HomeMy WebLinkAboutAgenda Packet - June 5, 2000 - CC
AGENDA
CITY COUNCIL AND THE REDEVELOPMENT AGENCY
CIVIC AUDITORIUM MONDAY, JUNE 5, 2000
213 EAST FOOTHILL BOULEVARD 6:30 P.M.
AZUSA CITY COUNCIL
CRISTINA C. MADRID
MAYOR
DIANE BEEBE DAVE HARDISON
COUNCILMEMBER COUNCILMEMBER
DICK STANFORD JOSEPH R. ROCHA
COUNCILMEMBER MAYOR PRO-TEM
! Call to Order
! Pledge to the Flag
! Invocation - Reverend John Sims of the Prevailing Word Ministry.
! Roll Call
I. CEREMONIAL
A. Director Marcia MacLean and the Foothill Middle School Girls= Chorus to perform two musical
selections.
B. Presentation of Commendation to Olga Bruno, Emergency Services Coordinator, for her assistance
to the County of Ventura, during the aftermath of the tragic crash of Alaska Airlines Flight 261,
which occurred off the coast of Ventura County on January 31, 2000.
C. Presentation of proclamation to Nancy Moore for her many services to the City of Azusa.
D. Presentation of Certificates of Recognition to students who recently excelled in winning the
Montview League Championship.
E. Presentation of Certificates of Appreciation to Eight Certified Used Oil Collection Centers.
F. Presentation of the State of the School Address for Sierra High School by Joe Garcia.
II. PUBLIC PARTICIPATION
(Person/Group shall be allowed to speak without interruption up to five (5) minutes
maximum time, subject to compliance with applicable meeting rules. Questions to the
speaker or responses to the speaker=s questions or comments, shall be handled after
the speaker has completed his/her comments. Public Participation will be limited to
sixty (60) minutes time.)
A. Ms. Helen Uitermark, President of the Azusa Chamber of Commerce and Mr. Barry Wetherbee of
San Gabriel Canyon Super Sweep 2000 to address Council to provide an update on the event.
III. REPORTS, UPDATES, COUNCIL BUSINESS AND ANNOUNCEMENTS FROM STAFF
A. Councilmember Rocha - 1. Update on the Fourth of July Parade and the opening of the Time
Capsule. 2. Discussion regarding skateboard park.
IV. SCHEDULED ITEMS
AIf you challenge the City=s proposed actions in court, you may be limited to raising
those issues that you or someone else raised at the public hearing described in this
Agenda, or in any written correspondence delivered to the City on or prior to the
public hearing.@
A. CONTINUED PUBLIC HEARING- Request for waiver or reduction of Water System
Development Fee by Public Storage, Inc., for the property located at 791 South Azusa Avenue, Azusa.
RECOMMENDATION: Continue the Public Hearing to the meeting of June 19, 2000.
B. Appointment of Council Member to Mt. Cove Design Review Committee. An in-house
design review committee is being assembled for review and comment purposes, and will be
comprised of City Staff, one Planning Commission member, and one Council member.
Recommendation: Appoint one Council member to the Mountain Cove Design Review
Committee.
V. CONSENT CALENDAR
The Consent Calendar adopting the printed recommended action will be enacted with one vote.
If Staff or Councilmembers wish to address any item on the Consent Calendar individually, it
will be considered under SPECIAL CALL ITEMS.
A. Approval of Minutes. Recommendation: Approve minutes as written.
B. Project Contract Award for the Installation of a New Traffic Signal. Bid opening was
held in the Office of the City Clerk on May 23, 2000, for the installation of a new traffic signal at the
intersection of Azusa Avenue and Newburgh Street. Seven bids were received.
Recommendation: Award the contract to MacAdee Electrical Construction, low bidder, in the
amount of $58,969.00.
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C. Specifications for one (1) 2000 F800 Regular Cab 189" WB, 120" CA Service Truck
w/electric crane, body and compressor and (1) 2000 F150 Regular Cab 137" WB. The
Water Division has identified a need to add a service maintenance truck and replace one operations
truck to its fleet. The equipment requested is part of the Water Division Capital Improvement
Program. Recommendation: Adopt the specifications and authorize the City Clerk to advertise
for bids.
