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HomeMy WebLinkAboutAgenda Packet - June 15, 1998 - CC••••••• AGENDA AZUSA CITY COUNCIL, REDEVELOPMENT AGENCY, INDUSTRIAL DEVELOPMENT AUTHORITY AND AZUSA PUBLIC FINANCING AUTHORITY CIVIC AUDITORIUM MONDAY, JUNE 15, 1998 213 EAST FOOTHILL BOULEVARD 7: 30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DIANE BEEBE DAVE HARDISON COUNCILMEMBER MAYOR PRO TEM DICK STANFORD JOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER I. PRELIMINARY BUSINESS • Call to Order • Pledge to the Flag • Invocation - Reverend Ruben Reyna of Victory Life Fellowship. • Roll Call • Ceremonial - A. Presentation of Proclamation to Father Edward Landreau, in celebration of his retirement. B. Mr. Donald Mc Donald, Post Commander of the American Legion to present a monetary donation to the City for the purchase of ten (10) flag banners. C. Mr. Ed Beterbide, representing IBEW Local 18, and the Fraternal Order of Eagles (AERIE) 2810, Azusa, CA., to present a donation to the Azusa Library for its Summer Reading Program. D. Recognition to John Broderick for his service to the Azusa City Employees’ Federal Credit Union. II. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) 1. Mr. Art West to address Council to discuss the new City Manager. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL 1. City Librarian, Maghsoudi to provide update on Passport Program. III. SCHEDULED ITEMS A. PUBLIC HEARING - on an appeal by Mayor Cristina Cruz-Madrid, of Variance No. V-98-3, on the property located at 205 N. Alameda, Alexander & Ramona Rubio/Jim Romani. Recommendation: Open the Public Hearing, receive testimony; close the Hearing. Take appropriate action. IV. CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. B. Resolution approving Appropriation Amendments for FY 1997-98. Recommendation: Adopt Resolution No. 98-C95. C. Resolution authorizing the submittal of a re-application proposal and the signing of a contract for providing services for elderly persons and authorizing execution of all documents. Recommendation: Adopt Resolution No. 98-C96. D. City Investment Policy. Recommendation: Adopt Resolution No. 98-C97, re-adopting the Investment Policy for the City of Azusa. E. Community Beautification Contract with LA Works. Recommendation: Approve the Contract in the amount of $27,500 and authorize the Finance Department to establish a Blanket Purchase Order for the 1998- 99 fiscal year. F. Workers Compensation Third Party Administrator Contract Renewal with Fleming & Associates. Recommendation: Accept the proposal from Fleming & Associates to administer the City’s Worker’s Compensation program through June 30, 1999, at $5,775 per quarter and authorize execution of said contract. 06/15/98 PAGE TWO G. Annual Street and Road Report FY 1998-99. Recommendation: Authorize Director of Finance to execute the attached contract for the preparation of the Annual Street Report. H. 1998 Review of Conflict of Interest Codes. Recommendation: Direct staff to review City’s conflict of interest codes, in order to determine if any changes are necessary. I. Human Resources Action Items - Recommendation: Approve Merit Increases and/or regular appointments: C. Guido, D. McMahon, M. Medina, and J. Gurbada. Promotions: J. Polizzi, Police Dispatcher. Separations: J. Arias, Jailer, effective May 9, 1998. J. Used Oil Recycling Block Grant-Fifth Cycle-Year 2. Recommendation: Approve to submit Grant Agreement to the California Waste Management Board for financing in the amount of $13,694.00 and authorize the City Manager to execute agreement as the City’s authorized representative and authorize a Blanket Order in an amount not to exceed $7,000 to Michael J. Huls, R.E.A. K. Purchase of Cable Equipment. Bid opening was held in the Office of the City Clerk on June 8, 1998 for the requested cable equipment. Six bids were received. Recommendation: Award the purchase to Consolidated Media Systems, Inc., low bidder, in the amount of $87,772.27. The cost of the equipment will be charged to a special account for cable equipment which was awarded as a grant to the City by Charter Communications, Inc. L. Purchase of Twenty-passenger Paratransit Bus. Bid opening was held in the Office of the City Clerk on Tuesday, May 26, 1998, for the purchase of a Paratransit Bus. Three bids were received. Recommendation: Award the purchase to United Bus Corporation, low bidder, in the amount of $58,894.30. M. Netting Agreement between City of Azusa and Enron Power Marketing, Inc. Recommendation: Approve agreement and authorize the Mayor to execute; further, delegate the authority to the Director of Utilities or his designee to administer the Agreement strictly within the intent of the Agreement. N. Main San Gabriel Basin Water Quality Authority Letter regarding not supporting a Resolution regarding Greenfields Plan Proposal. Recommendation: Approve attached letter to the Water Quality Authority, and authorize the Mayor to sign; further, that City Council takes action directing the establishment of an escrow account for the deposit of Water Quality Authority invoices, until such time as a clean clean-up and ramp-down plan are submitted for your approval. O. Canyon Filtration Plant Filter Sand Replacement. Recommendation: Due to the fact that the purchase is required to conduct business in a timely manner, waive formal bidding procedures pursuant to the Azusa Municipal Code and approve a purchase order in an amount not to exceed $27,958.89, to ERS Industrial Services, Inc. 06/15/98 PAGE THREE P. Lease of Covina Irrigating Company Stock. Recommendation: Approve the lease agreement with the City of Covina and direct the Mayor, as “Board President”, to execute the same. Q. Integrated System Supply (ISS), American Water Works