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HomeMy WebLinkAboutAgenda Packet - April 16, 2001 - CC AGENDA CITY COUNCIL REDEVELOPMENT AGENCY AZUSA AUDITORIUM MONDAY, APRIL 16, 2001 213 EAST FOOTHILL BOULEVARD 6:30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DIANE CHAGNON DAVE HARDISON MAYOR PRO-TEM COUNCILMEMBER DICK STANFORD JOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER Council to convene in the Office of the City Manager to conduct the following: I. CLOSED SESSION A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec. 54957) Title: City Manager B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code Sec. 54956.9 (a)). Jesse and Lucy Ramos v. City of Azusa 7:30 P.M. - COUNCILMEMBERS CONVENE IN AUDITORIUM TO THE REGULAR PORTION OF THE MEETING. Call to Order ! Pledge to the Flag ! Invocation - Rabbi Harlig of the Chabad of the Inland Empire. ! Roll Call II. CEREMONIAL A. Presentation of Proclamation to Ms. Rosalie Barajas, proclaiming Thursday, May 3, 2001, as National Day of Prayer. B. Presentation of Proclamation to Captain Garcia, proclaiming April 15-21, 2001, as Safety Seat Checkup Week in the City of Azusa. C. Recognition of Azusa Companies assisting the City with power load shedding. III. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker=s questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) IV. REPORTS, UPDATES, COUNCIL BUSINESS AND ANNOUNCEMENTS FROM STAFF A. Director of Library/Community Services Maghsoudi - Update on the proposed New Library. V. SCHEDULED ITEMS A. Report on Energy Conservation and Load Shedding Activities. Hear from Staff. Recommendation: Adopt Resolution No. 01-C39, authorizing City Manager to Issue Executive Order Directing Staff to Take actions to Reduce Electric Load; and Adopt Resolution No. 01-C40, authorizing City Manager to Suspend Enforcement of the Hours of Operation Requirements included in Owner Participation Agreements (OPAs) and Conditional Use Permits (CUPs) for electric load reduction purposes. B. Amended General Fund Budget for Fiscal Year 2000-2001. Hear from Staff. Recommendation: Adopt the revised General Fund Budget. C. Planning Commission Denial of Public Art Ordinance. Hear from Staff. Recommendation: 1. Accept the Planning Commission=s decision to deny the proposed Public Art Ordinance; or 2. Refer the item back to the Planning Commission to consider revisions to the draft ordinance; or 3. Direct staff to place the item on a subsequent City council agenda for a public hearing on the adoption of the proposed ordinance. 04/16/01 PAGE TWO VI. CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. B. Contract with ERS Industrial Services, Inc. The Water Division must replace the filter sand at its Water Treatment Plant. Informal bids were solicited from three contractors. Recommendation: Approve the contract with ERS Industrial Services, Inc. C. City Treasurer=s Report as of February 2001. Recommendation: Receive and file the report. D. Purchase of One CNG 2000 Chevrolet 1 Ton Cab & Chassis Truck including the Rehabilitation of Existing Street Painting Bed. The existing street painting truck is a 1980 Ford F350, in poor condition. Recommendation: Waive formal bidding procedures pursuant to the Azusa Municipal Code and approve the purchase; including the rehabilitation of the existing street painting bed, to Wondries Ford in the amount of $55,871.16. E. Budget and Purchase Order Increase for Engineering Plan-Checking Services. The service for plan- checking on private developments is to expedite the approval process for improvement plans, for which the developers pay. Recommendation: Approve an increase of $45,000 to the consultant services Purchase Order issued to Boghossian and Associates. F. Surplus Vehicles to be Sold at Public Auction. Purchasing has declared eight vehicles as surplus due to age, mileage, and the need for costly repairs to keep them in safe operating condition. Recommendation: Approve the sale of the surplus vehicles. G. Human Resources Action Items: Recommendation: Approve. New Appointments: P. Alger, Adult Education/Literacy Coordinator and C. Gomez, Literacy Coordinator. Separations: S. Smith, Police Dispatcher, effective April 9, 2001. H. Records Retention Schedule. To assist the City in complying with the necessary legal requirements for records retention, the City Attorney has prepared a ARecords Retention Schedule for Cities@ which may be used by all City departments. Recommendation: Adopt the proposed ARecords Retention Schedule For Cities@ to use as a guideline for the retention and destruction of City records. I. Acceptance of Grant of Easement at 791 E. Arrow Highway. Any landowner installing utility-owned electric facilities on their private property is required to grant an easement to Azusa Light & Water Department. This grant of easement allows the utility-owner the right-of-way for operation & maintenance of such facilities. Recommendation: Adopt Resolution No. 01-C41, accepting a Grant of Easement and authorize the City Clerk to file it in the Office of the Los Angeles County Recorder. 