HomeMy WebLinkAboutAgenda Packet - March 16, 1999 - CC••••••
CITY OF AZUSA
CIVIC AUDITORIUM
213 EAST FOOTHILL BOULEVARD
AZUSA, CALIFORNIA
AGENDA
REORGANIZATION REGULAR MEETING
OF THE CITY COUNCIL
TUESDAY, MARCH 16, 1999 - 7:30 P.M.
Call to Order
• Pledge to the Flag
• Invocation - Father David Granadino of Saint Frances of Rome Church.
• Roll Call
1. RESOLUTION DECLARING RESULTS
Resolution reciting the fact of the General Municipal election held in the City of Azusa on March 2,
1999, declaring the result and such other matters as provided by the provisions of law.
RECOMMENDED ACTION
Waive further reading and adopt Resolution No. 99-C37.
2. OATH OF OFFICE
Oath of Office administered by Honorable Judge George Lomeli, to newly elected officials, as follows:
a. MAYOR CRISTINA CRUZ MADRID
b. COUNCILMEMBER DIANE M. BEEBE
c. COUNCILMEMBER DAVID HARDISON
3. Selection of Mayor Pro-Tempore.
4. Adjourn, to Regular Meeting of the City Council and the Redevelopment Agency directly following this
meeting, see attached agenda.
AGENDA
TUESDAY, MARCH 16, 1999
AZUSA CITY COUNCIL AND THE REDEVELOPMENT AGENCY
AZUSA CITY COUNCIL
CRISTINA C. MADRID
MAYOR
DIANE BEEBE DAVE HARDISON
COUNCILMEMBER COUNCILMEMBER
DICK STANFORD JOSEPH R. ROCHA
COUNCILMEMBER COUNCILMEMBER
I. PRELIMINARY BUSINESS
• Ceremonial - A. Presentation of Certificates of Achievement to winners of the
Montview League Wrestling Championship as follows: Richard Sotela, Tommy
Warner, Miguel Fregoso, and Nader Haddad.
B. Presentation of Certificates of Achievement to Superior and Excellence Ribbon
winners at the Los Angeles County Science Olympiad as follows: Jerry
Sisneros, Guisley Harris, Ever Valenciano, Paul Valdez, Alcira Terrazas, Pablo
Aguilar, Sharon Perez, Jose Trinidad Lopez, Alexander Connely, Darlene
Rodriguez, Diana Lopez, Cynthia Haro, Summer Butler, Armando Cortez, David
Lopez, Lizeth Ramirez, Chad Miller, Daniel Saechang, Edward Reyes, Ivan
Perez, Tomas Martinez, Matthew Ward, and Lorraine Marchan.
C. Ms. Regina Reinitz to present check to City as donation toward the funding of
Azusa Band Shell.
D. Presentation of the Development Agreement Fee check from Monrovia Nursery
Company in the amount of $500,000.00.
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II. PUBLIC PARTICIPATION
(Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time,
subject to compliance with applicable meeting rules. Questions to the speaker or responses to the
speaker’s questions or comments, shall be handled after the speaker has completed his/her
comments. Public Participation will be limited to sixty (60) minutes time.)
A. Ms. Lurece Hunter to address Council regarding the Miss Azusa Pageant and Golden Days
Celebration.
B. Mr. Kevin Nunez to address Council to announce the Pow Wow at Azusa High on March 20, 1999.
REPORTS, UPDATES, COUNCIL BUSINESS AND ANNOUNCEMENTS FROM STAFF
1. Councilman Rocha requests consideration of sponsoring Ms. Drettania Gonzalez, in the amount of
$100, to attend a chorus competition in San Francisco.
2. Councilman Stanford - Discussion of proposed policy on naming of City buildings.
III. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended action will be enacted with one vote. If
Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be
considered under SPECIAL CALL ITEMS.
A. Approval of Minutes. Recommendation: Approve minutes as written.
B. Policy for the City Hall Marquee. Per request of Councilmembers, staff has prepared a policy for
the City Hall Marquee. Recommendation: Adopt the policy as submitted.
C. Human Resources Action Items. Recommendation: Approve
Merit Increases: G. Romo, C. Wichmann, and M. Bertelsen.
Separations: A. Toscano, Jailer, effective 3/7/98.
Leave Requests: K. McMath, Community Service Officer, effective March 15, 1999.
D. Request to proclaim April 15, 1999, as City of Azusa’s Official Arbor Day, this year. Staff is
recommending that the third Thursday in April of each year be designated as the City of Azusa’s
official Arbor Day. Recommendation: Approve request.