Association Supply Specifications, Water Division. Recommendation: Approve purchase order for Western Water Works Supply Company in the amount of $50,000 from the City Water Division fund and $50,000 from the Azusa Valley Water Funds for fiscal year 1998-99, and instruct staff to implement the final contract phase with Western Water Works Supply Company, for a multi-year agreement to be negotiated under the terms of the Request for Proposals to be brought back to Council for final approval. R. Resolution updating the Signature Authority for (EMA) Emergency Management Assistance Program. Recommendation: Adopt Resolution No. 98-C98. S. Employee Long-Term Disability Insurance Program. Prudential Insurance Company and staff have negotiated a plan that would reduce premium cost and provide the same benefit level by changing the structure plan to a combination short-term/long term. Recommendation: Continue disability insurance coverage with Prudential Insurance Company effective 7/1/98 and contact bargaining unit representatives to meet and consult to discuss ways to reduce premium costs further. T. Contract for preparation of Conceptual Design and Preliminary Engineering Plans of the New Substation in compliance with California Environmental Quality Act. Recommendation: Award the contract to Black & Veatch in the amount not to exceed $33,100.00. This capital improvement project ha been budgeted in this fiscal year and funds are available. U. Five separate resolutions authorizing claims and demands. Recommendation: Adopt Resolution Nos. 98-C99 through 98-C103. V. CONVENE JOINTLY AS THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY. A. Request of Chamber of Commerce to use Krems property and waive city permit fees for Circus Vargas in August. Recommendation: Hear from staff. CITY COUNCIL TO RECESS, REDEVELOPMENT AGENCY TO CONTINUE. CONVENE AS THE REDEVELOPMENT AGENCY VI. AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Boardmenbers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. 06/15/98 PAGE FOUR B. Agency Investment Policy. Recommendation: Adopt Resolution No. 98-R38. C. Loan Subordination Policy. The Loan Subordination Policy sets up clear standards and requirements for staff to follow in approving or rejecting future subordinations. Recommendation: Adopt Resolution No. 98- R39. D. Loan Subordination Request - 918 North Azusa Avenue. The new first trust loan will be at a lower interest fixed rate loan than the current variable rate loan. Recommendation: Approve the Subordination Agreement, subject to minor changes that may be required by Agency Counsel, and authorize execution. E. Settlement Agreement with Blue Sky Roofing for construction work at 613-615 North Azusa Avenue. Recommendation: Authorize the Chairperson to execute the Settlement Agreement and Secretary to record the Certificate of Completion for the project. F. Four separate Resolutions authorizing payment of claims and demands. Recommendation: Adopt Resolution No. 98-R40 through 98-R43. VII. INDUSTRIAL DEVELOPMENT AUTHORITY. A. Approval of Minutes. Recommendation: Approve minutes as written. B. Resolution re-adopting the Industrial Development Authority’s Investment Policy. Recommendation: Adopt Resolution No. 98-I2. VIII. AZUSA PUBLIC FINANCING AUTHORITY. A. Approval of Minutes. Recommendation: Approve minutes as written. B. Resolution re-adopting the Azusa Public Financing Authority’s Investment Policy. Recommendation: Adopt Resolution No. 98-P2. IX. ORDINANCES/SPECIAL RESOLUTIONS A. Ordinance concerning the City Manager’s Compensation and Benefits. Recommendation: Waive further reading and adopt Ordinance No. 98-O9. B. Resolution appointing a new City Manager and approving an employee agreement. Recommendation: Waive further reading and adopt Resolution No. 98-C104. C. Resolution setting the Rock Extraction Tax. Recommendation: Waive further reading and adopt Resolution No. 98-C105. 06/15/98 PAGE FIVE X. SCHEDULED ITEMS (Item A. was handled at the beginning of the Agenda). B. Purchase and Sale Agreement and Agreement containing Covenants and Restrictions affecting real property between the City of Azusa and Lake Development Group, Inc. for sale of City owned property at NW corner of Azusa Avenue and Foothill Blvd. for Rite Aide Drug Store. Recommendation: After Staff presentation, refer to Closed Session, if approved, adopt Resolution No. 98-C106. XI. OTHER BUSINESS/CITY COUNCIL A. COUNCILWOMAN BEEBE 1. Consideration of letters, from Council, in support of legislation, AB 726: Local regulation of sexually- oriented businesses. XII. CLOSED SESSION A. PUBLIC EMPLOYEE POSITION (Gov. Code Sec. 54957), City Manager. B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Section 54957) Interim City Administrator. C. CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION (Gov. Code Section 54956.9 (b) and (c)). Two Cases. D. REAL PROPERTY NEGOTIATIONS (Gov. Code Section 54956.8) Property: NW corner Foothill Blvd. and Azusa Avenue (Rite Aide) Owner: City of Azusa Negotiator: Roy Bruckner XIII. ADJOURNMENT A. Adjourn to Tuesday, June 16, 1998, at 6:30 p.m. in the Civic Auditorium in order to conduct a budget workshop, then adjourn to Wednesday, June 17, 1998, 6:30 p.m., in the Civic Auditorium in order to conduct a budget workshop and Public Hearings to receive and consider all evidence and reports relating to City’s schedule of fees and charges for various services and on proposed adjustment to Azusa Valley Water Company rates and City of Azusa water rates in order to bring them into mutual balance. This meeting will then be adjourned to Wednesday, June 24, 1998, 6:30 p.m. in the Civic Auditorium for a budget workshop and then adjourned to Monday, June 29, 1998, 6:30 p.m. in the Civic Auditorium. 06/15/98 PAGE SIX