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HomeMy WebLinkAboutAgenda Packet - February 17, 1998 - CC••••••••AGENDA AZUSA CITY COUNCIL, REDEVELOPMENT AGENCY, INDUSTRIAL DEVELOPMENT AUTHORITY AND AZUSA PUBLIC FINANCING AUTHORITY CIVIC AUDITORIUM TUESDAY, FEBRUARY 17, 1998 213 EAST FOOTHILL BOULEVARD 7: 30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DIANE BEEBE DAVE HARDISON MAYOR PRO TEM COUNCILMEMBER DICK STANFORD JOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER I. PRELIMINARY BUSINESS • Call to Order • Pledge to the Flag • Invocation - Reverend Leroy of the Assembly of God Church. • Roll Call • Ceremonial - 1. Presentation of Proclamation to Leticia Timmons, Head Start Education Coordinator for the Azusa Head Start Program, honoring her for years of service to the City. 2. Presentation of Certificates of Recognition to students of Azusa and Gladstone High schools, for their demonstrating outstanding achievement by receiving high honors on the Golden State Exam. 3. Presentation of Proclamation to representative of Los Angeles County Department of Health Services in observance of Poison Prevention Week in the City of Azusa. 4. Presentation by Azusa High Aztec Theater of a “sampling” of Arsenic and Old Lace, which will be presented from February 25, 1998 through February 28, 1998, at Azusa High School at 7 p.m. II PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) 1. Mr. John Walton, Dean of Activities and Athletics of Azusa High School to address Council requesting waiver of fees for use of the Azusa Woman’s Club. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL 1. Captain Karen Pihlak of the Azusa Police Department to provide an update of the Mediation Program within the City. 2. Community Development Director Bruckner to announce the availability of the revised Rosedale draft EIR. III. CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. B. Resolution Approving Appropriation Amendments for Fiscal Year 1997-98. Recommendation: Adopt Resolution No. 98-C22. C. Contract award for Todd Avenue Improvements. Recommendation: Award the contract to Mobassaly Engineering, low bidder, in the amount of $195,971.00. D. Annual Weed Abatement Resolution (Unimproved Parcels). Recommendation: Adopt Resolution No. 98- C23, declaring certain properties to be a public nuisance and setting the “Protest Hearing” for March 2, 1998. E. Human Resources Action Items. Merit Increases. Recommendation: Approve. C. Solis. Separations: P. Glass, Police Dispatcher, effective February 2, 1998. F. City Investment Policy. Recommendation: Adopt Resolution No. 98-C24, adopting the amended Investment Policy of the City of Azusa. 02/17/98 PAGE TWO G. Contract service to study potential rail crossings in Azusa in connection with the Rosedale Project. Recommendation: Approve the proposal submitted by MMA in the amount of $11,890, for providing professional consulting service to study the feasibility of railroad crossing closures. H. Purchase of two 100' poles for remote receiver sites to enhance the Police Department’s Radio Communications System. Recommendation: Award the bid for two Douglas Fir, Class 1, 100' poles to the lowest bidder, the Norpac Lumber Company, in the amount of $7,356.68. I. Purchase of Evidence Storage System for Police Facility. Recommendation: Adopt Resolution No. 98- C25, waiving sealed bidding by “piggy-backing’ on the CMAS and GSA process and awarding the order to McMurry Stern in the amount of $35,415. J. Resolution accepting Grant from Office of State Architect - Earthquake Safety and Public Buildings Rehabilitation Bond Act. Recommendation: Adopt Resolution No. 98-C26, accepting the grant, identifying and pledging the matching funds, and designating the Chief of Police or his designee as the person who is authorized to execute all documents pertaining to the grant. K. Purchase of Speakers for the new police facility for paging system. Recommendation: Adopt Resolution No. 98-C27, waiving formal bidding procedures and approving the acquisition of the paging equipment and its installation from Lucent Technologies, in the amount of $12,802.01, which will be funded through the Building Project Account. L. Rental Agreement with Azusa Pacific University, for city property at 809 N. Dalton Azusa Avenue, for its Community Wellness Program. Recommendation: Approve the rental agreement in its substantial form, and authorize the Mayor and City Clerk to execute the final document with revisions, if there are any. M. Woman’s Club Fees. Recommendation: 1.) Adopt proposed amended fee schedule effective immediately, and refrain from granting fee waivers. 