D. Human Resources Action Items. Recommendation: Approve.
New Appointments: S. Willison, Community Services Officer (Job Share), effective June 6,
2000.
E. Increase in Contract for Urban Forest Maintenance Program with West Coast
Arborists, Inc. After reevaluating the tree maintenance needs on Highway 39, it has become clear
that the $40,000 allocated to do tree and landscape maintenance on Highway 39 is needed for tree
maintenance and planting. There is a need to increase the amount of the contract with West Coast
Arborist, Inc. Recommendation: Approve and increase the tree maintenance contract with West
Coast Arborist, Inc., by $70,000.
F. Purchase of one Compressed Natural Gas Van. The new CNG Van will replace a 1985 Ford
Van that has been in constant need of repair. It is requested to waive formal bidding based upon the
piggy-back procedure used by municipalities to use another City=s form bid results which will save
staff time, eliminate advertising and expedite delivery. Recommendation: Waive formal bidding
procedure based on the formal bidding results of Henderson, Nevada and award the purchase of a
2000 Ford F350 Van to Wonderies Ford in the amount of $26,450, and approve budget transfer.
G. Traffic Control Device Change: Replacement of Yield Signs with Stop Signs at certain
locations. Staff received a request for replacing the existing Yield signs on Fourth Street at
Soldano Avenue with Stop signs for greater safety at this location; staff also reviewed the
intersection at Second and Soldano, which has the same controls. Recommendation: Approve
replacing YIELD signs to STOP signs on Second and Fourth Streets at Soldano Avenue and authorize
Public Works to effect the changes.
H. Renewal Agreement with LA Works for the 2000/2001 Fiscal Year. The purpose of the
Agreement is to provide weed abatement, debris clean-up and public facility painting services to the
City. Recommendation: Approve Agreement with LA Works and authorize its execution.
I. Progress Report - Comprehensive Long-Range Capital Improvement Program
(CLRCIP). The report includes projects that were approved December 6, 1999, and selected CDBG
projects that constitute infrastructure improvements for information purposes.
Recommendation: Receive, review and file.
J. Plans and Specifications for Furnishing and Installing Underground Electric
Substructures on Cerritos Avenue South of Foothill Boulevard and along perimeter of
area commonly referred to as Krems Site. Azusa Pacific University, who recently acquired
the property from City of Azusa desires to improve said land and construct multi-use sports field
with on-site vehicle parking spaces. In order to accomplish this, underground electric
substructures are needed. Recommendation: Adopt the plans and specifications for furnishing
and installing underground electric substructures at the abovementioned location and authorize City
Clerk to advertise for bids and approve appropriations from retained earnings for the same.
K. Resolution Approving Street Sweeping Recycling Pilot Program. On behalf of
Community Recycling and Resource Recovery, Inc., J. Edwards & Associates, Inc. submitted a
proposal to the City of Azusa to recycle street sweeping debris on a pilot basis over a 30-day period,
and provide a report to the City of materials recycled. Recommendation: Adopt Resolution No.
00-C60 approving Street Sweeping Recycling Program.
06/05/00 PAGE THREE
L. Specifications for Air Conditioning and Heating (HVAC) Maintenance. The City has been
contracting for HVAC maintenance services or twenty (20) years, at three year intervals.
Recommendation: Approve the HVAC maintenance specifications for the 2000-2003 contract
and authorize the City Clerk to advertise for bids.
M. Consulting Services Agreement with Mr. Bowcock. Mr. Bowcock has been providing on-
going management consulting services to the Light & Water Department during this fiscal year
under a Consulting Agreement which will expire on July 1, 2000, but has a provision for extension.
In view of the current recruitment status for the Water Operations Manager, it is anticipated that the
position might be filled by late summer and that there may be a need, occasionally, for Mr.
