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HomeMy WebLinkAboutAgenda Packet - August 4, 1997 - CC CITY OF AZUSA CIVIC AUDITORIUM 213 EAST FOOTHILL BOULEVARD AZUSA, CALIFORNIA A G E N D A REGULAR MEETING OF THE CITY COUNCIL, THE REDEVELOPMENT AGENCY, THE INDUSTRIAL DEVELOPMENT AUTHORITY AND THE AZUSA PUBLIC FINANCING AUTHORITY MONDAY, AUGUST 4, 1997 - 7:30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DIANE BEEBE DAVE HARDISON MAYOR PRO TEM COUNCILMEMBER DICK STANFORD JOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER NOTICE TO THE PUBLIC Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. Meeting procedures are governed by Resolution adopted by the City Council. Council will consider and take actions on numbered matters listed in the Agenda. The recommended action described beneath the Agenda item is Staff's recommendation only. Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the comprehensive public participation portion covering all entities of the City, ie., Council, Redevelopment Agency, Industrial Development Authority, and Azusa Public Financing Authority, except for Public Hearings, or where a scheduled item directly pertains to a specific individual or group. Each person speaking shall be limited to a maximum of five (5) minutes, without interruption. Questions to the speaker or responses to the speaker's questions or comments shall be addressed after the speaker has completed his/her comments. A. CALL TO ORDER B. PLEDGE TO THE FLAG C. INVOCATION - Father Ed Landreau of the Saint Frances of Rome Church. D. ROLL CALL E. CEREMONIAL 1. Presentation of proclamation to Corporal Hal Linden of the Azusa Police Department in honor of his many years of service to the City. 2. Presentation of proclamation to representative of Public Health Foundation Enterprises, Inc., WIC Program, proclaiming the month of August as ABreast Feeding Awareness Month@, in the City. F. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) 1. Mr. Art West to address Council regarding Fire Assessment Fee. 2. Mr. Tito Branco, President of the Chamber of Commerce, to address Council regarding proposal for Chamber Services. PER STAFF REQUEST, THE FOLLOWING ITEM IS BEING TAKEN OUT OF SEQUENCE FOR HANDLING AT THIS TIME. L. ORDINANCES/SPECIAL RESOLUTIONS 1. PROPOSED REVENUE MEASURES FOR THE NOVEMBER 4, 1997, ELECTION Consideration of calling for a Special Election to seek voter approval of certain general and special taxes and approval of ballot measures. The following resolutions are proposed. a. Proposed Resolution calling and giving notice of the holding of a special municipal election to be held on Tuesday, November 4, 1997. b. Proposed Resolution requesting the Board of Supervisors of the County of Los Angeles to Consolidate a Special Election to be held on November 4, 1997, with the School Election. c. Proposed Resolution setting priorities for filing written arguments regarding the City Measures and directing the City Attorney to prepare an impartial analysis. d. Proposed Resolution providing for the filing of rebuttal arguments for City Measures submitted at Municipal Elections. RECOMMENDED ACTION a. Approve the Order in which the ballot measures should appear on the voter ballots. b. Adopt Resolution Nos. 97-C100, 101, 102, and 103. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL 08/04/97 PAGE TWO G. CONSENT CALENDAR The CONSENT CALENDAR adopting the printed RECOMMENDED COUNCIL ACTION will be enacted with one vote. The Mayor will ask Councilmembers and Staff if they wish to speak for or against the Recommended Council Action of any matter on the CONSENT CALENDAR. The matter removed from the CONSENT CALENDAR will be considered individually at the end of the CONSENT CALENDAR under SPECIAL CALL ITEMS. The entire CONSENT CALENDAR, with the exception of those Specially Called Items is then voted upon by roll call under one motion. 1. APPROVAL OF THE MINUTES Minutes of the regular meeting of July 21, 1997. RECOMMENDED ACTION Approve Minutes as written. 2. ENGINEERING SERVICES - EXPANSION OF THE DALTON PUMP STATION The Water Divisions solicited Requests for Proposals from four engineering firms to prepare Plans and Specifications for the expansion of Dalton Pump Station. SA Associates designed the first expansion at Dalton Pump Station in 1993 and their rates have since decreased. RECOMMENDED ACTION Authorize the Water Division to issue a notice to proceed to SA Associates, for an amount not to exceed $9,300.00. 