E. Resolution initiating proceedings for the Annual Assessment for the City of Azusa Landscape and
Lighting Assessment District No. 1, (Community Maintenance Fee). Recommendation: Adopt
Resolution No. 99-C38.
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F. Purchase of one Ford 3/4 ton Truck, Dedicated Compressed Natural Gas (CNG) . The purchase
of the truck was previously approved but, the company was unable to comply with the order.
Recommendation: Waive formal bidding procedures in accordance with the Azusa Municipal Code
and authorize the purchase of one Dedicated Compressed Natural Gas (CNG) F-250 Ford Truck with
combo body from Wonderies Ford in the amount of $26,150.
G. Services Agreement between the City of Azusa and the City of Banning. The City of Azusa has
been providing consulting services in electric power resource planning and contract negotiation to the
City of Banning since 1987, which has benefitted both cities. Electric restructuring in California will
bring change and cause additional workload for both cities. Staff has reassessed the current service
relationship with Banning and concluded that Azusa will remain capable to provide such services.
Recommendation: Approve the Services Agreement, authorize Mayor to sign, and direct staff to pursue
additional opportunities to provide similar services to other public entities.
H. Rejection of formal bid for Replacement of Play Structure/Head Start. Bid opening was held in the
City Clerk’s office on March 8, 1999. Two bids were received. Both bids lacked a signed bid letter
and bid bond. Recommendation: Reject both bids and authorize the City Clerk to re-advertise for
bids.
I. Upgrade of the City’s Novell Group Wise Email System. The software the City is currently using for
the Email system is one of last remaining items in the Information Services Division which has not
been certified year 2000 compliant. Recommendation: Adopt Resolution No. 99-C39, waiving
formal sealed bids in accordance with the Azusa Municipal Code and approve the upgrade of the City’s
Novell Group Wise Email system software to Group Wise 5.5 in order to be Year 2000 compliant and
meet changing system requirements.
J. Consulting Contract with an existing employee. Recommendation: Deliberate in Closed
Session, and approve the Consulting Contract with Mr. Robert Bowcock.
K. Evaluation and Analysis for Civic Azusa Auditorium. Four firms responded to Requests For
Proposals and were evaluated by staff. Recommendation: Approve Henry H. Woo Architects, Inc.
to perform the structural evaluation and specifications for the window replacement at the City Auditorium
in the amount of $38,400.
L. Agreement with Lisa Brownfield to perform General Plan Coordination and Preparation Services.
As presented at a joint City Council-Planning Commission workshop on February 24, Staff’s approach
will be to conduct much of the general plan work in-house with the help of a contract planner and
specialized consultants. Recommendation: Approve the employment agreement with Lisa
Brownfield to provide said services.
M. Two separate resolutions authorizing payment of warrants by the City. Recommendation:
Adopt Resolution Nos. 99-C40 and C41.
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IV. SCHEDULED ITEMS.
A. Direction on Fountain Design for the Rite Aid Project. Based on the workshop conducted last
Saturday to obtain input from the public regarding the design of a proposed fountain at the northwest
corner of Azusa Avenue and Foothill Boulevard, specific direction is sought from the City Council in
order for the architect to proceed with final design in a timely manner. Recommendation: Direct
Staff to proceed with a fountain design with general parameters that include a circular fountain basin of
approximately 12 to 16 feet in diameter, featuring jet nozzles with a vertical water column generally 8-
10 feet tall, decorative lighting and using materials that complement the Rite Aid building and
surroundings.
B. Request for CDBG Housing Rehabilitation transfer. Request of Rosario Campos to transfer her
property and assign a City of Azusa Federally Funded CDBG Housing Rehabilitation Loan in the
amount of $33,500, to her ten children and further waive the “payable upon demand” provision.
Recommendation: Hear from staff.
C. Discussion regarding SB 216, San Gabriel River & Mountains Conservancy Legislation. Staff
recommends that Council conduct a discussion of SB 216, which would establish the San Gabriel River
and Mountains Conservancy, providing direction to staff on any concern or recommended changes in
the proposed legislation.
V. AGENCY CONSENT CALENDAR
The Consent Calendar adopting the printed recommended action will be enacted with one vote. If
Staff or Boardmenbers wish to address any item on the Consent Calendar individually, it will be
considered under SPECIAL CALL ITEMS.
A. Approval of Minutes. Recommendation: Approve minutes as written.
B. Two separate resolutions authorizing payment of warrants by the Agency. Recommendation:
Adopt Resolution Nos. 99-R15 and R16.
VI. ADJOURNMENT
A. Adjourn.
“In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a
city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to
the meeting or time when special services are needed will assist staff in assuring that reasonable
arrangements can be made to provide access to the meeting.”
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