Bowcock=s services. It is recommended to extend the consulting service agreement but only on Aas
needed basis@. Recommendation: Approve the proposed Letter of Agreement and authorize the
City Manager to execute same.
N. Agreement between City and East San Gabriel Valley Coalition for the Homeless.
Council approved the AHomeless Assistance/ESGVCH@ project, a Community Development Block
Grant Program, on January 18, 2000. The East San Gabriel Valley Coalition for the Homeless
(ESGVCH) a nonprofit organization, is providing these services and the Agreement is from July 1,
2000 through June, 30, 2001. Recommendation: Approve the Agreement and authorize its
execution.
O. Agreement between City and Peregrinos= de Emaus. Council approved AHomeless
Outreach/Peregrinos=, a Community Development Block Grant Program, on January 18, 2000.
Peregrinos= de Emaus, a nonprofit organization, is providing these services and the Agreement is
from July 1, 2000 through June 30, 2001. Recommendation: Approve the Agreement and
authorize its execution.
P. Agreement between City and Santa Anita Family Services. Council approved the ASr.
Referral and Case Management@, a Community Development Block Grant Program, on January 18,
2000. Santa Anita Family Service (SAFS), a nonprofit organization, is providing these services and
the Agreement is from July 1, 2000 through June 30, 2001. Recommendation: Approve the
Agreement and authorize its execution.
Q. Agreement between City and Service Center for Independent Living (SCIL). Council
approved the AInformation and Referral Services for the Disabled@ Program, a Community
Development Block Grant Program, on January 18, 2000. The Service Center for Independent
Living (SCIL), a nonprofit organization, is providing these service and the Agreement is from July 1,
2000 through June 30 2001. Recommendation: Approve the Agreement and authorize its
execution.
R. Agreement between City and VNA Foundation. Council approved the AMano-a-Mano
Program@, a Community Development Block Grant Program, on January 18, 2000. The VNA
Foundation, a nonprofit organization, is providing these services and the Agreement is from July 1,
2000 through June 30, 2001. Recommendation: Approve the Agreement and authorize its
execution.
S. Amendment to the Foothill Transit Joint Exercise of Powers Agreement (JPA). JPA
Amendment No. 6 clarifies Foothill=s organizational status as a Joint Powers Agency.
Recommendation: Approve Amendment No. 6 to the Foothill Transit Joint Powers Agreement.
T. Specifications for Janitorial Service. The current three year janitorial contract expires June
30, 2000. Recommendation: Approve the specifications and authorize the City Clerk to
advertise for bids.
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U. Specifications for Pest Control Service. The current contract for citywide pest control service
expires June 30, 2000. Recommendation: Approve the specifications and authorize the City
Clerk to advertise for bids.
V. Proposed Resolution authorizing participation in Grant Application by Azusa Unified
School District in Playground Safety and Recycling Act Grant Program. The Resolution
will authorize the Azusa Unified School District to submit to the California Integrated Waste
Management Board a regional application for a Playground Safety and Recycling Act Grant on our
joint behalf. Recommendation: Adopt Resolution No. 00-C61.
W. Resolution authorizing payment of warrants by the City. Recommendation: Adopt
Resolution No. 00-C62.
VI. CONVENE AS THE REDEVELOPMENT AGENCY
A. Approval of Minutes. Recommendation: Approve minutes as written.
B. Technical Assistance Services to Azusa Businesses by Azusa Pacific University.
Technical Assistance would be in the form of Web design by Information and Technology students
as well as Technical Assistance on display windows from the students in the retail class. To best
serve the business community, the Technical Assistance Center will be in Azusa=s Downtown and
since the Agency has several vacant properties, the placement is proposed to be located there, to
help keep operation costs low, draw businesses Downtown and give the Downtown more pedestrian
activity. Recommendation: Direct the Redevelopment Agency to negotiate with Azusa Pacific
University the lease of 630-632 N. Azusa Avenue at a rate of $1.00 per year for one year.
C. Blanket Purchase Order Amendment - Geographics. The FY 1999-00 blanket purchase
order for Geographics to provide advertising and professional design services has been exceeded. It
is requested that the amount be increased by $23,160. Recommendation: Approve the $23,160
increase to the Geographic blanket P.O., and direct staff to prepare the necessary paperwork.
