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AZUSA
AGENDA ITEM
MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL
FROM: MARCIE MEDINA, DIRECTOR OF FINANCE
VIA: RICK COLE, CITY MANAGER /2`-
DATE: FEBRUARY 20, 2001
SUBJECT: PURCHASE OF WOOD POLES
RECOMMENDATION
It is recommended that in accordance with Section 2-518 (b), under Article VII, Bidding and
Contracting, of the Azusa Municipal Code, Council approve the issuance of a purchase order
to North Pacific Lumber Co. of Portland, Oregon, in an amount not to exceed $17,247.60.
BACKGROUND
The City stocks in its inventory, wood poles which are used to support overhead power lines.
These poles come in lengths of between 35' and 55', and are classified as "class 1,2, or 3". A
class 1 pole is a nearly perfectly straight pole without any cracks or flaws. "Class 2" poles are
almost as good, perhaps with a few minor flaws, but are considerably less expensive, and
"class 3 poles tend to be warped, twisted, and may have many cracks and splits in them, and
cost even less than class 2 poles. The Light Division generally opts for the class 2 poles,
because they are the best value. The Light Division has begun an inspection of wood poles
throughout the City, using an outside inspection company, who has determined that there is
an urgent need to replace twenty poles immediately, with the possibility of more
replacements in the near future.
Honorable Mayor and Members of the Council
February 20, 2001
Page 2
FINDINGS
Purchasing solicited written quotations from three known vendors. All three vendors
submitted a quote. The quotes are listed below, in terms of total price, including sales tax and
freight charges to the City of Azusa.
Vendor Location Price Lead Time
North Pacific Lumber Portland, OR $17,247.60 3 weeks
J.H. Baxter San Mateo, CA $17,182.80 4 weeks
Pacific Wood Products Portland, OR $18,122.40 3 weeks
FISCAL IMPACT
There is no fiscal impact to the General Fund, the poles will be purchased under the Stores
Inventory account number 33000000001601, then will be charged to the appropriate Light
Dept. account as they are checked out of Stores.
`- - '—�• n4 ;�tc rM CT TY.OF_AZU$A[STORE$) 626 812 5152
P.01
FACSIMILE FROM THE CITY OF AZUSA y PAGE 1 of 1
809 N ANGELENO AVE,
AZUSA,CALIFORNIA 91702
REQUEST FOR QUOTATION FROM THE PURCHASING DMSION
OF THE CITY OF AZUSA
PHONE# (626)812-5250 FAX#(626)812-5152
TO :Chris Feno
COMPANY: North Pacific Lumber Co. PHONE NUMBER 1.800.547.8440
FROM: Charles Alvarez feVVN ROYAL FAX 1.503,238.2642
P� LE& PILING DIV. DATE 02.01-0I
FAX; 603-238.2642
PLEASE QUOTE DELIVERED PRICE AND AVAILABILITY ON THE FOLLOWING:
LINE QTY. LTNIT DESCRIPTION UNIT PRICE
1. !0 EA Pole-class 2,35',douglas fir, $0245- t
pressure treated W/copper napthenate,
framing spec.per So, Cal Edison
2, 10 EA Pole-class 2,40',douglas fir, $6 VS C
pressure treated WI copper napthenate,
framing spec.per So. Cal Edison
3, 10 EA Pole-class 2,45',douglas fir, "1445 t
pressure treated W/copper napthenate,
(taming spec.per So. Cal Edison
4. 10 EA Pole-class 2,551,douglas fir,
pressure treated W/copper napthenate, �` x�
framing spec.per So. Cal Edison
•
Fob Azusa, CA-Via a self unloader truck / 7'
CLOSED ON FRIDAYS!
w....� _ .�
IF YOU HAVE ANY QUESTION PLEASE CALL ME
PLEASE REPLY MAP BY FAX AT: (626)812-5152
AND BY 02/05/01,
THANK YOU
KEVIN ROYAL
POLE & PILING DIV.
FAX: 503-238-2642
800-588-3503
T00 d Pugd DVd 2IO�I Zt9Z 9CZ COS !V1 BZ:90 au TO/90/Z0
.
PACIFIC WOOD PRESERVING COMPANIES
Date 02/ 05 / 01 Quote X Sales Order
Customer CITY OF AZUSA Contact Name CHARLES ALVAREZ_ PWPB
Telephone 626/ 812. 975o Fax 676 / _8.] 7 -ct 52 P.O. # APWP
Salesman RALPH MORRIS PWC
NWP x
PWPC --
Billing Address CITY OF AZUSA Shipping Address TBA
809 ANGELENO AVE.
AZUSA, CA. 9110 _ A7.TiSA. C1.7. —
F.O.B. AZUSA, CA. TSD STOCK Treatment CU NAP
Freight PREPAID Terms NET 30 Species_DOUGLAS FIR
Freight Included? Yes x No Freight Paid By NWP Inspection PLANT
SIZE QUANTITY ITEM NO. PRICE
CLASS 2/35' 10 PCS. 1 $ 330.00/EACH 60
CLASS
CLASS 2/40' 10 PCS. 2 $ 377 QO/EACH 3110
CLASS 2/45' 10 PCs. 3 $ 439.00/EACH `f39�
CLASS 2/55 ' 10 PCS. 4 $ 532.00/EACH .53).0
•
SPECIALINS I HCUCTIONS_ MATERIAL TO BE VIA A SELF' UNLOADER TRUCK(S)
Sh?rs Da" 3 WEEKS ARO Total Amt. of Material $
Freight $
Truck x Tax $
' 711
Rail
Pric0 s Quoted Are Good For 14 nay,
Ed WUS2:cO TOOZ SO 'qad 1S2LPPSO2S : 'ON Xtid did : WOad
FEB-02-2001 07:46 JH BRRXTER & CO. 650 345 8600 P.02/02
P.O.Box 5902 San Mateo, CA. Ph:650 349 0201 Fax:650 349 8600
iaxter QUOTATION
Date! February 2,2001
To: City of Asuza
Quote 32100745
Attention: Charles Alvarez Fax: 626-812-5152
Your Reference:
Pole Quote
Prices below are quoted: FOB; Azusa, CA -via Selfunloader
Shipment can be made: 30 Days ARO
Payment Terms: Net 30 Days-A.D.S.
We are pleased to offer the following:
Douglas Fir poles per ANSI 05.1-Latest standards,full length pressure
treated with Penta per AWPA P8&P9-A to a minimum net retention
of 0.45 pounds per cubic foot by assay per AWPA C4-Latest standards.
Unframed Plant Certificate will be provided.
Framing spec. per So. Cal Edison
Quantity Class Length Price per each
10 2 35 $277.00.
1.0 2 40 $341.00
10 2 45 $426.00
10 2 55 $547.00
Totals 5,910.00
*Total weight on these quentites equal 1-1/3 truck load
Subject to prior sale. *1111111 -41) -.
Quotation firm until: February 16,2001 � ��,••rr
Thank you. Carla Wuest
Unless otherwise stated herein,this quotation is submitted subject to our confirmation upon
Receipt of your order.any applicable taxes Imposed by the United States Government or
Territorial Government to be for the buyer's account
TOTAL P.02