3. ENERGY PARTNERSHIP PROGRAM WITH AZUSA UNIFIED SCHOOL DISTRICT. As part of the continued partnership relationship with the Azusa Unified School District staff is recommending implementation of a Refocused AResources In Schools and the Environment@ program and also a consolidated billing service. RECOMMENDED ACTION Authorize the execution of a Professional Services Agreement with National Energy Foundation with a not-to-exceed cost of $14,000; authorize the execution of a letter agreement with the AUSD to fund the AResources in Schools and the Environment@ program, not-to-exceed $3,000, and authorize staff to offer electric billing consolidation service to AUSD on an experimental basis. 4. CHANGE ORDER #3 FOR POLICE FACILITY ADDITION AND ALTERATION PROJECT Change order #3 will allow the Police Department to replace the (19) fixed windows in the former light and water building. These windows may not be opened by employees for ventilation, they are held in place with putty material, and may have cracked prior to the commencement of construction. Their replacement will resolve these issues. RECOMMENDED ACTION Pending the approval of LaSalle National Bank, approve change order #3 in the amount of not-to- exceed $46,762. 5. CONTRACT FOR PEST CONTROL SERVICES Bid opening was held in the Office of the City Clerk on July 28, 1997, for the three year contract for Pest Control Services, Project No. 97-07. One bid was received. RECOMMENDED ACTION Award the contract to A Perfect Pest Control Company, in the amount of $4,140.00 annually, for a period of three years and authorize the Mayor to execute the contract. 08/04/97 PAGE THREE 6. RETIREMENT CREDIT OF ADDITIONAL TWO-YEARS SERVICE The City=s contracts with its various employee units and the City=s contract with the State of California Public Employees= Retirement System and Government Code Section 20903 provide that, in an effort to encourage retirement from government, the City may award two additional year=s of service credit to eligible employees. The City anticipates, with regret, the retirement of five employees during the last six months of 1997. RECOMMENDED ACTION Adopt Resolution No. 97-C104, providing two additional years of service credit to eligible employees during the period of August 5, 1997 through December 31, 1997. 7. BLANKET PURCHASE ORDERS OVER $5,000 FY 1997-98 Presented for consideration and approval are the blanket purchase orders over $5,000 for the upcoming fiscal year. RECOMMENDED ACTION Approve the issuance of the blanket purchase orders as detailed on the attached schedule, to promote the public welfare and in accordance with the provisions of the Azusa Municipal Code, waive formal bidding procedures. 8. Human Resources Action Items Step increase/regular appointment recommendations: P. MacKay, D. Shuttleworth, G. Doore, K. Godbey, A. Graf, and E. Solano. New Appointments None. Promotions J. Szabo, Water Utility Operator II, effective July 19, 1997. Separations None. Leave Requests None. RECOMMENDED ACTION Approve. 9. JOINT CONSULTANT AGREEMENT FOR SOLID WASTE ISSUES WITH NEIGHBORING CITIES The cities of Glendora and Covina share the same trash hauler, Athen=s Disposal, as the City of Azusa. In an effort to reduce costs and since they share the same issues regarding compliance with AB 939, the Tri-Cities Group is requesting to approve a proposal from EcoNomics for consultant services to seek methods and programs that are cost-effective to comply with AB 939. RECOMMENDED ACTION Approve the proposal from EcoNomics in the amount of $9,307, which will be Azusa=s share of the cost, and direct staff to works with the cities of Glendora and Covina. 10. CITY TREASURER=S REPORT The City Treasurer=s Report as of June 30, 1997. RECOMMENDED ACTION Receive and file. 08/04/97 PAGE FOUR 11. FILM PERMIT FEE WAIVER REQUEST The Business License Division has received a request to waive the City=s filming permit fee of $1,028 from APacific Light Productions, Inc.@ on behalf of AAAA Foundation for Traffic Safety@ in order to film an educational film for teenagers dealing with drinking and driving. RECOMMENDED ACTION Based on City Council discussion during budget sessions, staff is recommending that the fee waiver be denied. H. SPECIAL CALL ITEMS CONVENE JOINTLY WITH THE REDEVELOPMENT AGENCY I.1 ADOPTION OF CITY AND REDEVELOPMENT AGENCY BUDGET FOR FISCAL YEAR 1997- 98. Two separate Resolutions adopting the budget and approving appropriations for the City of Azusa and adopting the budget for the Redevelopment Agency for fiscal year commencing July 1, 1997 and ending June 30, 1998. RECOMMENDED ACTION Adopt Resolution Nos. 97-C105 and 96-R30. 