HomeMy WebLinkAboutAgenda Packet - April 5, 1999 - CC••••••
AGENDA
AZUSA CITY COUNCIL AND THE REDEVELOPMENT AGENCY
CIVIC AUDITORIUM MONDAY, APRIL 5, 1999
213 EAST FOOTHILL BOULEVARD 7: 30 P.M.
AZUSA CITY COUNCIL
CRISTINA C. MADRID
MAYOR
DIANE BEEBE DAVE HARDISON
COUNCILMEMBER COUNCILMEMBER
DICK STANFORD JOSEPH R. ROCHA
MAYOR PRO TEM COUNCILMEMBER
I. PRELIMINARY BUSINESS
• Call to Order
• Pledge to the Flag
• Invocation - Reverend Rick MacDonald of the Christian Family Center.
• Roll Call
• Ceremonial - A. Presentation of Proclamation to proclaim the week of April
11-17, 1999, as National Library Week.
B. Presentation of Proclamation to proclaim April 15, 1999, as Arbor Day, in the City
of Azusa.
C. Presentation of Proclamation to proclaim the month of April as Civitan Awareness
Month.
D. Presentation of Proclamation to proclaim the month of April as National Volunteer
Month.
E. Ms. Donna Natali of the VFW and Foundation for Families in Need, to present a
check to the Azusa Police Department in the amount of $2,500, for a defibrillater,
(heart paddle).
II. PUBLIC PARTICIPATION
(Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time,
subject to compliance with applicable meeting rules. Questions to the speaker or responses to the
speaker’s questions or comments, shall be handled after the speaker has completed his/her
comments. Public Participation will be limited to sixty (60) minutes time.)
A. No scheduled speakers.
REPORTS, UPDATES, COUNCIL BUSINESS AND ANNOUNCEMENTS FROM STAFF
A. COUNCILMAN ROCHA
1. Councilmember Rocha to present an update on the 4th of July Parade.
2. Consideration of a monument honoring KIA’s of WWII, Korean, and Viet Nam wars.
III. SCHEDULED ITEMS
A. Consideration of Action related to Referendum of Ordinances 99-O1, 99-O2, and 99-O3, relating to
the Rosedale Project. The City Clerk has certified the Referendum Petitions. The City Council has
the option of adopting an ordinance rescinding the above mentioned ordinances; or to adopt a
resolution directing staff to prepare necessary documents to call for a Special Election, or to consider
other alternatives.
B. Customer Appeal for a disputed water bill. Recommendation: Conduct informal hearing,
deliberate the facts and circumstances, and render a decision.
C. Public Hearing - on a request for a Zone Change Case Z-98-3, Conditional Use Permit C-98-12,
and a Precise Plan of Design P-98-131, by Shams Karimi, for property located at 710 South Azusa
Avenue, southeast corner of Azusa Avenue and Newburgh Street.
Recommendation: Continue the Public Hearing to the meeting of April 19, 1999.
IV. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended action will be enacted with one vote. If
Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be
considered under SPECIAL CALL ITEMS.
A. Approval of Minutes. Recommendation: Approve minutes as written.
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B. Resolution of Intention to Levy and Collect Assessment for the Fiscal Year 1999-00, and annually
thereafter. The Engineer’s Report is presented and sets forth descriptions of the improvements, the
boundaries of the assessment districts, as well as the proposed assessments; no changes are
proposed. Recommendation: Adopt Resolution No. 99-C42.
C. Contract award for CDBG Projects: Wheelchair Ramp Construction (D96040-98) and Sidewalk
Improvements (D98041-98). Bid opening was held in the Office of the City Clerk on March 16, 1999;
seven bids were received. Recommendation: Award the contract to Martinez Concrete, Inc., low
bidder, in the amount of $184,225.00, pending approvals and concurrence from LA County, and
authorize the Mayor to sign same.
D. Contract award for City-Wide Concrete Improvements. Bid opening was held in the Office of the
City Clerk on March 30, 1999; eight bids were received. Recommendation: Award the contract to
Kovac, Inc., low bidder, in the amount of $90,600, and authorize the Mayor to sign same.
E. City Treasurer’s Report for the month ending February, 1999. Recommendation: Receive and
file.
F. Tax Sharing Resolution with LA County Sanitation Number 22 to Annex Azusa Development on San
Gabriel Canyon Road. The development of 30 new residential units on San Gabriel Canyon Road,
known as Alexandre Catania project, needs to be annexed by the LA County Sanitation District Number
22 to receive public sewer service. Recommendation: Approve the Tax Sharing Resolution between
the City of Azusa and County Sanitation District.
G. Specifications for “Street Improvements 98-99, Various Locations”. Recommendation: Approve
the Plans and Specifications and authorize the City Clerk’s Office to advertise for bids.
H. Senior Center Roof Replacement and Head Start Roof Replacement. Bid opening was held in the
Office of the City Clerk on March 23, 1999. Four bids were received. Recommendation: Due to a
number of problems with the bids submitted, reject all bids and authorize the City Clerk to re-advertise.
I. Human Resources Action Items. Recommendation: Approve.
Merit Increases: V. Johnson, and J. Padilla.
Separations: L. North, Police Dispatcher 3/17/99.
J. Change Order #58 for the City of Azusa Police Facility Addition and Alteration Project. The
change order addressed the last of the major electrical change issues on the project and addresses
sixteen various components, i.e. new power and telephone connections to the existing
property/evidence room, additional power supply to the phone switch room, etc. Recommendation:
Approve Change Order #58 in the amount of $15,123.00, which will be funded by the Division of
State Architect (DSA) grant and will not impact the General Fund.
