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HomeMy WebLinkAboutAgenda Packet - August 18, 1997 - CC CITY OF AZUSA CIVIC AUDITORIUM 213 EAST FOOTHILL BOULEVARD AZUSA, CALIFORNIA A G E N D A REGULAR MEETING OF THE CITY COUNCIL, THE REDEVELOPMENT AGENCY, THE INDUSTRIAL DEVELOPMENT AUTHORITY AND THE AZUSA PUBLIC FINANCING AUTHORITY MONDAY, AUGUST 18, 1997 - 7:30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DIANE BEEBE DAVE HARDISON MAYOR PRO TEM COUNCILMEMBER DICK STANFORD JOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER NOTICE TO THE PUBLIC Copies of staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. Meeting procedures are governed by Resolution adopted by the City Council. Council will consider and take actions on numbered matters listed in the Agenda. The recommended action described beneath the Agenda item is Staff's recommendation only. Persons who wish to speak during the Public Participation portion of the Agenda, shall fill out a card requesting to speak and shall submit it to the City Clerk prior to the start of the City Council meeting. When called, each person may address any item on or off the agenda during the comprehensive public participation portion covering all entities of the City, ie., Council, Redevelopment Agency, Industrial Development Authority, and Azusa Public Financing Authority, except for Public Hearings, or where a scheduled item directly pertains to a specific individual or group. Each person speaking shall be limited to a maximum of five (5) minutes, without interruption. Questions to the speaker or responses to the speaker's questions or comments shall be addressed after the speaker has completed his/her comments. A. CALL TO ORDER B. PLEDGE TO THE FLAG C. INVOCATION - Reverend Mike Ortiz of the Emmanual Baptist Church. D. ROLL CALL E. CEREMONIAL 1. Presentation of proclamation to the Azusa Dolphin Swim Team. 2. Presentation of proclamation to Naomi Rodriguez. F. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker's questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL 1. Ms. Rosemary Salce, Chairperson of the Golden Days Committee, to provide update on the Golden Day events for 1997. 2. Representative of California National Guard to provide presentation regarding proposed armory facility westerly of Todd Avenue and Sierra Madre Avenue. G. CONSENT CALENDAR The CONSENT CALENDAR adopting the printed RECOMMENDED COUNCIL ACTION will be enacted with one vote. The Mayor will ask Councilmembers and Staff if they wish to speak for or against the Recommended Council Action of any matter on the CONSENT CALENDAR. The matter removed from the CONSENT CALENDAR will be considered individually at the end of the CONSENT CALENDAR under SPECIAL CALL ITEMS. The entire CONSENT CALENDAR, with the exception of those Specially Called Items is then voted upon by roll call under one motion. 1. APPROVAL OF THE MINUTES Minutes of the regular meeting of August 4, 1997 and the regular adjourned meetings July 9th, July 22nd, and July 28th, 1997. RECOMMENDED ACTION Approve Minutes as written. 2. FINAL PARCEL MAP NO. 23063 Final Parcel Map No. 23063 pertains to the subdivision of property at the northerly terminus of Fish Canyon Road, by the owner, Azusa Rock Inc. RECOMMENDED ACTION Approve Final Map and authorize its recordation. 08/18/97 PAGE TWO 3. DESIGNATION OF CITY ENGINEER AS CITY=S AUTHORIZED AGENT ON FILING REPORTS The current fiscal year, 1997-98, is the first year in the new NPDES permit when various reports on different activities are to be made to the State Regional Water Quality board (SRWQB). It is requested that the City Engineer, the current City NPDES coordinator, be designated as the City=s authorized agent and signature on report to the State. RECOMMENDED ACTION Designate the City Engineer, by minute order, as the City=s authorized agent and signature to file NPDES reports with the SRWQB. 4. QUITCLAIM DEED FOR THE VACATED PORTION OF AN ALLEY At a prior meeting, Council approved vacation of the southerly most 50 feet of the alley south of Ninth Street between Alameda and Azusa Avenues, conditional pending research to ascertain future ownership of the property post-vacation. Title Land Company, has not yielded any results as to the property ownership. RECOMMENDED ACTION In order to avoid additional expenditures by the City, approve the attached quitclaim deed in favor of Mr. John Cortez for a sum of six hundred dollars. 