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Home My WebLink AboutAgenda Packet - January 20, 1998 - CCAGENDA AZUSA CITY COUNCIL, REDEVELOPMENT AGENCY, INDUSTRIAL DEVELOPMENT AUTHORITY AND AZUSA PUBLIC FINANCING AUTHORITY CIVIC AUDITORIUM TUESDAY, JANUARY 20, 1998 213 EAST FOOTHILL BOULEVARD 7: 30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DIANE BEEBE DAVE HARDISON MAYOR PRO TEM COUNCILMEMBER DICK STANFORD JOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER I. PRELIMINARY BUSINESS • Call to Order • Pledge to the Flag • Invocation - Pastor John Sims of the Prevailing Word Ministry. • Roll Call • Ceremonial - Presentation of Proclamation to Pam Pechey in recognition of service to the City. Presentation of Proclamation to John Sanchez in recognition of service to the City. Presentation of Certificates of Appreciation for Logo Contest for the Chamber’s 1998 Business Expo. II PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) A. Mr. Jerry Rocha, representative of Helping Hand, to address Council regarding offsetting rental fee for the Azusa Woman’s Club. B Ms. Gina Rico, representative of the Azusa Food Pantry, to address Council to express appreciation for all the donations received during the Holiday Season. C. Mrs. Lurece Hunter, representative of the Miss Azusa Pageant, to address Council to express appreciation for support of the Pageant. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL III. CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. B. Resolution Approving Appropriation Amendments for Fiscal Year 1997-98. Recommendation: Adopt Resolution No. 98-C6. C. Request for Solid Waste Disposal Fees Increase pursuant to Franchise Agreement between the City and Arakelian Enterprises, Inc. Recommendation: approve service fee and green waste fee increases based on the CPI as submitted by the contractor, effective July 1, 1997; authorize the collection of the increases from July 1997 to January 1998 to be spread evenly between February and July 1998, and reject the requested increases for tipping fees pending further findings for their reasonableness. D. Contract award for Water Main Replacement Project 97-02. Bid opening was held in the Office of the City Clerk on January 6, 1998; five bids were received. Recommendation: Award the contract to Simich Construction, low bidder, in the amount of $346,126.00. E. 1998 Southern California Joint Pole Agreement. Recommendation: Adopt Resolution No. 98-C7, approving the revised agreement of the Southern California Joint Pole committee Effective January 1, 1998. F. Annual Report on the City’s General Plan. Recommendation: Receive, review and file the annual report. G. Agreements with the American and National Little Leagues. Recommendation: Approve Agreements. H. Compressed Natural Gas (C.N.G.) User Agreement with the City of Covina. Recommendation: Approve the C.N.G. Fuel Agreement and authorize Mayor, City Clerk, Interim City Administrator and City Attorney to execute same. I. Human Resources Action Items. Merit Increases. Recommendation: Approve. S. Smith and J. Szabo. Separations: H. Garcia, City Administrator, effective January 8, 1998. J. Guarrera, Director of Community Services, effective December 30, 1997. A. Escoto, Field Service Supervisor, effective December 30, 1997. 01/20/98 PAGE TWO J. Resolution Accepting Grant of Easement from Reliable Properties for 80' of Water System Distribution Mainline 10' wide @ Citrus and Arrow; Covina. Recommendation: Adopt Resolution No. 98-C8. K. Purchase of Water Main pipe for Todd Avenue Replacement. Recommendation: Adopt Resolution No. 98-C9, waiving formal bidding procedures and authorizing a purchase order to Pacific States Cast Iron Pipe Company, in the amount of “not to exceed” $11,850.00. L. Change Order No. 11 for the Police Facility Addition and Alteration Project. Recommendation: Approve Change Order No. 11, in the amount of $27,279 authorizing the general contractor to renovate the sub-grade and install and stripe new paving following the removal of the temporary office trailers at the rear of the police station, pending the approval of LaSalle National Bank. M. Furniture Procurement for Police Facility Addition and Alteration Project. Recommendation: Adopt Resolution No. 98-C10, waiving formal sealed bidding by “piggy-backing” on the CMAS and GSA process and awarding the order to Western Office Interiors in the amount of $261,042.76. N. South Wing Remodel Proposal for Police Facility. Recommendation: Approve the south wing out- building in the amount of $112,000, pending approval of LaSalle National Bank. O. Cabling Infrastructure for the Police Facility. Recommendation: Adopt Resolution No. 98-C11, waiving formal bidding procedures due to the specialized nature of this project and award the purchase of cabling installation and materials from Lucent Technologies in the amount of $86,724.82. P. The City Treasurer’s Report as of November 30, 1997. Recommendation: Receive and file. Q. Two separate resolutions authorizing claims and demands. Recommendation: Adopt Resolution Nos. 98-C12 and 98-C13. IV. SPECIAL CALL ITEMS (Items that are removed from Consent Calendar for discussion). V. CONVENE AS THE REDEVELOPMENT AGENCY The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Boardmenbers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. B. Annual Report of the City of Azusa Redevelopment Agency. Recommendation: Adopt Resolution No. 98-R3, approving the Annual Report for the Fiscal Year ending June 30, 1997, and authorizing the Board to receive and file. 01/20/98 PAGE THREE C. Downtown Directional Signage. Urban Studios (UDS) completed their work for the Downtown streetscape program. This included the selection of landscape materials, benches, and light fixtures, among other elements. UDS’s work also included design concepts for directional signage. Based on UDS’s concepts, working drawings are needed to make and install the signs. Recommendation: Authorize staff to solicit bids to provide working drawings to implement the downtown signage program. D. Agency Treasurer’s Report as of November 30, 1997. Recommendation: Receive and file. E. Two separate resolutions authorizing payment of claims and demands. Recommendation: Adopt Resolution Nos. 98-R3 and 98-R4. VI. SPECIAL CALL ITEMS (Agency) (Items that are removed from the Agency Consent Calendar for discussion). VII. SCHEDULED ITEMS. A. PUBLIC HEARING - on Zoning Code Amendment establishing appropriate zones and regulations for retail Funeral Merchandise Sales Uses. Recommendation: Open the Public Hearing; receive testimony, close the Hearing. Waive further reading and introduce proposed ordinance amending Title 88 entitled Zoning Article VI “Special Use Standards” adding 5 pertaining to “Funeral Merchandise” and amending the text of Title 88 appendix A “Regulation of Uses by Zoning Districts” by adding “Funeral Merchandise” permitted in the “M-1" and “M-2" zones with a “Conditional Use Permit”. B. PUBLIC HEARING - on the Community Development Block Grant (CDBG) funds for the 24th Year Program (1998-99 fiscal year). The City has been allocated approximately $636,489 in federal Community Block Grant funds. There is also $194,971 of unprogrammed and/or under-utilized prior year funds - a total of $831,460 available funds. Of this amount, $390,000 must be set aside for Section 108 Loan repayments, and the remaining $441,460 is available for new and continuing projects. The 15% cap on public services has been reinstated for 1998-99, and $95,473 is available for public service projects. Recommendation: Open the Public Hearing; receive testimony, close the Hearing. 1. Adopt Resolution No. 98-C14, adopting the Proposed Changes to the Statement of Community Development Objectives and Projected Use of Funds for Fiscal Year 1997-98. 2. Adopt Resolution No. 98-C15, adopting the Statement of Objectives and Selecting Projects for funding for Fiscal Year 1998-99. 3. Direct the Mayor to execute same. 4. Direct staff to prepare the necessary paperwork and submit the approved projects to the Community Development Commission. 01/20/98 PAGE FOUR VIII. CLOSED SESSION A. REAL PROPERTY NEGOTIATIONS (Gov. Code Section 54956.8). 1. Owner: Wayne and Valda Fletcher Address: 650 N. Azusa Avenue 2. Owner: George and Maria Padilla Address: 638 N. Azusa Avenue. 3. Owner: Mr. and Mrs. Andrews Address: 429 N. Azusa Avenue Negotiator: Richard Forintos IX. ADJOURNMENT Adjourn to Monday, January 26, 1998, in the Civic Auditorium, at 7:00 p.m., in order to conduct a workshop regarding the Redevelopment Plan Amendment. 01/20/98 PAGE FIVE