HomeMy WebLinkAboutJ- 5 Waiving formal Bid & Award Purchase for 10 PC's to Compaq le , b 876/6/
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CONSENT CALENDAR
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ANN GRAF GAYNOR, INFORMATION SERVICES MANAGER
VIA: RICK COLE, CITY MANAGER
RE: Waiving of formal bidding and award purchase of 10 PC's to Compaq
Computer Corporation under California Multiple Awards Schedule
(CMAS)
RECOMMENDATION
1 . It is recommended that the City Council waiving formal sealed bids in accordance with Azusa
Municipal Code Section 2-522 section C due to the fact that Compaq is covered under the
California Multiple Award Schedule CMAS agreement number 3-95-70-0110A which allows
cities to waive formal bidding.
2. It is recommended that the City Council approve the purchase of 10 Personal Computers, as
configured in attached quote, from Compaq Computer Corporation. Total purchase price
(including tax) is $ 9,593.00.
BACKGROUND
Each year the City's Information Services staff develops plans for the orderly rotation of computer
hardware. Since 1996 the staff has been rotating out and retiring antiquated hardware. This effort has
succeeded in standardizing most of the PCs throughout all departments, but given the large number of
computers at the City, pockets of outdated equipment still remain, and some departments are not
adequately connected with little or no equipment.
Part of the Information Technology Master Plan, is to address areas with low end or no computers ,and
realign PC replacement with PC life cycle through the CIP. Given the high total cost of ownership and the
rapid obsolescence of the PC's, replacements were initially planned over a 3-year life cycle. By relocating
PC's and printers across departments/users as we procure new systems, we have been able to achieve
optimal usage of the equipment and extend the life of the PC's to 4 years in most cases. Thus on an
average one fourth of City PC's need to be replaced every year to in order to keep performance and
reliability to a minimum standard. This years replacement begins this cycle.
FISCAL IMPACT
These PC's in the amount of $9,593.00 are budgeted as part of the CIP adopted in January.
a,al � 63/6/ //
Online Price Quotation Page 1 of 1
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Compaq Computer Corporation -20555 State Highway 249-MC 590301 -Houston, TX
77070 User ID: AGRAF0004
Government- Education - Healthcare Sales
Online Price Quotation
Quote ID: 2148987 - PC Purchase3 07/31/2001
Contract: State and Local Government Price List
Billing Information
Prefix First Name Last Name
'Ann 'Graf Gaynor
Address
1213 E Foothill Blvd
City State/Province Postal Code
Azusa ICA
1 91702
Country
Customer: City of Azusa
1,
Product availability and product discontinuation is subject to change without notice.The prices in this quotation are
valid for 30 days from quote date above.Please include this quote with the corresponding purchase order.
Part
Product Description Part No. Part Price Unit Price Quantity Total Price
Qtv
1 iPAQ Pentium III® 866MHz 470008-489 $ 742.00 - $841.00 5 $4,205.00
815E/10.0GB/128MB/W2000-NT
- LS-120 Drive 165866-B21 $99.00 1
2 iPAQ Pentium III® 866MHz 470008-489 $ 742.00 - $ 817.00 3 $ 2,451.00
815E/10.0GB/128MB/W2000-NT
- iPAQ MultiBay 24X CD-ROM Drive 165864-1321 $ 75.00 1
3 iPAQ Pentium III® 866MHz 470008-489 $ 742.00 - $875.00 1 $875.00
815E/10.0GB/128MB/W2000-NT
- Desktop PC 128MB Synch DRAM 133MHz 174224-821 $ 58.00 1
DIMM
- iPAQ MultiBay 24X CD-ROM Drive 165864-B21 $ 75.00 1
4 Deskpro Workstation AP230 470014-563 $ 1,351.00 - $ 1,351.00 1 $ 1,351.00
Pentium®III
1GHz/20GB/256MB/ELSA/48X/W2000-
NT
Sub Total: $8,882.00
Configurations will be validated upon submission.Hardware warranties are extended only to the original owner.
Notebooks carry a worldwide warranty,all other products are warranted in the US only.Prices shown are
estimated GEM selling prices,valid for sales in the US only.Actual prices may vary.Sales taxes added where
applicable.Freight is FOB Destination
If you should have questions regarding this quotation or need any other assistance,please contact
Compaq GEM sales at 1-800-727-2472,FAX 1-800-825-2329
http://web23pro.compaq.com/ccn/standard_quoteprintpage asp?hv_customeri GRA]. 7/31/2001