5. PROCLAMATIONS FOR 1996 TOP SALES TAX GENERATORS To recognize the importance of Azusa=s retail businesses, staff recommends that the City Council award proclamations to the City=s top sales tax generators in 1996. RECOMMENDED ACTION Authorize the City Clerk to place this on the City Council=s September 2, 1997 agenda and request staff to ask that a representative from each company be present to accept their proclamation. 6. SECTION 108 GUARANTEE LOAN PROGRAM The City=s application for the HUD Section 108 Loan includes funding for downtown projects intended to increase the level of business activity, improve the area, and provide additional jobs and economic opportunities to area residents. The loan is proposed to be repaid to HUD through our annual CDBG allocation. However, the CDC has requested that the City provided them with additional security through a pledge of General Fund revenues, beyond the City=s annual CDBG allocation. The additional security is required to ensure that the HUD loan will be repaid, in the unlikely event that the CDBG program is eliminated or substantially reduced within the nine-year loan period. RECOMMENDED ACTION Adopt Resolution No. 97-C109, assuring repayment of the HUD Section 108 Guarantee Loan for the Downtown Revitalization Program with the City=s pledge of General Fund revenues if the CDBG program is eliminated or substantially reduced. 7. CONTRACT WITH LA WORKS (FORMERLY EAST SAN GABRIEL VALLEY CONSORTIUM LA Works is a funded program through the Job Training Partnership Act (JTPA), and the City has been a participant since 1976. The goal is to provide out of school youth with limited works experience into employment. RECOMMENDED ACTION Approve the agreement with LA works, for beautification services for the 1997-98 fiscal year in the amount of $26,250.00, and authorize the City Administrator to execute the Agreement. 08/18/97 PAGE THREE 8. Human Resources Action Items Step increase/regular appointment recommendations: P. Dennis, and S. Kenoyer. New Appointments None. Promotions None. Separations C. Pringle, Street Maintenance Crew Supervisor, effective August 7, 1997. Leave Requests None. RECOMMENDED ACTION Approve. 9. THREE VALLEYS MUNICIPAL WATER DISTRICT BICYCLE RIDE Resolution supporting Three Valleys Municipal Water District sponsored Bicycle Ride, ABike for the Bay-Delta@. RECOMMENDED ACTION Adopt Resolution No. 97-C110. 10. PLANS AND SPECIFICATIONS FOR WATER SYSTEM INTERCONNECTIONS Presented for review and approval are Water Division Plans, Specifications and Contract Documents for the Water System Master Plan Interconnections. RECOMMENDED ACTION Approve the Plans & Specifications and authorize the City Clerk to advertise for bids. 11. GRANT FROM AUEN-BERGER FOUNDATION TO PURCHASE COMPUTERS FOR SENIORS The Azusa City Library has received a $25,000 grant from the Auen-Berger Foundation to provide computer access and training for seniors. RECOMMENDED ACTION Adopt Resolution No. 97-C111, waiving formal bidding procedures pursuant to the provisions of the Azusa Municipal Code and award the purchase to Jet Research in the amount of $9,785. 12. CONTRACT FOR WATER DIVISION SYSTEM CONTROL & DATA ACQUISITION SYSTEM Bid opening was held in the Office of the City Clerk on Wednesday, July 30, 1997, for the Water Division system Control & Data Acquisition System (SCADA). Five Bids were received. RECOMMENDED ACTION Award the Contract to Bristol Babcock, low bidder, in the amount of $887,000.00, and authorize Mayor and City Clerk to execute same, further directing staff to issue a Notice to Proceed. 08/18/97 PAGE FOUR 13. CONTRACT FOR WATER MAIN REPLACEMENT Bid opening was held in the Office of the City Clerk on Monday, August 11, 1997, for Water Main Replacement (Gladstone Street and Irwindale Avenue). Seven bids were received. RECOMMENDED ACTION Award the Contract to C.P. Construction Company, Inc., low bidder, in the amount of $424,630.25, and authorize Mayor and City Clerk to execute same. 14. RESOLUTION QUIT CLAIMING GRANT OF EASEMENT FROM THOMAS SAFRAN & ASSOCIATES Thomas Safran & Associates has purchased three parcels of land formerly known as the Lark Ellen Towers Medical Building at Lark Ellen Avenue and San Bernardino Road. The three parcels have been combined to form one single development. The Azusa Valley Water Company no longer requires an easement for the purposes of providing water to this property, and therefore would be in favor to quit claiming said easement. RECOMMENDED ACTION Adopt Resolution No. 97-C112. 