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Home My WebLink AboutAgenda Packet - April 6, 1998 - CC•••••••AGENDA AZUSA CITY COUNCIL, REDEVELOPMENT AGENCY, INDUSTRIAL DEVELOPMENT AUTHORITY AND AZUSA PUBLIC FINANCING AUTHORITY CIVIC AUDITORIUM MONDAY, APRIL 6, 1998 213 EAST FOOTHILL BOULEVARD 7: 30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DIANE BEEBE DAVE HARDISON MAYOR PRO TEM COUNCILMEMBER DICK STANFORD JOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER I. PRELIMINARY BUSINESS • Call to Order • Pledge to the Flag • Invocation - Reverend Rick Mac Donald of the Foursquare Gospel Church. • Roll Call • Ceremonial - None. II. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) 1. Mr. Art Morales to address Council regarding Azusa Post Office parking lot and Price Enterprise, Inc.: tenant and location. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL 1. Mr. Keith Hanks, Representative of the Centennial Committee, to provide update on Centennial Event. 2. Mrs. Lurece Hunter, General Chairperson the Golden Days Committee, to provide update on Golden Days. III. SCHEDULED ITEMS (Public Hearings) A. PUBLIC HEARING - on Code Amendment No. 199, an amendment that contains corrections and clarifications to the 1996 zoning Ordinance. Recommendation: Open the Public Hearing; receive testimony, close the Hearing. Waive further reading and introduce Ordinance adopting Code Amendment No. 199, as recommended by Planning Commission. B. PUBLIC HEARING - on Code Amendment No. 200, an amendment regarding amendment to the City of Azusa Sub-division Ordinance. Recommendation: Open the Public Hearing; receive testimony, close the Hearing. Waive further reading and introduce Ordinance adopting Code Amendment No. 200, as recommended by Planning Commission. C. INFORMAL HEARING - Customer appeal for disputed electric bill, J. Swayzer. Recommendation: Conduct informal hearing. IV. CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. B. Resolution approving Appropriation Amendments. Recommendation: Adopt Resolution No. 98-C55. C. Contract to perform Initial Study and Negative Declaration for proposed Electric Substation under California Environmental Quality Act (CEQA). Recommendation: Award the contract to Willdan & Associates in the amount not-to-exceed $14,500.00. D. “Gann” Appropriations Limitation FY 1997-98. Recommendation: Adopt Resolution No. 98-C56, Establishing an Appropriations Limit for the Fiscal Year 1997-98, pursuant to Article XIIIB of the California Constitution. E. Resolution Authorizing Destruction of Certain Records in the Human Resources Office. Recommendation: Adopt Resolution No. 98-C57. F. Award of bid for Water Main Replacements. Bid opening was held in the Office of the City Clerk on Thursday, March 26, 1998. Eleven bids were received. Recommendation: Award the contract to Doty Bros. Equipment Co., low bidder, in the amount of $373,337.80; authorize Mayor and City Clerk to execute, and direct staff to issue a Notice to Proceed. G. Plans and Specifications for Dalton Zone 2 Booster. Recommendation: Approve the Plans and Specifications and authorize the City Clerk to advertise for bids. 04/06/98 PAGE TWO H. City Treasurer’s Report as of February 28, 1998. Recommendation: Receive and file. I. Request for Proclamation celebrating National Library Week, April 19-25, 1998. Recommendation: Approve proclamation and authorize its execution. J. Human Resources Action Items Merit Increases and/or regular appointments: M. Bertelsen, S. Goggins, and H. Vuong. New Appointments: I. Fernandez, Office Specialist I, effective April 13, 1998. *(Budget Transfer on 4/13/98.) Separations: P. Kelly, Planning Technician, effective April 1, 1998. A. Whitten, Police Dispatcher, effective March 12, 1998. K. Blanket Purchase Order to Advanced Environmental Technical Services (A.E.T.S.). The City of Azusa, on behalf of the River Group, administers a grant awarded by the California Integrated Waste Management Board, and according to grant guidelines, will be reimbursed any expenditures. Recommendation: Establish a Blanket Purchase Order to A.E.T.S. in the amount of $80,000. L. Payment to Facilitator for the April 27, 1998, Council/Staff Vision Workshop. Recommendation: Approve payment of $500 to Joe Peake. M. Resolution initiating proceedings for the Annual Assessments for City of Azusa Landscape and Lighting Assessment District No. 1 (Community Maintenance Fee). Recommendation: Adopt Resolution No. 98-C58. N. Change Order #20 for Police Facility