2. LOAN AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY AND THE CITY OF AZUSA As part of the 1997-98 budget process, the Agency requests the City=s General Fund to advance funds to the Agency for its budgeted operating administrative costs. This annual methodology allows the Agency to receive additional tax increment revenues to cover these costs. Payments will be paid to the City=s General Fund periodically throughout the year to reimburse this advance. RECOMMENDED ACTION a. Adopt Resolution No. 97-R31, (Agency) requesting loans from the City of Azusa for purposes of the Merged Redevelopment Project Ares; and b. Adopt Resolution No. 97-C106, (City) authorizing loans for the purposes of the Merged Redevelopment Project Area. 3. REVISED LOAN AGREEMENTS BETWEEN THE REDEVELOPMENT AGENCY AND THE CITY OF AZUSA LIGHT DEPARTMENT On October 3, 1994, the Council/Board approved a $2,000,000 loan to the Agency from the Light Fund for retention of an auto dealership, and again revised the terms of the loan on June 5, 1995. On April 21, 1997, the Council/Board approved a $2,462,355 loan to the Agency from the Light Fund for acquisition of the Krems site. It is now necessary to revise certain terms and conditions of these loans. RECOMMENDED ACTION a. Adopt Resolution No. 97-R32, (Agency) revising loans from the City of Azusa for purposes of the Merged Redevelopment Project Area; and b. Adopt Resolution No. 97-C107, (City) authorizing revising loans for purposes of the Merged Redevelopment Project Area. 08/04/97 PAGE FIVE JOINT CITY/AGENCY CONSENT CALENDAR 4. PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF AZUSA AND THE REDEVELOPMENT AGENCY CONCERNING THE AGENCY PURCHASE OF 1040 NORTH MCKEEVER AVENUE AND EDUCATIONAL SERVICE AGREEMENT BETWEEN THE AGENCY AND THE AZUSA UNIFIED SCHOOL DISTRICT AND THE REGIONAL OCCUPATIONAL PROGRAM FOR CONSTRUCTION SERVICES. AUSD/ROP are eager to start construction on a second student-built home to be located at 1040 North McKeever. The property is currently owned by the City of Azusa Water Department. The Agency has completed lot purchase negotiations with the City as well as construction requirements with Azusa Unified/ROP for construction of the new house in 1997-98. RECOMMENDED ACTION a. Adopt Resolution No. 97-C108 (City) and 97-R33 (Agency), approving the Purchase and Sale Agreement between the Agency and the City of Azusa; and b. Adopt Resolution No. 97-R34, (Agency) approving the Educational Services Contract with the East San Gabriel Valley Regional Occupational Program (ROP) and the Azusa Unified School District (AUSD). CITY COUNCIL TO RECESS AND THE REDEVELOPMENT AGENCY TO CONTINUE I-5. AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed RECOMMENDED AGENCY ACTION will be enacted with one vote. The Chairman will ask Directors and Staff if they wish to speak for or against the Recommended Agency Action of any matter on the CONSENT CALENDAR. The matters removed from the CONSENT CALENDAR will be CONSIDERED individually at the end of the Redevelopment Agency CONSENT CALENDAR under SPECIAL CALL ITEMS. The entire CONSENT CALENDAR, with the exception of those Specially Called Items is then voted upon by roll call under one motion. a. APPROVAL OF MINUTES Minutes of the regular meeting of July 21, 1997. RECOMMENDED ACTION Approve Minutes as written. b. EXCLUSIVE LISTING AGREEMENT WITH THE LEGASPI COMPANY FOR 116 N. AZUSA The Agency owns the 16,480 sf parcel at 116 N. Azusa Avenue. The Agency seeks to find a buyer which could use this property, possibly in combination with the vacant lot just northerly. The Agency received two proposals for a listing agreement. RECOMMENDED ACTION Adopt Resolution No. 97-R35, approving six month listing agreement with The Legaspi Company. c. KREMS INDEMNITY AGREEMENT The Agency has requested that four of the seven wells constructed on the Krems property be retained for the benefit of future buyers of the property. In order to close out the site remediation, the State requires that all wells be abandoned. Permission has been received to retain the wells, but Krems requests an indemnity to protect him in the event that the retention of the wells results in environmental contamination. RECOMMENDED ACTION Adopt Resolution No. 97-R36, approving Indemnity Agreement. 