15. RESOLUTION ACCEPTING GRANT OF EASEMENT FROM SEARS CORPORATION The Water Division has required an easement from the developer/grantor, Sears Corporation, at Covina Shopping Center in the City of Covina. The water system distribution mainline extension is required by the Water Division in order to complete and provide for a fire protection system for the newly constructed theater complex. RECOMMENDED ACTION Adopt Resolution No. 97-C113. 16. PROPOSED NEW AGENDA FORMAT Per Council request, staff has prepared a new Agenda format for consideration and review. RECOMMENDED ACTION Adopt Resolution No. 97-C114, approving new format to begin at September 2, 1997, meeting. H. SPECIAL CALL ITEMS CONVENE JOINTLY WITH THE REDEVELOPMENT AGENCY I.1 PUBLIC HEARING - Two separate Resolutions approving appropriation amendments pursuant to Section 2-450 of the Azusa Municipal Code. RECOMMENDED ACTION Open the Public Hearing; receive testimony, close the Hearing. Waive further reading and adopt Resolution No. 97-C115, (City) and adopt Resolution No. 97-R39, (Agency) approving appropriation amendments. CITY COUNCIL TO RECESS AND THE REDEVELOPMENT AGENCY TO CONTINUE 08/18/97 PAGE FIVE I-2. AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed RECOMMENDED AGENCY ACTION will be enacted with one vote. The Chairman will ask Directors and Staff if they wish to speak for or against the Recommended Agency Action of any matter on the CONSENT CALENDAR. The matters removed from the CONSENT CALENDAR will be CONSIDERED individually at the end of the Redevelopment Agency CONSENT CALENDAR under SPECIAL CALL ITEMS. The entire CONSENT CALENDAR, with the exception of those Specially Called Items is then voted upon by roll call under one motion. a. APPROVAL OF MINUTES Minutes of the regular meeting of the adjourned regular meetings of July 9th, July 22nd, and July 28th, 1997. RECOMMENDED ACTION Approve Minutes as written. b. PHASE II DEMOLITION CHANGE ORDERS AND NOTICE OF COMPLETION, KREMS SITE Phase II demolition of the Krems property has been completed by J&G Industries, with demolition of the car wash and gas station. Two change orders were issued during construction totaling $1,927. The change orders should be accepted and the Notice of Completion approved for recordation. RECOMMENDED ACTION Approve the Phase II Notice of Completion for Project R-97-1 and the $1,927 change order. c. REJECTION OF BIDS FOR FENCE, WALL AND SLOPE IMPROVEMENTS On July 21, 1997, the Agency Board approved formal advertising for fence, wall and slope improvements at the rear of the Azusa Heritage housing project and at Lee Elementary School. The project has been formally advertised in the local newspaper, the Green Sheet and staff conducted two project site job walks to facilitate contractor proposals. Only one bid was received and opened in the City Clerk=s office on August 12, 1997. RECOMMENDED ACTION Reject sole bid from all Pro Fence Company in the amount of $29,120; waive formal bidding procedures pursuant to Section 2-536 of the Azusa Municipal Code, and authorize staff to solicit informal bids for the project. d. SETTLEMENT AGREEMENT WITH LIBERTY CANDLE The Agency Board approved modifications to existing lease terms for the property at 630-632 North Azusa Avenue. The settlement agreement reflects the terms of approval allowing Liberty Candle=s continued occupancy. RECOMMENDED ACTION Adopt Resolution No. 97-R40, approving the Settlement Agreement. 3. AGENCY SPECIAL CALL ITEMS 4. AGENCY SCHEDULED ITEMS None. 5. ADJOURN RECOMMENDED ACTION Adjourn, if a Closed Session is necessary, the Agency should recess to end of City Council meeting. 08/18/97 PAGE SIX J. CONVENE AS THE INDUSTRIAL DEVELOPMENT AUTHORITY NO BUSINESS K. CONVENE AS THE AZUSA PUBLIC FINANCING AUTHORITY NO BUSINESS L. ORDINANCES/SPECIAL RESOLUTIONS 1. Proposed Resolution opposing Senate Bill SB567 (Polanco). RECOMMENDED ACTION Waive further reading and adopt Resolution No. 97-C116. M. SCHEDULED ITEMS None. N. OTHER BUSINESS/CITY COUNCIL (The Council will consider and may take action on the following items.) 1. MAYOR MADRID a. Discussion regarding insurance requirements for painting murals on City water tanks. 2. COUNCILMEMBER ROCHA a. Request preparation of resolution establishing policy for seeking indemnification for approval of development projects and reimbursement of legal fees associated with development projects. O. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL CONCERNING POTENTIAL LITIGATION (Gov. Code Sec. 54956.9 Two Cases P. ADJOURNMENT 1. Adjourn to Monday, August 25, 1997, at 6:00 p.m., in the Library Auditorium, in order to conduct a workshop on the Rosedale Project. . 08/18/97 PAGE SEVEN