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HomeMy WebLinkAboutAgenda Packet - February 16, 1999 - CC••••••AGENDA AZUSA CITY COUNCIL AND THE REDEVELOPMENT AGENCY CIVIC AUDITORIUM TUESDAY, FEBRUARY 16, 1999 213 EAST FOOTHILL BOULEVARD 7: 30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DIANE BEEBE DAVE HARDISON COUNCILMEMBER MAYOR PRO TEM DICK STANFORD JOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER I. PRELIMINARY BUSINESS • Call to Order • Pledge to the Flag • Invocation - Pastor Wilson of Jerusalem Christian Worship Center. • Roll Call • Ceremonial - Azusa Recreation and Parks Department to present letters of appreciation to Mr. J.R. Barrios and Mr. George Romero, for their contribution of talents to the construction of the Centennial Way pilasters. Further, Mr. Art Ramirez of Ramirez Masonry of Azusa donated labor and material for the construction of Centennial Way pilasters. (He will not be in attendance at the meeting to receive his letter of appreciation). Ms. Lana Grizzell to present Miss Azusa and introduce contestants for the Miss Azusa Pageant. II. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) A. Ms. Stephanie Mills to address Council regarding the Rosedale Project. B. Ms. Susie Marin, Azusa High School Music Director, to address Council to request funds for Band. REPORTS, UPDATES, AND BUSINESS/COUNCIL AND ANNOUNCEMENTS FROM STAFF A. Councilman Hardison to discuss feasibility of a Skate Board Park in Azusa. III. SCHEDULED ITEMS If you challenge the City’s proposed actions in court, you may be limited to raising those issues that you or someone else raised at the public hearings described in this Agenda, or in any written correspondence delivered to the City on or prior to the public hearings. A. Weed Abatement Protest Hearing - to hear from affected owners of parcels that were declared a public nuisance due to recurring weed growth and/or the presence of rubbish on unimproved properties. Recommendation: Open the Public Hearing; conduct “unimproved parcel” weed abatement protest hearing and refer any objections to the Los Angeles County Agricultural Commissioner’s Office for consideration, and approve the motion and abatement order directing abatement of the nuisance by removing all weeds, and rubbish from the affected unimproved parcels. B. Weed Abatement Protest Hearing - to hear from affected owners of parcels that were declared a public nuisance due to recurring weed growth and/or the presence of rubbish on improved properties. Recommendation: Open the Public Hearing; conduct “improved” weed abatement protest hearing and refer any objections to the Los Angeles County Fire Department Brush Clearance Office for consideration, and approve the motion and abatement order directing abatement of the nuisance by removing all weeds, and rubbish from the affected improved parcels. IV. CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. B. Resolution ordering the Canvass of the General Municipal Election to be held Tuesday, March 2, 1999. Recommendation: Adopt Resolution No. 99-C23. C. Human Resources Action Items - Recommendation: Approve. New Appointments: S. Noble, Water Utility Worker I, pending physical and background. D. Irish, Water Utility Worker I, pending physical and background. D. Specifications for Roof Replacement and Repairs at the Senior Center and Head Start. Recommendation: Approve the Specifications and authorize the City Clerk to advertise for bids. 02/16/99 PAGE TWO E. Resolution authorizing submittal of a proposal to the Los Angeles County Department of Community and Senior Citizen Services requesting Older American Act funds and the signing of a contract for providing nutrition services for senior citizens and authorizing execution of all documents. Recommendation: Adopt Resolution No. 99-C24, authorizing staff to submit an application for the senior nutrition program and the Mayor to sign all necessary documents. F. Traffic Signal Maintenance - Service Contract Award. Subsequent to rejection of bids on the City’s traffic signal maintenance contact by the City Council on February 1, 1999, staff utilized the provisions of the newly adopted Resolution number 99-C16, and negotiated an informal bid with Peek Traffic. Recommendation: Award a five year signal maintenance service contract to Peek Traffic in the annual amount of $18,144 and authorize the Mayor to sign the same. G. Electricity Risk Management Policy Development. There is a need for the City to formalize a consistent risk management policy with the objective of providing the means and authorities to the appropriate staff to continue implementing the strategies in reducing the City’s power purchase costs. The proposal by Henwood Energy Services will achieve that goal. Recommendation: Approve the Henwood Energy Services proposal, authorize the Mayor to sign and direct staff to commence working with Henwood in establishing a risk management policy for Council consideration and approval. H. Specifications for Wheelchair Ramp Construction and Sidewalk Improvements - CDBG Project Numbers D96040-98 & D98041-98. Recommendation: Approve the Specifications and authorize the City Clerk to advertise for Bids. I. Surplus Vehicles & Misc. Items. The attached list of vehicles have been declared surplus due to age, long use, high mileage, and the need for costly repairs to keep them in running condition. Recommendation: Adopt Resolution No. 99-C25, waiving formal sealed bidding and authorizing the consignment of thirteen surplus vehicles and eighty-eight bicycles