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HomeMy WebLinkAboutAgenda Packet - May 7, 2001 - CC AGENDA CITY COUNCIL REDEVELOPMENT AGENCY AZUSA AUDITORIUM MONDAY, MAY 7, 2001 213 EAST FOOTHILL BOULEVARD 6:30 P.M. AZUSA CITY COUNCIL CRISTINA C. MADRID MAYOR DIANE CHAGNON DAVE HARDISON MAYOR PRO-TEM COUNCILMEMBER DICK STANFORD JOSEPH R. ROCHA COUNCILMEMBER COUNCILMEMBER Call to Order ! Pledge to the Flag ! Invocation - Reverend Crile R. Dean of the Emmanuel Baptist Church. ! Roll Call I. CEREMONIAL A. Presentation of Proclamation to City Engineer Nasser Abbaszadeh, proclaiming the week of May 14th, 2001, as APublic Works Week@ in the City of Azusa. B. Presentation of Proclamations to Representatives of the Fraternal Order of Eagles, No. 2810, the American Legion and the Veterans of Foreign Wars (VFW), proclaiming the month of May as Veteran Appreciation Month. C. Presentation of Proclamation expressing gratitude and commendation to all who participated in the success of the First Annual Canyon City Run, Soap Box Derby. D. Presentation of Proclamation congratulating all who contributed to the success of the First Annual Mariachi Festival. PLEASE NOTE: IF TIME ALLOWS, CITY COUNCIL WILL RECESS TO CLOSED SESSION TO DISCUSS ITEMS LISTED AT THE END OF THIS AGENDA. 7:30 P.M. - COUNCILMEMBERS CONVENE IN AUDITORIUM TO THE REGULAR PORTION OF THE MEETING. I. CEREMONIAL (CONTINUED). E. A musical tribute by Noe Falcon in honor of Mother=s Day. II. PUBLIC PARTICIPATION (Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker=s questions or comments, shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time.) A. Mrs. Rosemary Ramirez, Event Director of Saint Frances of Rome Parish School, to request waiver of fees and AIn Kind Services@, for the 3rd Annual Family Festival, >Paradise Weekend@, to be held on June 8, 9, and 10, 2001. B. Ms. Alice Rubio to address Council announce the Skate Board Car Wash to be held on May 112, 2001. C. Request from Mt. Sac Students, that the City of Azusa waive the requirement of an Outdoor Festival Permit, in order to have a function at the Azusa Drive In Theater. III. REPORTS, UPDATES, COUNCIL BUSINESS AND ANNOUNCEMENTS FROM STAFF IV. SCHEDULED ITEMS A. PUBLIC HEARING - Zoning Code Amendment (ZCA-216) - on a request to amend Section 88-645 (c) of the Azusa Municipal Code to eliminate the prohibition against wood perimeter fences. Recommendation: Open the Public Hearing; receive testimony, close the Hearing. Waive further reading and introduce proposed ordinance amending Section 88-645 (c), to allow wood perimeter fencing. B. Proposed Take Home Vehicle Policy. Review the Report. Recommendation: Direct the City Manager to clarify existing policies beyond those embodied in contracts and memoranda of understanding from the following options: 1) No change. 2) Status quo for current practices, but limitation in the future to those positions specifically authorized in contracts and memoranda of understanding. 3) Limiting the practice of take home vehicles to those designated as emergency response vehicles and begin replacing take home vehicles, where warranted, with auto allowances and/or mileage reimbursement. 05/07/01 PAGE TWO C. Proposed Ordinance amending Chapter 2 of the Azusa Municipal Code, Article V, to add Division 5 to Create a Utility Board. Hear from Staff. Recommendation: Waive further reading and introduce proposed ordinance creating a Utility Board. D. Third Amendment to the Long Range Capital Improvement Projects (CIP) Budget 2001-2005. This action will appropriate $2,925,643 in new funding and $1,325,000 in previously approved funds that were not carried over to this year. Recommendation: Approve the third amendment to the long range capital improvement projects (CIP) budget by appropriating $4,240,643 to fund the following Projects: $4,124,243 for the drilling of two new water wells, pipelines and appurtenances in the Azusa Spreading Grounds. 2) $90,000 for activities associated with the New Library Project. 