2.) Hold Saturdays for full fee events. Non-profits use of facility on week nights including Friday evenings or Sundays. 3.) Delegate authority to oversee the operation & maintenance of the Woman’s Club to the Senior Services Manager. 4.) All non-profit organizations who have historically received fee-waiver events shall be requested to pay toward expenses according to the fee schedule for non-profit organizations. 5.) Authorize staff to coordinate the retaining of qualified security guards - rates for the event to be added to the fees due to the City. N. Purchase of Copy Machines of the City Hall and West Wing. Recommendation: Adopt Resolution No. 98-C28, waiving formal bidding procedures and authorizing purchase of two Canon copy machines, in an amount not to exceed $29,285.96 from Astro Business Solution; and a blanket purchase in an Amount not to exceed $2,404, good through the remainder of the fiscal year for maintenance and supplies. Staff also recommends to authorize the purchase of purchase order to Xerox Corp, for the purchase of a Xerox digital copier, and a blanket purchase order in an amount not to exceed $440, for maintenance and supplies good through the remainder of the fiscal year. O. Hiring of Rosedale Project Planner. As part of the Reimbursement Agreement executed between the City and Monrovia Nursery, it has been agreed that Monrovia Nursery would fund the hiring of a project planner to assist in the review and processing of the proposed Specific Plan and related documents. Recommendation: Approve the agreement with Mr. Anthony Ambrose of Burkett & Wong, and authorize the Mayor to execute same. 2/17/98 PAGE THREE P. Section 108 Loan Guarantee/Agreements with the County of Los Angeles/HUD. In October 1996, the City Council authorized submission of an application for a Section 108 Loan Guarantee to HUD through the County of Los Angeles for the Downtown Revitalization Program. The $2.4 million loan is proposed to be paid back over nine years, using CDBG funds. The Program includes funding for streetscape improvements, property acquisitions, relocation, and demolition. Since submission, the County and HUD have been reviewing the application and have determined that the Program is eligible, and are ready to consider the various loan agreements. Recommendation: Adopt Resolution No. 98-C29, authorizing the Mayor to enter into the Section 108 Loan Guarantee documents, including the Contract for Loan Guarantee Assistance, Promissory Note, and Restricted Account Security Agreement. Q. Approval of Light and Water Utility Billing System plans and upgrades, purchase of minicomputer upgrades and software license upgrades. Recommendation: Adopt Resolution No. 98-C30, waiving formal bidding procedures and awarding the purchase of Hewlett Packard 3000 hardware to a 968 be awarded to Open Ended Systems Corporation in amount of $18,177.17, and the PowerHouse license upgrade to Cognos in the amount of $37,086.45. The total expenditure of $55,263.62 will be shared proportionally among three utility funds. R. Two separate resolutions authorizing claims and demands. Recommendation: Adopt Resolution Nos. 98-C31 and 98-C32. IV. SPECIAL CALL ITEMS (Items that are removed from Consent Calendar for discussion). V. CONVENE AS THE REDEVELOPMENT AGENCY The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Boardmenbers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. B. Agency’s Investment Policy. Recommendation: Adopt Resolution No. 98-R10, approving the amendment to the Investment Policy. C. Two separate resolutions authorizing payment of claims and demands. Recommendation: Adopt Resolution Nos. 98-R11 and 98-R12. VI. SPECIAL CALL ITEMS (Agency) (Items that are removed from the Agency Consent Calendar for discussion). 