K. Change Order #59 for the City of Azusa Police Facility Addition and Alteration Project. The scope
of the Project did not include complete replacement of the air conditioning and heating system in the
south building. The project was successful reusing an existing electric HVAC unit and first floor duct
work, but required fifteen additional HVAC system and sheet metal changes to complete Phase II.
Recommendation: Approve Change Order #59, in the amount of $12,576.00, which will be funded
by the Division of State Architect (DSA) grant and will not impact the General Fund.
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L. Contract to provide Utility Billing Service to City of Colton and Employment Agreement with Kevin
Morningstar. As part of the Utilities Department’s business strategies, it continues to look for ways to
improve the efficiency of the utility operations and to maximize the value of resources it contains.
Recommendation: Approve the Customer Information Services Agreement between the City of Azusa
and the City of Colton; and approve the Agreement for Contract Employee Services between the City
of Azusa and Kevin Morningstar.
M. Amendment to Software Source Code Agreement with D.J. Roupe. In order to provide professional
services to the City of Colton under the Customer Information Services Agreement, the City must make
changes to its software source code licensing agreement with D.J. Roupe and Associates.
Recommendation: Approve amendment to Software Source Code Agreement with D.J. Roupe and
Associates.
N. Purchase of Hewlett Packard 939KS and upgrade of PowerHouse License. As part of the
Customer Information Services Agreement, the City of Azusa is responsible for hosting the billing
software, Municipal Utility Information System (MUIS), on its Hewlett Packard (HP) 3000 mid range
system. The addition of the City of Colton will double the processing load on the system and there is
a need to upgrade the hardware. Recommendation: Adopt Resolution No. 99-C43, waiving formal
bidding procedures and award the purchase of a Hewlett Packard 939KS/020 to Systems Technology
Associates and upgrade of PowerHouse software license to Cognos Corporation.
O. Creation of a Computer Operator position in the Light and Water Department. This request is being
made now in order to address job realignments within the Customer Service Division, additional
responsibilities that are part of the Colton Agreement and a need to establish a more appropriate
position for the work that is to be performed. Recommendation: Approve the appropriation of funds
for the creation of a full time position of Computer Operator for the Light & Water Data Center
operations and authorize staff to proceed with the open competitive recruitment process.
P. Letter Protesting Charter Communications Action in regard to increase in Franchise Fee. Charter
Communications has declared its intention to raise the Franchise Fee from 5.25% to 5.75% or higher
in order to collect the amount paid to the City on revenues from advertising sales, etc, that are subject
to franchise fee and do not appear on bills. Recommendation: Authorize City Manager to send letter
to Charter Communications protesting the proposed increase in Franchise Fee to be charged by them
to subscribers of Cable Television.
Q. Transportation Reimbursement - City Manager. The 3-year lease on the 1997 Buick LeSabre that
the City acquired for use by the City Manager has expired. The City’s contract with Mr. Cole provides
that, in lieu of furnishing the automobile, the City may provide a car allowance or it may reimburse him
for the cost of acquiring, insuring, utilizing and maintaining his own automobile. Recommendation:
Approve taking the latter approach.
R. Amendments to Compensation and Benefits Memorandum between City and Head Start
employees. It is requested that hours for the Disabilities Coordinator be increased from 30 to 40
hours per week and that the Custodian position be increased from 15 to 40 hours per week.
Recommendation: Approve the amendments as requested.
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S. Contract award for HVAC System, Project 99-02, at Light and Water Building. Bid opening was
held in the Office of the City Clerk on March 22, 1999 and two bids were received.
Recommendation: Award the contract to Pro-Mechanical Corp., low bidder, in the amount of
$136,840. Further, award a separate contract to Johnson Controls, Inc. in the amount of
$22,606.00, for furnishing and installing the equipment control devices.
T. Professional Services Agreement for performing Engineering Study of proposed Landfill Gas-Fired
Generating Plant. The project developer agrees to pay the cost of performing a study to determine
the power utility inter-connection requirements, including the distribution system impacts of the
generating plant. Recommendation: Approve the Engineering Professional Services Agreement with
R.W. Beck, in the amount of $14,000.
U. Two separate resolutions authorizing payment of warrants by the City. Recommendation:
Adopt Resolution Nos. 99-C44 and C45.
V. AGENCY CONSENT CALENDAR
The Consent Calendar adopting the printed recommended action will be enacted with one vote. If
Staff or Boardmenbers wish to address any item on the Consent Calendar individually, it will be
considered under SPECIAL CALL ITEMS.
A. Approval of Minutes. Recommendation: Approve minutes as written.
B. The Agency Treasurer’s Report as of February, 1999. Recommendation: Receive and file.
C. Redevelopment Agency Personnel Action Items:
New Appointments: J. Andrews, Redevelopment Director, effective April 12, 1999, pending physical
exam.
Separations: R. Forintos, Project Manager, effective April 1, 1999.
D. Two separate resolutions authorizing payment of warrants by the Agency. Recommendation:
Adopt Resolution Nos. 99-R17 and R18.
VI. ORDINANCES/SPECIAL RESOLUTIONS
A. Proposed Ordinance amending Chapter 30 of the Azusa Municipal Code relating to the sale of
fireworks for the millennium celebration and separation requirements for fireworks stands which
operated on July 1, 1998. Recommendation: Waive further reading introduce the proposed
ordinance.
VII. ADJOURNMENT
A. Adjourn.
“In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a
city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to
the meeting or time when special services are needed will assist staff in assuring that reasonable
arrangements can be made to provide access to the meeting.”
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