04/16/01 PAGE THREE J. Amendment to Agreement with Los Angeles County for Dial-A-Ride Services. Agreement No. 72490 continues Dial-A-Ride transit service to eligible elderly and persons with disabilities who reside in the unincorporated county areas of Azusa and Glendora. Recommendation: Approve the Amendment to the Agreement, which extends the agreement under the same terms and conditions through June 30, 2003, and authorize the Mayor to execute same. K. Resolution Establishing Salary and Benefits for Headstart and State Preschool Program. The program is solely grant funded through the California State Office of Education, and salaries for the employees are established by that office. Recommendation: Adopt Resolution No. 01-C42. L. Increase Purchase Order for Air-Ex Air Conditioning, Inc. Due to unforseen and costly repairs to the Credit Union, City Hall and Senior Center, it is necessary to increase the amount of the Air-Ex purchase order. Recommendation: Approve the increase from $47,774 to $70,000. M. Request for Support of Senate Bill 691 (McPherson). This Senate Bill will help recover attorney=s fees when defending a mobilehome ordinances within cities and counties. Recommendation: Authorize Mayor to send letters of support to appropriate organizations and legislators. N. Increase to Purchase Order for J&J Sports and Trophies. Purchase Order 200013 is for purchase of recreation program materials. This increase will provide additional uniforms, awards and equipment in various recreation programs; this is due to an unanticipated increase in approximately 20% of program participants. Recommendation: Approve the increase from $23,500 to $30,000. O. Specifications for Roof Replacement Project at Various Locations. The project was approved as part of the approved 2001-2005 Capital Improvements Project (CIP) budget. Recommendation: Approve the specifications and authorize the City Clerk to advertise for bids. P. Purchase of Low Emission Sedan and Pickup Truck. This is part of the ongoing program that allows the Light and Water department to maintain a well balanced fleet of vehicles which allows the older, higher maintenance and higher polluting vehicles to be removed from the department=s fleet. Recommendation: Authorize the purchase of one Ford Taurus Sedan and one Dodge 1500 Pickup truck for the Electric Division using the State of California, Department of General Services Contracts. Q. License Agreement between City and Property Owner Epifania A. Perez. As part of the NIZ II Program, this agreement is to perform a beautification project on the vacant property at Third Street and Barbara Avenue, which include, landscaping, fencing and a wall welcoming people to Azusa and Aerojet, the project=s benefactor. Recommendation: Approve the License Agreement and authorize the Mayor to execute same. R. Resolution authorizing payment of warrants by the City. Recommendation: Adopt Resolution No. 01- C43. 04/16/01 PAGE FOUR CONVENE AS THE AZUSA REDEVELOPMENT AGENCY VII. REDEVELOPMENT AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Directors wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. B. The Agency Treasurer=s Report as of February, 2001. Recommendation: Receive and file Report. C. Resolution Establishing Salary and Benefits for the Redevelopment Agency and Officer Stipends for Attending Agency Board Meetings. Recommendation: Adopt Resolution No. 01-R10. D. Resolution authorizing payment of warrants by the Agency. Recommendation: Adopt Resolution No. 01- R11. VIII. ADJOURNMENT A. Adjourn to Monday, April 30, 2001, 6:30 p.m. in the Azusa Light and Water Conference Room, in order to conduct a Joint Meeting between the Azusa School Board Members and City Council; and to consider applications for unexpired vacancies on three City Commissions. AIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting or time when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.@ 04/16/01 PAGE FIVE