02/17/98 PAGE FOUR VII. AGENCY SCHEDULED ITEMS A. Proposed Amendment to the Merged Central Business District/West End Redevelopment Project Area. At their February 2, 1998, the City Council discussed eminent domain issues concerning the proposed Amendment to the Merged Central Business District/West End Redevelopment Project Area and directed staff to place the matter on the February 17, 1998 Redevelopment Agency Agenda for action. Recommendation: Review eminent domain issues, alternatives, and scheduling for the proposed Amendment to the Merged Central Business District/West End Redevelopment Project Area and take appropriate action on this matter. VIII. CONVENE AS THE INDUSTRIAL DEVELOPMENT AUTHORITY A. Approval of Minutes. Recommendation: Approve minutes as written. B. Industrial Authority’s Investment Policy. Recommendation: Adopt Resolution No. 98-I1, approving the amended Investment Policy. C. Adjourn. IX. CONVENE AS THE AZUSA PUBLIC FINANCING AUTHORITY A. Approval of Minutes. Recommendation: Approve minutes as written. B. Financing Authority’s Investment Policy. Recommendation: Adopt Resolution No. 98-P1, approving the amended Investment Policy. C. Adjourn. X. ORDINANCES/SPECIAL RESOLUTIONS A. Resolution establishing administrative fine and penalties for violations of the Azusa Municipal Code. Recommendation: Waive further reading and adopt Resolution No. 98-C33. XI. SCHEDULED ITEMS. A. PUBLIC HEARING - to adopt a Resolution approving Appropriation Amendments for fiscal year 1997-98, in connection with the Mid-Year Review. Recommendation: Open the Public Hearing and continue to Monday, February 23, 1998, 6:30 p.m., in the Civic Auditorium. 02/17/98 PAGE FIVE B. PUBLIC HEARING - on the application of CalMat Properties Co., requesting development of a vacant 33.92 acre property: to amend the planning designation from conservation-water conservation, to heavy industry-general manufacturing; to approve a land division to create six lots of 17.97, 6.54, 2.63, 2.54, 1.18 and 1.11 acres; and to approve a precise plan of design to develop a National Guard Armory on the 17.95 acre lot, with respect to property located at 1201 North Todd Avenue. Recommendation: Open the Public Hearing; receive testimony, close the Hearing. Planning Commission Recommends the following: 1. Waive further reading and adopt Resolution No. 98-C34, accepting the Negative Declaration, 2. Waive further reading and adopt Resolution No. 98-C35, approving General Plan Amendment No. GPA- 97-1, from Conservation ( C ) to Light Industrial (LI), 3. Waive further reading and introduce ordinance approving Zone Change Z-97-1, from Water conservation (W) to Light Manufacturing (M-1). 4. Waive further reading and adopt Resolution No. 98-C36, approving Tentative Map No. TPM-24842, which creates the six proposed lots and the proposed 1.93 acre street alignment. (Lot acreage would be adjusted for the dedicated 41 foot wide recreation access along the eastern property boundary.) 5. Waive further reading and adopt Resolution No. 98-C37, approving Conceptual Precise Plan No. P-97- 125, for a National Guard armory facility. XII. OTHER BUSINESS/CITY COUNCIL A. COUNCILMAN STANFORD Discussion regarding Azusa restaurants posting inspection grade. XIII. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION (Gov. Code Sec. 54956.9). One Case - Claim by Freedom from Religion. B. REAL PROPERTY NEGOTIATIONS (Gov. Code Section 54956.8) Owner: Redevelopment Agency Address: 237 South Azusa Avenue Negotiations with FATCOLA Negotiator: Rick Forintos C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code Sec. 54956.9 (a). Martinez v. City of Azusa, Los Angeles Superior Court, Case No. KC025338. XIV. ADJOURNMENT A. Adjourn to Monday, February 23, 1998, at 6:30 p.m. in the Civic Auditorium, in order to conduct a Public Hearing on the Mid-Year Review, and then adjourn that meeting to Monday, March 2, 1998, 6:30 p.m. in the Library Auditorium, in order to conduct a joint workshop between Council and Planning Commissioners to review approval process for the Rosedale Project . 02/17/98 PAGE SIX