08/04/97 PAGE SIX d. PLANNING AND ADMINISTRATIVE COSTS/LOW-TO-MODERATE INCOME FUNDS Per Redevelopment Law, planning and general administrative costs related to programs and activities authorized under Section 33334.2 of the Health and Safety Code may be paid with 20% Set-Aside Low-to-Moderate Income Housing funds. A Resolution making a finding that the planning and administrative expenses to be funded from the low and moderate income housing fund are necessary for the production, improvement or preservation of the community=s supply of low and moderate income housing is presented for approval. RECOMMENDED ACTION Adopt Resolution No. 97-R37. e. BLANKET PURCHASE ORDERS OVER $5,000 FY 1997-98 Presented for consideration and approval are the blanket purchase orders over $5,000 for the upcoming fiscal year. RECOMMENDED ACTION Approve the issuance of the blanket purchase orders as detailed on the attached schedule, to promote the public welfare and in accordance with the provisions of the Azusa Municipal Code, waive formal bidding procedures. f. AGENCY TREASURER=S REPORT The Agency Treasurer=s Report as of June 30, 1997. RECOMMENDED ACTION Receive and file. 6. AGENCY SPECIAL CALL ITEMS 7. AGENCY SCHEDULED ITEMS a. CONTINUED PUBLIC HEARING - on the Redevelopment Implementation Plan Update. The Implementation Plan has been presented to the Agency Board. Final approval was withheld until approval of the 1997/98 budget. RECOMMENDED ACTION Adopt Resolution No. 97-R38, approving the Implementation Plan. b. LIBERTY CANDLE LEASE AGREEMENT AT 630 NORTH AZUSA AVENUE Staff has met with Liberty Candle on several occasions to resolve specific issues related to its lease, including restoration of the premises after the fire, delinquent rent and utility bills. Liberty Candle has requested changes to the rental agreement. Staff recommends that the Agency Board either (1) terminate the lease and direct staff to issue immediate notice to vacate, or (2) direct staff to modify the lease terms to accommodate the tenant=s requested terms as appropriate. RECOMMENDED ACTION Approve staff=s final offer of consideration providing tenant with three (3) days notice to execute term letter. If tenant refuses to execute, authorize staff to terminate the lease and seek immediate vacation per the lease terms. 8. ADJOURN RECOMMENDED ACTION Adjourn, if a Closed Session is necessary, the Agency should recess to end of City Council meeting. 08/04/97 PAGE SEVEN J. CONVENE AS THE INDUSTRIAL DEVELOPMENT AUTHORITY NO BUSINESS K. CONVENE AS THE AZUSA PUBLIC FINANCING AUTHORITY 1. ADOPTION OF BUDGET FOR FISCAL YEAR 1997-98 Resolution adopting the budget and approving appropriations for the fiscal year commencing July 1, 1997 and ending June 30, 1998. RECOMMENDED ACTION Adopt Resolution No. 97-P2. 2. AUTHORITY=S TREASURER REPORT The Azusa Public Financing Authority Treasurer Report as of June 30, 1997. RECOMMENDED ACTION Receive and file. 3. Adjourn. L. ORDINANCES/SPECIAL RESOLUTIONS Handled at the beginning. M. SCHEDULED ITEMS 1. ANNUAL WEED ABATEMENT COST CONFIRMATION The City of Azusa has had a contract with the Los Angeles County Department of Agriculture to perform weed abatement since 1983. Under terms of the contract, the City is required to perform specific legislative functions on an annual basis. This hearing is to confirm the costs incurred by the county in inspecting properties and performing weed abatement activities on specified parcels. RECOMMENDED ACTION Conduct an informal hearing to receive and consider any objections from affected property owners and confirm weed abatement costs. N. OTHER BUSINESS/CITY COUNCIL (The Council will consider and may take action on the following items.) 1. MAYOR MADRID a. Consideration of a proclamation for National Airborne Day. 2. COUNCILMEMBER ROCHA a. Consideration of preparation of a proclamation for the Azusa Dolphin Swim Team. 3. COUNCILMEMBER STANFORD a. Consideration of creating an Ad-Hoc Committee for the ballot initiative. 08/04/97 PAGE EIGHT O. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Gov. Code Sec. 54956.9 (b) and (c). Two Cases. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Address: 902 North Azusa Avenue Azusa, CA. 91702 Owner: Mr. Chee Negotiator: Robb Steel PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL (Gov. Code Sec. 54957) P. ADJOURNMENT 1. Adjourn to August 11, 1997, in order to conduct a workshop on the Downtown Plan/update . 08/04/97 PAGE NINE