HomeMy WebLinkAboutI- 7 Award of Purchase for 10 personal computers to Compaq compuer Vi1/4
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AZUSAI
AGENDA ITEM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ANN GRAF GAYNOR, INFORMATION SERVICES MANAGER
VIA: RICK COLE, CITY MANAGER,& -
DATE: MARCH 20, 2001
SUBJECT: AWARD OF PURCHASE FOR 10 PERSONAL COMPUTERS TO COMPAQ
COMPUTER CORPORATION UNDER CALIFORNIA MULTIPLE AWARDS
SCHEDULE (CMAS)IN AN AMOUNT NOT TO EXCEED $9,331.20
RECOMMENDATION
1. It is recommended that the City Council approve the purchase of 10 Personal
Computers, as configured in attached quote, from Compaq Computer Corporation.
Total purchase price (including tax) is $ 9,331.20.
2. It is recommended that the City Council approve use of the alternate bid procedures in
accordance with Azusa Municipal Code Section 2-522 section C due to the fact that
Compaq is covered under the California Multiple Award Schedule CMAS agreement
number 3-95-70-0110A which allows cities to waive formal bidding
BACKGROUND
Each year the City's Information Services staff develops plans for the orderly rotation of
computer hardware. Since 1996 the staff has been rotating out and retiring antiquated
hardware. This effort has succeeded in standardizing most of the PCs throughout all
departments, but given the large number of computers at the City, pockets of outdated
equipment still remain, and some departments are not adequately connected with little or no
equipment.
Part of the Information Technology Master Plan, now in development, is to address areas with
low end or no computers ,and realign PC replacement with PC life cycle through the Capital
Improvement Project (CIP) Budget. Given the high total cost of ownership and the rapid
obsolescence of the PC's, replacements were initially planned over a 3-year life cycle. By
relocating PC's and printers across departments/users as we procure new systems, we have
been able to achieve optimal usage of the equipment and extend the life of the PC's to 4 years
in most cases. Thus on an average one fourth of City PC's need to be replaced every year to in
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FISCAL IMPACT
These PC's in the amount of $9,331.20 are budgeted as part of the CIP adopted on January.
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Online Price Quotation Page 1 of 1
COMPA
Compaq Computer Corporation -20555 State Highway 249-MC 590301 -Houston,
TX 77070
Government- Education - Healthcare Sales User ID:AGRAFGAYNOR0005
Online Price Quotation
Quote ID: 2098795 - pcpurchase2
Contract: State and Local Government Price List 03/12/2001
Billing Information
Prefix First Name Last Name
JAnn [Graf Gaynor
Address
1213 E. Foothill Blvd
City State/Province Postal Code
I Azusa CA 91702
Country
Customer: City of Azusa
Product availability and product discontinuation is subject to change without notice.The prices in this quotation are
valid for 30 days from quote date above.Please include this quote with the corresponding purchase order.
Product Description Part No. Part Price Qty Unit Price Quantity Total Price
1 iPAQ Pentium®III 733MHz 201088-002 $ 849.00 $924.00 2
10.0GB/128MB/NIC/W2000-NT $ 1,848.00
- 24X CD-ROM 165864-621 $ 75.00 1
2 iPAQ Pentium®III 733MHz 201088-002 $ 849.00 $849.00 8
10.0GB/128MB/NIC/W2000-NT $ 6,792.00
Sub Total: $ 8,640.00
Configurations will be validated upon submission.Hardware warranties are extended only to the original owner.
Notebooks carry a worldwide warranty,all other products are warranted in the US only. Prices shown are estimated
GEM selling prices,valid for sales in the US only.Actual prices may vary.Sales taxes added where applicable.
Freight is FOB Destination
If you should have questions regarding this quotation or need any other assistance,please contact
Compaq GEM sales at 1-800-727-2472,FAX 1-800-825-2329
.../standard_quote_print_page.asp?hv_customer id=AGRAFGAYNOR0005&hv imp=GEM&hv3/12/01