HomeMy WebLinkAboutD- 3 Purchase of Police PC Server cn
_ -� � 9 The City y of Azusa o
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Police Department
John Broderick,
Chief of Police
AGENDA ITEM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JOHN BRODERICK, CHIEF OF POLICE
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LYSELL WOFFORD, INFORMATION SYSTEM •AMINISTRATOR
THROUGH: HENRY GARCIA, CITY ADMINISTRATOR ,'
DATE: NOVEMBER 3, 1997
SUBJECT: PURCHASE OF POLICE PC SERVER
Background:
Over the next few months, the Police Department will implement
several new systems which will demand significantly more network
processing power and disk space. These new demands coupled with the
increased data requirements of the new building call for a larger
PC server to accommodate the growth.
Findings:
Written quotes were obtained from three vendors:
Jet Research $14, 697 . 05
Computer Village $15, 149. 59
Accent Solutions $20, 561 . 05
The Police Department' s existing server was purchased three years
ago from Jet Research of Pasadena, California, and has been a
stellar performer. Unprecedented growth over the next two years is
the sole reason the existing server needs to be replaced. Our Jet
server has seen absolutely no unscheduled down time in its three
year history, which is critical in a public safety environment. Jet
Research has a history of delivering solid computers and standing
behind their systems. The server is the single most important
computer in our operation.
Recommendation:
Staff recommends that the City Council pass the attached Resolu ion
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Phone #(626) 812-3200 . 725 North Alameda Avenue, Azusa, California 91702-2504 . FAX# 26) 8/�12-9308 I
waiving formal sealed bidding and authorize the purchase of the PC
Server from the low bidder, Jet Research. The total cost of
$14, 697 . 05 will be funded from the Capital Improvement Account, #
243 400 7711 7150, project #750920.
41014, 4111ft
John Broderick
Chief of Police
Lysell Wofford
Information System Administrator
CITY OF AZUSA
SUMMARY OF REQUISITION QUOTATIONS
PROCEDURE: Purchase requisitions may be written as follows:
A) Up to $500 - no quotations or this form needed
B) $500 to $2,000 - Three (3) telephone quotes - see below
Cl $2,000 to $5,000 - Three (3) written quotes - see below
D) Enter vendor selected CITY ORD. #2206
For Bid By Azusa
E) Justification, if needed Bus. Deduct
1%
Of Taxable:
F) Staple to Requisition
B. $500 to $2,000 - 3 telephone quotations
1. Bidder Net Price: $
2. Bidder Net Price: $
3. Bidder Net Price: $
C. $2,000 to $5,000 - 3 written quotations - see attached
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1. Bidder Jet Research Net Price: $14,717.00
450 South Raymond Ave. Pasadena, CA. 91105
2. Bidder Computer Village Net Price: $15,149.59
538 West Bonita Ave. San Dimas, CA. 91773
i
3. Bidder Accent Solutions Net Price: $20,561.05
9375 Archibald, Ave. Rancho Cucamonga CA. 91730
D. Purchase requisition awarded to: The server is the single most important computer in our data operations
Past experience with the reliability of Jet equipment coupled with Jet being the most cost effective,
warrants the P.O. be awarded to Jet Research.
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Signed: (Department Head) Approved: (Asst. Purchasing Agent)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA
WAIVING FORMAL SEALED BIDDING AND AUTHORIZING THE
ISSUANCE OF A PURCHASE ORDER FOR AN AMOUNT NOT TO
EXCEED $14,697.05 FOR A PC DATA SERVER
WHEREAS, Section 2.537 of the Azusa Municipal Code requires City purchases over the
amount of$5,000 to be awarded to the lowest responsible bidder after notice, and
WHEREAS, Section 2.536 of the Azusa Municipal Code allows the City Council to waive
formal sealed bidding upon fording that the public welfare would be promoted by dispensing
with them, and
WHEREAS, by soliciting written quotations from vendors,the City will have clearly complied
with the intent of Section 2.536 of the Azusa Municipal Code, even though formal "sealed"bids
will not have been solicited, •
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF AZUSA DOES
HEREBY FIND AS FOLLOWS:
Section 1. That the formal"sealed"bidding process is waived, and
Section 2. That a Purchase Order, not to exceed $14,697.05, be issued to
Jet Research Laboratories, Inc. for a PC data server
PASSED,APPROVED AND ADOPTED this third day of November, 1997.
MAYOR
I HEREBY CERTIFY that the foregoing Resolution No. was duly adopted by
the City Council of the City of Azusa, at a regular meeting thereof,held on the third day of
November, 1997 by the following vote of the Council.
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
CITY CLERK