Addition and Alteration Project. Recommendation: Approve Change Order #20 in the amount of $29,573, authorizing the general contractor to make the changes required by Resident and Building inspectors, as well as field conditions, pending the approval of LaSalle National Bank. O. Change Order #21 for Police Facility Addition and Alteration Project. Recommendation: Approve Change Order #21 in the amount of $9,816 authorizing the listed electrical changes and modifications, pending the approval of LaSalle National Bank. P. Change Order #22 for Police Facility Addition and Alteration Project. Recommendation: Approve Change Order #22 in the amount of $7,962, authorizing payment for the necessary structural steel changes, pending approval of LaSalle National Bank. Q. Purchase of Primary Underground Distribution Cable. Recommendation: Adopt Resolution No. 98- C59, waiving formal bidding procedures pursuant to the Azusa Municipal Code and authorize the issuance of a purchase order in an amount not to exceed $13,574.55, to Champion Wire & Cable, and a purchase order in an amount not to exceed $7,810.24, to King Wire Inc. 04/06/98 PAGE THREE R. Human Relations Mutual Assistance Agreement. Recommendation: Adopt Resolution No. 98-C60, to determine services provided to the City of Azusa by the Los Angeles County Human Relations Commission, and authorize Mayor to execute agreement. S. Retention payments to Hazama Corporation. Hazama Corporation, general contractor for the Azusa Police Department Addition and Alteration Project, has completed work totaling more than 50% of the contract amount. It is permissible at this time to make remaining payment for actual work completed, since satisfactory progress is being made. Recommendation: Authorize full payment to the Hazama Corporation for actual work completed and not withhold the 10% retention. T. Two separate resolutions authorizing claims and demands. Recommendation: Adopt Resolution Nos. 98-C61 and 98-C62. V. SPECIAL CALL ITEMS (Items that are removed from Consent Calendar are to be discussed at this time). VI. CONVENE AS THE REDEVELOPMENT AGENCY The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Boardmenbers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written, as well as corrected copy of the Minutes of March 2, 1998. B. Resolution approving Appropriation Amendments. Recommendation: Adopt Resolution No. 98-R22. C. Banner Program Phase II. The purpose of the Banner Program is to add seasonal color and interest to the downtown area and along Foothill boulevard. Phase I included the fabrication and installation of holiday banners for the downtown area. Phase II proposes to fabricate generic, downtown, spring, and summer banners and install them in the downtown area and along Foothill Boulevard. Recommendation: Authorize Geographics to hire AAA Flag & Banner as the lowest responsible bidder to fabricate and install the Phase II Banner Program. D. Agency Treasurer’s Report as of February 28, 1998. Recommendation: Receive and file. E. Two separate resolutions authorizing payment of claims and demands. Recommendation: Adopt Resolution Nos. 98-R23 and 98-R24. VII. SPECIAL CALL ITEMS (Agency) (Items that are removed from the Agency Consent Calendar are to be discussed at this time). 04/06/98 PAGE FOUR VIII. OTHER BUSINESS/CITY COUNCIL A. MAYOR MADRID 1. Discussion regarding “Billboards”. B. COUNCILMAN STANFORD 1. Request for preparation of proclamation for Dr. Don Grant and George Eakin. IX. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION (Gov. Code Sec. 54956.9(a) and (c). Two Cases. B. PUBLIC EMPLOYMENT (Gov. Code Section 54957) Position: Planning Intern. C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code Sec. 54956.9(a): Lambert v. City and County of San Francisco (Amicus Curiae), Case No. San Francisco County Superior Court #S065446. D. REAL PROPERTY NEGOTIATION (Gov. Code Sec. 54956.8). Property: Monrovia Nursery Property Site Owner: Monrovia Nursery Negotiator: Roy Bruckner X. ADJOURNMENT A. Adjourn to Monday, April 13, 1998, 5:00 p.m., Civic Auditorium, to convene and then adjourn to the Office of City Administrator to hold a Closed Session on PUBLIC EMPLOYEE POSITION (Gov. Cod Sec. 54957), City Administrator. (To discuss procedures for the recruitment of a City Administrator.) Further, to consider the adoption of an appropriations amendment resolution relating to the position of Office Specialist I, in the Human Resources Action Item noted on this agenda. 04/06/98 PAGE FIVE