D. Resolution authorizing payment of warrants by the Agency. Recommendation:
Adopt Resolution No. 00-R14.
VII. ORDINANCES/SPECIAL RESOLUTIONS
A. Second Reading of Proposed Ordinance - regarding Zone Change No. Z-99-01, General Plan
Amendment No. GPA-99-01 and Tentative Tract Map No. 52800, for the property located at 1724,
1730-1770 & 1790-1830 North Azusa & San Gabriel Canyon Road, Alexander/Catania. (Public
Hearing was held 4/17/00). Recommendation: Waive further reading and adopt Ordinance No.
00-C7, amending the City Zoning Map to reflect the reclassification of property referenced above,
from Residential Agricultural (RA) to single-family residential.
06/05/00 PAGE FIVE
B. Second reading of Proposed Ordinance relating to Public Utility Franchise Fees - State
law subjects companies that transport natural gas and/or electricity, within municipal rights-of-way,
to payment of a surcharge, or franchise, to the municipality. Azusa receives such payments from
Southern California Edison, Southern California Gas and from its own utilities, which serve as an
important source of revenue to the General Fund. In light of this, it is worthwhile to formally
recognize the Broughton Act and the Franchise Act as the basis for the City=s franchising and to
ensure that all applicable utility franchise, business license and user taxes are being properly levied,
collected and remitted, as well as to provide for franchising new types of utilities which may occur.
Recommendation: Waive further reading and adopt Ordinance No. 00-O8.
C. Second reading of Proposed Ordinance relating the Implementation of the California
Integrated Waste Management Act of 1989 (AB 939). The ordinance would authorize the
City Council to adopt a resolution to establish a fee which would be used to pay for recycling
programs. Given that the City will likely implement program to reduce waste going to landfills, the
City needs to be in a position to finance or pay for such programs. Recommendation: Waive
further reading and adopt Ordinance No. 00-O9.
D. Proposed Resolution denying the Public Nuisance Appeal by Victor Alvarez. A public
nuisance appeal hearing was held at the May 15th meeting; the appeal was denied by Council The
resolution sets forth the findings and an order to abate the declared public nuisance for the property
located at 318 N. Pasadena Avenue, Azusa. Recommendation: Waive further reading and
adopt Resolution No. 00-C63.
E. Proposed Ordinance relating to prohibitions on the solicitation of employment on
streets and private parking areas. The purpose is to regulate the conduct of persons engaging
in the solicitation of employment, and/or business, from pedestrians and occupants of vehicles in
public rights-of-way, and private parking areas, to ensure vehicle and pedestrian safety and promote
the free flow of traffic along City streets and parking areas. Recommendation: Waive further
reading and introduce the ordinance.
VIII. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Gov. Code Sec.
54956.9 (b)). One Potential Case.
B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code Sec.
54956.9 (a)). Sylvia Chavez v. City of Azusa, WCAB Case No. POM 240419.
C. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code. Sec. 54957.6). Agency
Negotiators: Chief Negotiator Bill Floyd, City Manager Cole, Assistant City Manager Geoff Craig,
and Human Resources Manager/Personnel Officer Dottie Wallace. RE: Bargaining Units: ACEA,
AMMA, APOA, IBEW, APMA and CAPP.
D. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov. Code Sec. 54956.8)
Property Address: 101 West Foothill Boulevard, CA. 91702
Negotiator: Economic/Redevelopment Director Andrews and Topaz-Azusa LLC.
Under negotiation: Terms for sale or lease.
06/05/00 PAGE SIX
IX. ADJOURNMENT
A. Adjourn to Monday, June 12, 2000, at 6:30 p.m. in the Civic Auditorium to conduct a Workshop on
the Budget and proposed new Library.
AIn compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification
three (3) working days prior to the meeting or time when special services are needed will
assist staff in assuring that reasonable arrangements can be made to provide access to the
meeting.@
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