to the General Auction Company of Norwalk, CA., for the sale of these vehicles and bicycles by public auction. J. Purchase of four Police Vehicles. The Police Department is in need of replacing detective vehicles used for surveillance and narcotic enforcement. Recommendation: Adopt Resolution No. 99-C26, waiving formal sealed bidding and authorizing the issuance of a purchase order for an amount not to exceed $49,249.02, for 4 vehicles for Police use. K. Letter of Support/Cajalco Creek Dam and Detention Basin Project Metropolitan Water District of Southern California. The US Army Corp of Engineers (Corp) requires a public notice, and public comment period when it deals with changes to pre-existing conditions. Letters of Support are needed to help the Metropolitan Water District of Southern California demonstrate to the Corps that public comment has been received. Recommendation: Approve Letter of Support and authorize the Mayor to execute. L. Resolution in Support of the San Gabriel Valley Water Initiative. This resolution will support the San Gabriel Basin Drinking Water Initiative to support a comprehensive plan to treat the contaminated groundwater and reclaim the San Gabriel Groundwater Basin for the storage of a safe, reliable drinking water source. Recommendation: Adopt Resolution No. 99-C27. 02/16/99 PAGE THREE M. Plans and Specifications for furnishing & installing supplemental cooling system equipment (HVAC System) at the Azusa Light & Water building. Recommendation: Approve the plans and specifications and authorize the City Clerk to advertise for bids. N. Light & Water Department Housing Rental Agreements. It is necessary to have employees live in important water division facilities in the event of an emergency, natural disaster and for security of the sites. The rental agreements are standard, straight forward, and traditional. Recommendation: Approve the Rental Agreements with the Light and Water Department staff and authorize execution of same. O. Replacement of Existing Play Structure. The City of Azusa Head Start/State Preschool program has been awarded one time funding in the amount of $31,738.00 by the Administration for Families and Children, to replace the play structure in the playground to meet the current regulations and meet the standards of the American With Disability Act. Recommendation: Approve the specifications and authorize the City Clerk to advertise for bids. P. Contract for Mobile Display Computer System. The Police Department has prepared to construct and implement a Mobile Data communications system for several years. The system will put computers into the patrol cars, enabling officers to communicate with a network of tools that will enhance their ability to fight crime while on patrol. Recommendation: Adopt Resolution No. 99-C28, waiving formal sealed bidding process, and: 1) Authorize the Police Chief or his designee to exclusively negotiate a contract with Lucent Technologies for the purchase of an integrated Mobile Data System, replacement of the Records Management, Computer Aided Dispatch, and Document Imaging Computer systems, in an amount not to exceed $725,000, and to authorize City Manager to sign the contract on behalf of the City Council after the contract has been reviewed and approved by the City Attorney. 2) Authorize purchase of 15 notebook computers under the guideline of the Los Angeles County purchasing program, not to exceed $60,000. 3) Authorize the purchase of 15 radio modems and antennas from Global Wireless, a sole source provider for this equipment compatible with the Mobile Data system proposed. This purchase is not to exceed $18,000. Q. Water Rights Agreement with Monrovia Nursery. This Agreement between Monrovia Nursery Company and City of Azusa is to assign rights under Main San Gabriel Judgement for the furnishing of water to the Rosedale Project. Recommendation: Approve the Agreement. R. Two separate resolutions authorizing payment of warrants by the City. Recommendation: Adopt Resolution Nos. 99-C29 and C30. V. AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Boardmenbers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. 02/16/99 PAGE FOUR B. Resolution Approving Appropriations Amendments for FY 1998-99. Recommendation: Adopt Resolution No. 99-R10, approving the First Amendment to the OPA with Azusa Senior Partners, L.P. and authorize its execution. C. Two separate resolutions authorizing payment of warrants by the Agency. Recommendation: Adopt Resolution Nos. 99-R11 and R12. VI. AGENCY SCHEDULED ITEMS A. Update on Negotiations with Azusa Pacific University. Recommendation: Hear from staff, 1) Continue negotiations with APU towards the sale and development of the Krems Site, and 2) Open Negotiations with Edwards. VII. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code Sec. 54956.9 (a)). Johnson v. City of Azusa, Case No. Los Angeles Superior Court #BC 1924900. B. PUBLIC EMPLOYEE DISCIPLINE. (Gov. Code Sec. 54957). C. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Gov. Code Sec. 54956.9 (a)). In re: matter of Casmalia Disposal Site, Santa Barbara, California. VIII. ADJOURNMENT A. Adjourn to Wednesday, February 24, 1999, at 6:30 p.m. at the Azusa Senior Center, in order to conduct a Joint workshop with the Planning Commission, to look at a tentative outline for pursuing the City’s strategic vision and revision to the City’s General Plan. “In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting or time when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.” 02/16/99 PAGE FIVE