owner. This includes the removal of all signage, if necessary; and (e) the OPA conditions shall be reviewed by the Redevelopment Agency every five years to ensure that the development is in compliance with the land use goals of the Redevelopment Agency and that the proposed land use standards are not materially detrimental to the value of the surrounding properties. 3. The proposed OPA will be considered by the Redevelopment Agency Board only after the meeting has been noticed pursuant to Section 88-125 through 145 of the Azusa Municipal Code. 4. ADJOURN RECOMMENDED ACTION Adjourn, if a Closed Session is necessary, the Agency should recess to end of City Council meeting. J. CONVENE AS THE INDUSTRIAL DEVELOPMENT AUTHORITY NO BUSINESS K. CONVENE AS THE AZUSA PUBLIC FINANCING AUTHORITY NO BUSINESS L. ORDINANCES/SPECIAL RESOLUTIONS None. M. SCHEDULED ITEMS ITEMS M-1 AND M-2 WERE HANDLED AT THE BEGINNING OF THE AGENDA. 3. AGREEMENT BETWEEN CITY AND POWER TO CHANGE Council approved the APower to Change Youth Program@, a Community Development Block Grant Program, on January 6, 1997. The Agreement between the City and Power to Change for F/Y 1997-98, is presented for Council approval. RECOMMENDED ACTION Approve the Agreement with Power to Change and direct the City Administrator to execute on behalf of the City. N. OTHER BUSINESS/CITY COUNCIL (The Council will consider and may take action on the following items.) 1. MAYOR MADRID a. Consideration of adopting Resolution in support of the election of John Fasana as Vice Chairman of the Metropolitan Transportation Authority. b. Consideration of proclamation proclaiming the month of August, 1997, as Breast-Feeding Awareness Month. 07/21/97 PAGE SEVEN O. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Gov. Code Sec. 54956.9 (b) and (c). One Case. P. ADJOURNMENT 1. Adjourn to Tuesday, July 22, 1997, Library Auditorium at 6:00 p.m. in order to discuss the following: 1. Discussion on ballot results and procedures. 2. Discussion on revenue alternatives in light of Fire Assessment results. 3. Discussion on fiscal year budget. 4. In order to hold a Closed Session: Conference with Legal Counsel - Anticipated Litigation (Gov. Code Sec. 54956.9 (b) and (c). One Case. 5. Adjournment to July 28, 1997, 6:00 p.m. in the Library Auditorium in order to conduct a budget workshop. 07/21/97 PAGE EIGHT