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Home My WebLink AboutAgenda Packet - November 16, 1998 - CC•••••• AGENDA AZUSA CITY COUNCIL AND REDEVELOPMENT AGENCY CIVIC AUDITORIUM MONDAY, NOVEMBER 16, 1998 213 EAST FOOTHILL BOULEVARD 7: 30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DIANE BEEBE DAVE HARDISON COUNCILMEMBER MAYOR PRO TEM DICK STANFORD JOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER I. PRELIMINARY BUSINESS • Call to Order • Pledge to the Flag • Invocation - Reverend Leroy of the Assembly of God Church. • Roll Call • Ceremonial - A. Presentation of Proclamation to Mr. Jess Enriquez, in recognition of his many years of service to the City of Azusa. B. Ms. Shelia Murphy, Board Member of the Department of Conservation State Mining and Geology Board, to present the Surface Mining and Reclamation Act 1997 Lead Agency Award to the City of Azusa. C. Utilities Director Hsu, on behalf of the Light and Water City employees, to present donation to AUSD for Operation Santa Clothes. II. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) A. Mr. Frank Hernandez Jr. of the Knights of Columbus, to address Council with an invitation to a special event. REPORTS, UPDATES, AND ANNOUNCEMENTS FROM STAFF/COUNCIL A. Councilmember Rocha to present Phase III of the Veterans Memorial for conceptual approval. B. City Manager Cole to request Council to appoint a subcommittee on Cable television issues and authorize the subcommittee to provide staff with director on Cable Television matter. III. SCHEDULED ITEMS A. PUBLIC HEARING - on Code Amendment No. 202 concerning the location, review and definition of tattoo parlors and permanent cosmetic establishments. Recommendation: Open the Public Hearing; receive testimony, close the Hearing. Waive further reading and introduce proposed ordinance amending Article XIV Sections 88-2015 and 88-2035 and Appendix “A” of Title 88 of the Azusa Municipal Code concerning the location, review and definition of tattoo parlors and permanent cosmetics establishments, as recommended by the Planning Commission. B. Resolution appointing CalTip Board of Directors Representatives. Recommendation: Adopt Resolution No. 98-C188, appointing the Transportation Manager as Representative and select a Councilmember as the Alternate Director to serve on the Board of Directors for the California Transportation Insurance Pool. IV. CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. B. Resolution adopting the class specifications for Senior Programmer Analyst and amending the Non- Represented classified Employees Compensation and Benefits Memorandum. Recommendation: Adopt Resolution No. 98-C189. 11/16/98 PAGE TWO C. Netting Agreement between City of Azusa and Pacificorp. To facilitate the billing and payment process whenever there are concurrent purchase and sale transactions between Pacificorp and the City of Azusa, it is advisable to net the billing and payment at the end of each month. Recommendation: Approve the Mutual Netting/Settlement Agreement. D. Purchase of employee lockers for the Police Department. Three informal quotes were received. Recommendation: Adopt Resolution No. 98-C190, waiving formal bidding procedures and authorize a purchase order in the amount of $22,500, to Quality Handling Material, Inc. E. Human Resources Action Items - Recommendation: Approve Merit Increase: B. Bailey, Jailer. F. Consultant Services Agreement with Jones & Stokes, Inc. The service is for the Azusa Rock Subsequent EIR pertaining to a proposal to expand the hours of operation for the conveyor belt system and eliminate the requirement for a grade separation between the haul road and a bike path. Recommendation: Approve the Agreement. G. Year 2000 - Phase II Plans relating to the Lucent Technologies’ Call Management and Conversant Systems. The Department proposes to upgrade its Lucent Technologies Call Management (CMS) and Interactive Voice Response (Conversant) systems. Lucent Technologies and Tapestry Integration are the sole vendors that are authorized to upgrade the CMS and Conversant systems in order to make them Year 2000 compliant. Recommendation: Adopt Resolution No. 98-C191, waiving formal bidding procedures pursuant to the Azusa Municipal Code. H. Year 2000 - Phase II Plans for replacing the Department’s File Server. The file server has been identified as a business critical system which must be upgraded in order to assure network stability with the date roll- over. Specifications have been developed for an industrial-class machine built by Dell under the California Multiple Awards Schedule. Dell was selected based upon experience with their hardware that has been far superior to that of the previous vendors under the City’s competitive process. Recommendation: Adopt Resolution No. 98-C192, waiving formal bidding procedures pursuant to the Azusa Municipal Code. I. Energy Partnership Program between the City and Azusa Unified School District. Under this multi-year program, educational materials and training were/are provided to the students and teachers in areas of efficient uses of energy and water resources utilizing funds provided for under Azusa’s Public Benefit Programs established by the deregulation Legislation AB 1890, and will not impact the City general fund or the Light Fund. Recommendation: Authorize the execution of a Professional Services Agreement between Light and Water Department and National Energy Foundation with a not-to-exceed cost of $14,515; and authorize the execution of a letter agreement between Light and Water Department and AUSD with funding not to exceed $3,000. J. Old Christmas decorations to be declared surplus. The old Christmas decorations have become tattered, ragged, and faded and the City will now be using banners at Christmas time. Recommendation: Declare the old decorations surplus and authorize the City Purchasing Officer to offer them for sale. K. Final Parcel Map No. 24852. This would affect property located at 1201 N. Todd Avenue, to create six proposed lots and a 1.93 acre street alignment. Recommendation: Approve the Parcel Map and authorize its recordation. 11/16/98 PAGE THREE L. Two separate resolutions authorizing payment of warrants by the City. Recommendation: Adopt Resolution Nos. 98-C186 and C187. CONVENE AS THE REDEVELOPMENT AGENCY V. AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Boardmenbers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. VI. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION Gov. Code Sec. 54956.9 (b)). One Case. B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code Sec. 54956.9 (a)). Johnson v. City of Azusa, Case No. Los Angeles Superior Court #BC 1924900. VII. ADJOURNMENT A. Adjourn. “In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting or time when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.” 11/16/98 PAGE FOUR