3) $36,400 for the completion of the city hall door security hardware. V. CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. B. Notice of Completion - Wheelchair Ramp Construction. CJ Construction has completed installation of 38 wheelchair ramps, in accordance with plans and specifications. Recommendation: Accept the project as complete; authorize recordation of the Notice of Completion and approve the final contract price of $29,070. C. Resolution appointing Substitute Alternate to the Independent Cities Risk Management Authority Governing Board. The resolution appoints Victoria Cross, Director of Human Resources as the Substitute Alternate. Recommendation: Adopt Resolution No. 01-C42. D. Purchase of a Power Analyzer. A Power Analyzer is utilized to accurately test meters in 3-phases for the electric division. Recommendation: Waive formal bidding procedures pursuant to the Azusa Municipal Code and approve the issuance of a purchase order in an amount not to exceed $15,930.00 to McAvoy & Markham. E. Notice of Completion - Basketball Court and Block Wall at Gladstone Park. Malibu-Pacific Tennis Courts has completed the project in accordance with the plans and specifications. Recommendation: Accept the project as complete; authorize recordation of the Notice of Completion and approve the final contract price of $52,970. F. Resolution of Intention and Approval of the First Reading of the Ordinance to Amend the Public Employees= Retirement System Contract to include 3% at 50 Retirement Formula. As part of the APOA MOU there were provisions that the City would proceed with an amendment to the contract between PERS and the City to change the formula from two percent (2%) at fifty (50) to the three percent (3%) at fifty (50) retirement formula. Recommendation: Adopt Resolution No. 01-C43, establishing Notice of Intention and approve the first reading fo the attached Ordinance to approve an amendment to the contract as stated above. 05/07/01 PAGE THREE G. Human Resources Action Items: Recommendation: Approve. Merit Increase and/or regular appointments: K. Clear, C. Curiel, L. Onaga, S. Whallon, B. Bailey, G. Zendejas. Separations: J. Polizzi, Police Dispatcher, effective 4/19/01. H. Contract to Furnish and install Underground Electric System along Azusa & Old San Gabriel Canyon Road, Project LD 2001-4. Bid opening was held in the Office of the City Clerk for the Project; two bids were received. Recommendation: Award the contract to HCI Incorporated, low bidder, in the amount of $268,919.28. I. Amendment to Blanket Purchase Order to San Gabriel River Water Committee. A recently completed Watershed Sanitary Survey created a shortfall in the Blanket Purchase Order for the balance of the year. Recommendation: Approve an amendment in the amount of $7,500.00. J. Contract Award - Alley Reconstruction. Bid opening was held in the Office of the City Clerk on Tuesday, May 1, 2001; five bids were received. Recommendation: Award the contract to E.C. Construction, low bidder, in the amount of $71,040.00. K. Amendment to Blanket Purchase Order - Proforma Quality Printing. Due to the expansion of circulation of the AAzusa Tomorrow@ newsletter, there is a need to increase the amount of the purchase order. Recommendation: Approve the amendment, increasing the amount from $30,000 to $44,700. L. Resolution Determining Project Area Committee Shall Not Be Formed. This is in connection with the proposed amendments to the Redevelopment Plans for the Merged Central District and West End Redevelopment Projects. Recommendation: Adopt Resolution No. 01-C44. M. Increase to Blanket Purchase Order to Metrolink. A Blanket P.O. was set up to cover payments for train passes sold each month sold to the general public, Azusa residents and to employees of local businesses. There is no fiscal impact, since monies used for this purpose are deposited into a separate revenue account as passes are sold each month. Recommendation: Increase dollar amount from $118,000 to $140,000. N. Resolution authorizing payment of warrants by the City. Recommendation: Adopt Resolution No. 01- C45. CONVENE AS THE AZUSA REDEVELOPMENT AGENCY VI. REDEVELOPMENT AGENCY CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Directors wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. A. Approval of Minutes. Recommendation: Approve minutes as written. 05/07/01 PAGE FOUR B. Request for Proposals/Qualifications for the Redevelopment of the Southeast Corner of Azusa Avenue and Foothill Boulevard. The availability and distribution of the RFP will be widely circulated and publicized, to solicit interest and proposals for this key Downtown Azusa redevelopment opportunity. Recommendation: Approve the RFP and direct staff to distribute and solicit proposal for the site. C. Resolution authorizing payment of warrants by the Agency. Recommendation: Adopt Resolution No. 01-R12. VII. CLOSED SESSION (Council to convene in the Office of the City Manager to conduct the following:) A. PUBLIC EMPLOYMENT (Gov. Code Sec. 54957) Title: Customer Service Representative III. B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Gov. Code Sec. 54956.9 (B)). One Case. C. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager. VIII. ADJOURNMENT A. Adjourn. AIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting or time when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.@ 05/07/01 PAGE FIVE